Accounts Payable Specialist Job at Robert Half (Miami)

Accounts Payable Specialist

We are looking for a meticulous and adaptable Accounts Payable Specialist to joi...

Location

United States , Modesto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable
familiarity with accounts receivable processes is a plus
Advanced proficiency in Microsoft Excel with the ability to manage and analyze complex spreadsheets
Experience with working with different accounting systems
Strong analytical skills with the ability to identify, research, and resolve financial discrepancies independently
Excellent communication skills for interacting with diverse stakeholders, including vendors and internal teams
Proven ability to manage multiple priorities while maintaining attention to detail
Commitment to working onsite, Monday through Friday, in Modesto, California
Ability to work independently and contribute to a positive team culture

Job Responsibility

Process and manage accounts payable transactions, including invoice verification, coding, approvals, and reconciliation
Collaborate with internal teams, vendors, and third-party processors to ensure accurate and timely AP and AR operations
Support accounts receivable tasks such as invoice preparation, payment tracking, and resolving discrepancies as needed
Research and resolve complex financial discrepancies by analyzing data and collaborating with relevant stakeholders
Utilize systems to extract, interpret, and analyze financial data for accuracy and process improvement
Maintain large and detailed spreadsheets, ensuring data integrity and efficiency in financial reporting
Communicate effectively with internal and external partners to address inquiries and provide timely updates
Uphold confidentiality and accuracy when handling sensitive financial information
Contribute to a positive team environment by balancing independent work with collaborative efforts

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Fulltime

Accounts Payable Specialist

A growing construction company in Carlsbad is seeking an Accounts Payable Specia...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience preferred
Construction or project-based accounting experience highly preferred
Experience with Sage 100, Viewpoint, or similar accounting systems preferred
Strong attention to detail and organizational abilities
Ability to manage multiple priorities and deadlines effectively

Job Responsibility

Process vendor invoices, subcontractor billing, and expense reports
Match purchase orders, invoices, and receiving documentation
Prepare weekly check runs and ACH payment processing
Reconcile vendor statements and resolve invoice discrepancies
Maintain organized AP documentation and records
Support month-end close and AP reporting activities
Communicate with vendors regarding payment status and invoice issues
Collaborate with project teams regarding coding and invoice approvals
Assist with maintaining compliance documentation and W-9 records
Support accounting department projects as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a service-focused orga...

Location

United States , Wando

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable or a closely related accounting support role
Hands-on ability to code invoices accurately and manage high-volume invoice entry
Working knowledge of payment processing methods, including ACH transactions, check runs, online payments, and credit card payments
Experience reviewing vendor documentation such as W-9 forms, banking details, and credit applications
Strong analytical, organizational, and time management skills with close attention to detail
Effective communication skills with the ability to work professionally with vendors, corporate contacts, and site leadership
Proficiency with spreadsheets and accounting systems used for accounts payable reporting and recordkeeping

Job Responsibility

Process vendor invoices by entering and assigning the correct account codes while meeting established timelines
Examine submitted invoices to verify supporting documentation and approvals are complete before payment is released
Prepare vendor checks for signature, coordinate distribution of approved payments, and support check run activities as needed
Serve as a point of contact between the corporate office and operational leaders at site locations to resolve accounts payable matters
Respond to vendor questions promptly and courteously, including follow-up on payment status and account details
Support new vendor setup by gathering and reviewing W-9 forms, credit applications, and banking information for completeness and accuracy
Maintain accounts payable records, tracking reports, spreadsheets, and related documentation in an organized and audit-ready manner
Assist with month-end close activities, account analysis, and documentation of payments processed through ACH, online tools, checks, and credit card methods
Verify vendor banking details when required and contribute to additional accounting assignments or special projects as directed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support high-volume payment...

Location

United States , Omaha

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable or a closely related accounting support role
Working knowledge of invoice coding, account coding, and day-to-day AP processing practices
Experience handling ACH payments and coordinating regular check runs
Ability to review financial documents carefully and enter data with a high degree of accuracy
Strong organizational skills with the ability to manage multiple invoices and deadlines efficiently
Comfortable communicating with vendors and internal stakeholders regarding billing and payment matters

Job Responsibility

Review incoming invoices, assign the correct general ledger coding, and prepare them for accurate entry into the accounts payable workflow
Process vendor payments through ACH transactions and check runs while following established approval and documentation procedures
Verify invoice details against supporting records to resolve discrepancies and prevent payment delays or posting errors
Maintain up-to-date accounts payable files and transaction records to support audit readiness and reporting accuracy
Communicate with internal teams and external vendors to address payment inquiries, clarify billing issues, and confirm account information
Assist with routine accounts payable activities, including monitoring payment schedules and helping keep outstanding items current
Support process updates or system-related changes within the AP function as needed, ensuring continuity in day-to-day payment operations

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Grand Rapids...

Location

United States , Grand Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable, including work in a high-volume processing environment
Demonstrated ability to code invoices and perform detailed data entry with a high level of accuracy
Hands-on experience with Microsoft Great Plains Dynamics and Microsoft Excel
Familiarity with payment methods and processes, including ACH transactions and check runs
Strong attention to detail with the ability to identify discrepancies and follow through on resolution
Effective organizational and time management skills with the ability to meet deadlines
Ability to collaborate well with coworkers and contribute positively in a team-based setting

Job Responsibility

Handle a large volume of payables transactions with a strong focus on accuracy, timeliness, and consistency
Review incoming invoices, assign the correct coding, and enter them into the accounting system for processing
Maintain vendor account information and respond to routine questions to help ensure smooth payment activity
Examine invoices for completeness and validity before preparing them for payment approval and release
Investigate billing differences or payment issues and work with internal partners or vendors to resolve them promptly
Organize and retain accounts payable records so documentation remains complete, accessible, and audit-ready
Assist with payment activities such as ACH processing and check runs in accordance with established procedures
Provide general support to the accounting team by helping with related tasks and priority projects as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

Our client, a large and well-established organization in Haltom City, is seeking...

Location

United States , Fort Worth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience working in a large corporate environment
strong proficiency with Oracle
experience with inventory discrepancies

Job Responsibility

Process high-volume vendor invoices accurately and efficiently
Perform 3-way matching of purchase orders, receiving documents, and invoices
Review, code, and enter invoices into Oracle
Research and resolve invoice discrepancies, pricing issues, and vendor inquiries
Maintain vendor records and ensure compliance with company policies
Process weekly check runs, ACH payments, wire transfers, and other electronic payments
Reconcile vendor statements and investigate outstanding balances
Assist with AP aging analysis and account reconciliations
Support month-end close activities, including accruals and reporting requirements
Partner with purchasing, receiving, and operations teams to resolve invoice and payment issues

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

A large company in Rockville is seeking an Accounts Payable specialist to work i...

Location

United States , Rockville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3 years of accounts payable and Sage Intacct experience is required

Job Responsibility

Coding, matching, batching, and entering invoices into Sage
Cutting checks
Handling vendor inquiries
Processing 1099's
Reconciliations

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice ...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable or a closely related finance support role
Demonstrated ability to code invoices and manage high-volume invoice processing with strong attention to detail
Experience building and maintaining effective vendor relationships while handling payment-related inquiries
Proficiency in Microsoft Excel, including pulling and organizing data for reporting purposes
Strong organizational skills and the ability to manage deadlines in an onsite detail-oriented environment
Clear written and verbal communication skills for working with vendors and internal finance stakeholders

Job Responsibility

Process a high volume of invoices with accuracy, ensuring charges are coded correctly and submitted within established timelines
Maintain strong communication with assigned vendors, including airport-related accounts, to resolve billing questions and payment discrepancies
Review invoice details, validate supporting documentation, and enter payable information into financial systems
Use Excel to extract, organize, and analyze payment data for routine tracking and reporting needs
Prepare and distribute accounts payable reports to support visibility into outstanding items and processing status
Partner with the Finance Manager to address daily accounts payable priorities and support smooth financial operations
Monitor vendor records and update account information as needed to keep documentation current and accurate

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

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