Accounts Payable Specialist Job at Robert Half (Defiance)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a non-profit organi...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling full-cycle accounts payable functions in a finance or accounting environment that requires strong attention to detail
Working knowledge of invoice coding and the ability to apply account classifications accurately
Hands-on experience processing ACH transactions and coordinating check payments
Familiarity with Sage Intacct or similar accounting software used for payable operations
Strong attention to detail with the ability to manage deadlines and high-volume transaction work
Effective communication skills and the ability to collaborate with vendors and internal stakeholders

Job Responsibility

Process vendor invoices from receipt through payment while verifying accuracy, approvals, and proper supporting documentation
Assign correct general ledger or account coding to invoices to help maintain organized and accurate financial records
Prepare and execute ACH payments and check runs in accordance with scheduled deadlines and internal controls
Review payable transactions for discrepancies, resolve issues with internal teams or vendors, and follow up on outstanding items
Enter and maintain accounts payable data within Sage Intacct, ensuring records remain current and reliable
Reconcile payment activity and documentation to support accurate reporting and audit readiness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Robert Half is currently seeking Accounts Payable Specialists for projects withi...

Location

United States , Chattanooga

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2-3 years proven Accounts Payable experience required
Intermediate to Advance Microsoft Excel skills
Experience with ERP systems (i.e. SAP, Netsuite, Oracle, etc.) wanted
Strong experience with tax liabilities and documents
Ability to work either independently or collaboratively as needed
Strong communication and organizational skills

Job Responsibility

Maintain precise records of all vendor payments
Monitor tax liabilities and ensure tax liabilities are paid on time
Responsible for paying and keeping record of all invoices
Keep track of all company credit card spending, and make payments on credit accounts
Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy
Work collaboratively with various departments to perform accounting audits
Prepare and mail all required tax documents

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Tigard, Oreg...

Location

United States , Tigard

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2-3 years of experience in a mid- to high-volume accounts payable environment
2-3 years of hands-on experience using an ERP or MRP system such as E2, Oracle, or a comparable platform
2-3 years of experience working with QuickBooks, either Online or Desktop
Working knowledge of invoice coding, accounts payable workflows, and payment processing methods
Experience with three-way matching, check runs, and ACH transactions
Familiarity with positive pay and a general understanding of tax-related accounting tasks
Solid Excel skills with the ability to manage reconciliations and supporting schedules accurately

Job Responsibility

Process a steady volume of vendor invoices each week, including both purchase order and non-purchase order transactions
Review invoice details for proper coding, approvals, and supporting documentation before entry and payment
Perform three-way matching when required to confirm alignment between invoices, receipts, and purchase orders
Assist with scheduled payment activity, including check runs and ACH-related accounts payable support
Handle additional accounting assignments such as quarterly tax-related filings and required financial reporting support
Reconcile company credit card activity for multiple cardholders as well as fuel card transactions to ensure accuracy
Prepare payment postings with appropriate backup documentation and maintain organized records for audit readiness
Support year-end and compliance-related tasks, including 1099 preparation and unclaimed property reporting
Communicate with vendors to secure eligible trade discounts and help maximize available cost savings

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

New

Accounts Payable Specialist

A growing commercial construction company is hiring an Accounts Payable Speciali...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of accounts payable experience preferred
Construction, contractor, or project-based accounting experience strongly preferred
Experience with Sage 100, Viewpoint, or Foundation software is a plus
Excellent organizational and communication skills
Strong attention to detail and ability to meet deadlines

Job Responsibility

Review and process subcontractor invoices and vendor payments
Match invoices with contracts, purchase orders, and project documentation
Manage lien waiver and compliance documentation
Reconcile vendor accounts and resolve discrepancies
Support monthly project cost reporting
Assist with month-end and year-end close processes
Maintain organized AP files and vendor documentation
Coordinate with project teams regarding approvals and coding
Communicate with vendors regarding payment inquiries
Assist with special accounting projects as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a dynamic education...

Location

United States , Ross

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of experience in accounts payable, bookkeeping, accounting support, or a related finance function
Working knowledge of invoice processing, account coding, ACH payments, and check run procedures
Strong Excel skills and confidence using accounting platforms and other financial software tools
Ability to stay highly organized, manage multiple deadlines, and maintain strong accuracy in transaction processing
Clear written and verbal communication skills with a detail-oriented and service-oriented approach
Discretion in handling sensitive financial information and a dependable sense of accountability
Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred
Experience in an education, nonprofit, or mission-driven environment, along with familiarity with systems such as Blackbaud Financial Edge or Ramp, is a plus

Job Responsibility

Oversee end-to-end payables activity, including onboarding vendors, reviewing invoice details, routing approvals, and issuing payments in a timely manner
Handle reimbursement requests for employees and families while verifying that submissions align with established financial guidelines
Administer company card and expense activity by reviewing transactions, supporting expense system usage, and resolving discrepancies through regular reconciliation
Coordinate agreement processing for guest speakers and similar engagements, ensuring payment records and supporting documentation are complete and compliant
Prepare required vendor tax documentation, including annual 1099 reporting, and maintain accurate records for audit and compliance purposes
Support budget tracking by compiling monthly reports, entering approved adjustments, and assisting with account analysis and general ledger reconciliations
Participate in month-end and year-end close by organizing documentation, reconciling accounts, and assisting with financial reporting and audit requests
Assist with student account and tuition-related billing support, process bank deposit activity, and help manage incoming business office mail and check distribution
Partner with colleagues across departments to streamline administrative workflows, collect financial data, and deliver responsive customer service to the school community

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Robert Half is currently recruiting for an Accounts Payable Specialist to suppor...

Location

United States , Knoxville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable or a closely related accounting support role
Hands-on experience with invoice coding, invoice entry, and full-cycle payment processing
Ability to manage check runs and ensure payments are completed accurately and on time
Experience researching and resolving invoice or vendor discrepancies with strong attention to detail
Working knowledge of Dynamics AX and/or Microsoft Dynamics 365 Business Central
Proficiency in Microsoft Excel for tracking, reconciliation, and data review
Strong organizational skills and the ability to handle multiple priorities in a deadline-driven environment

Job Responsibility

Review incoming invoices, assign the correct accounting codes, and enter payment details accurately into the system
Process vendor invoices efficiently while ensuring supporting documentation and approvals are complete
Prepare and execute routine payment runs, including checks, in accordance with established schedules
Investigate pricing, quantity, and billing variances by working with internal teams and external vendors to resolve discrepancies
Maintain accurate accounts payable records and update vendor information as needed to support clean financial data
Use Dynamics AX and Microsoft Dynamics 365 Business Central to manage transactions and monitor payable activity
Create and maintain spreadsheet tracking in Microsoft Excel to support reconciliation, reporting, and payment follow-up

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a manufacturing-relate...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience handling high-volume accounts payable in a fast-paced business environment
Proven ability to process large invoice volumes with a high degree of accuracy
Hands-on experience with Microsoft Great Plains accounting software
Working knowledge of invoice coding principles and three-way match procedures
Proficiency in Microsoft Excel for tracking, reviewing, and organizing financial information
Familiarity with purchase orders, invoice processing, and standard accounts payable controls
Must be legally authorized to work in the United States

Job Responsibility

Process a high weekly volume of vendor invoices while maintaining strong attention to detail and timely completion
Review and assign proper accounting codes to invoices to ensure accurate entry and reporting
Complete three-way matching by verifying invoices against purchase orders and receiving documentation before payment approval
Investigate and resolve invoice discrepancies by coordinating with vendors and internal departments
Enter accounts payable data into Great Plains and maintain accurate supporting records within the system
Monitor payment timelines and assist with keeping outstanding payables current and properly documented
Use Microsoft Excel to organize payable data, track invoice activity, and support account reconciliations

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Charlie Gilmur with Robert Half is looking for an Accounts Payable Specialist to...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable, invoice processing, or a related accounting support function
Working knowledge of invoice coding, account allocation, and payment processing procedures
Ability to research discrepancies and resolve issues involving invoices, purchase orders, and vendor accounts
Familiarity with Concur or a similar expense management platform for employee reimbursements
Experience supporting check runs, credit card expense reconciliation, or other disbursement-related activities
Strong attention to detail, accuracy, and organizational skills in a deadline-driven environment
Effective written and verbal communication skills for coordinating with vendors and cross-functional teams

Job Responsibility

Review incoming invoices for completeness and policy alignment, then gather any missing details needed to move transactions forward accurately
Investigate invoice and purchase order variances, working with internal partners and external suppliers to resolve issues promptly
Assign appropriate account coding and enter payable transactions into the company’s financial systems with a high degree of accuracy
Support employee expense reimbursement processing through Concur, including review of submissions for adherence to travel and expense guidelines
Assist with company credit card expense activity by validating charges and confirming compliance with purchasing standards
Communicate with vendors to answer payment questions, address account concerns, and help maintain positive business relationships
Partner closely with purchasing and other departments to clear exceptions, reconcile documentation, and keep payment workflows on schedule
Provide backup support for payment processing activities, including check runs and other disbursement tasks as needed
Follow company, safety, food safety, and quality procedures at all times, and escalate any concerns to department leadership promptly

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

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