Accounts Payable Specialist Job at Robert Half (San Mateo & Palo Alto)

New

Accounts Payable Specialist

Are you detail-oriented with a passion for accuracy and process improvement? Joi...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts payable or similar accounting role
Strong attention to detail and accuracy
Proficiency in accounting software and Microsoft Excel
experience with ERP systems (SAP, Oracle, QuickBooks, etc.) is a plus
Strong organizational and communication skills
Ability to manage multiple tasks and meet deadlines
High ethical standards and a commitment to confidentiality

Job Responsibility

Process invoices, match purchase orders, and code bills for payment
Reconcile vendor statements and resolve discrepancies quickly and professionally
Assist with month-end closing activities related to accounts payable
Maintain accurate and organized AP records in compliance with company policies
Collaborate with internal teams and vendors to manage inquiries and provide excellent service
Recommend and help implement process improvements to drive efficiency

New

Accounts Payable Specialist

Robert Half is partnering with a well-established organization in the San Antoni...

Location

United States , Schertz

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
1–3 years of recent Accounts Payable experience
Intermediate proficiency in Microsoft Office (Excel and Word required)
Experience working with automated or online workflow systems preferred
Strong organizational skills with excellent follow-up ability
Effective verbal and written communication skills
Ability to work in a fast-paced, collaborative environment
Must be able to pass a background check and drug screening

Job Responsibility

Process invoices for vendor payments and intercompany transactions
Execute weekly check runs and ensure timely vendor payments
Maintain and update accounts payable records and invoice logs
Assist with monthly AP reconciliations
Review and manage Received Not Vouchered (RNV) balances
Investigate and resolve invoice discrepancies (pricing, quantity, etc.)
Reconcile vendor statements and respond to inquiries
Process expense-related payments and checks as needed
Support internal teams and vendors with AP-related questions
Maintain accurate filing and documentation of AP records

What we offer

Competitive compensation and benefits
Stable and growing organization
Collaborative team environment
Opportunities for growth and professional development

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Omaha, Nebra...

Location

United States , Elkhorn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable or a closely related accounting support role
Hands-on experience processing high-volume invoices with strong attention to detail and accuracy
Ability to code invoices correctly and apply account classifications in line with accounting policies
Familiarity with D365 and confidence working within accounts payable systems
Experience supporting ACH payments and check run processes
Strong problem-solving skills with the ability to research discrepancies and follow issues through resolution
Effective communication skills for working with vendors and cross-functional internal teams

Job Responsibility

Enter a large volume of supplier invoices into D365 while maintaining accuracy and meeting processing deadlines
Review invoice details, assign the appropriate account coding, and confirm documentation complies with company standards
Reduce outstanding invoice queues by prioritizing backlog items and ensuring timely completion of daily workload
Partner with vendors and internal stakeholders to investigate payment issues, resolve discrepancies, and answer accounts payable questions
Assist with ACH activity and check run preparation to help ensure payments are issued correctly and on schedule
Support month-end close by reconciling accounts payable records and helping validate balances
Provide day-to-day guidance on D365 accounts payable functions, including helping users navigate issues and basic troubleshooting
Identify workflow inefficiencies and recommend practical improvements, including observations related to system transition activities where applicable

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience
Experience with NetSuite strongly preferred
Candidates who are highly tech savvy and able to learn systems quickly will also be considered
Strong attention to detail and organizational skills
Ability to manage payment requests and prioritize tasks effectively
Professional communication skills

Job Responsibility

Invoice entry and processing credit memos
Cutting and printing checks
Processing ACH and wire payments
Recording check deposits
Managing positive pay activities
Monitoring company bank accounts and handling related activity
Processing refund requests
Managing the AP email inbox and responding to vendor payment requests
Supporting general accounts payable functions
Assisting with account reconciliations, if capable

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

New

Accounts Payable Specialist

Location

United States , Homewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent relevant experience required
Experience in operational accounting, including Accounts Payable or Accounts Receivable, preferred
Knowledge of fundamental accounting principles
Strong attention to detail and accuracy
Ability to manage high-volume workloads and deadlines
Strong written and verbal communication skills
Analytical thinking and problem-solving ability
Proficiency in Microsoft Office, especially Excel

Job Responsibility

Review, verify, and process invoices accurately and in a timely manner
Validate payment details, terms, and supporting documentation to ensure accuracy and compliance
Research, identify, and resolve invoice, payment, and account discrepancies
Reconcile vendor statements and monitor outstanding or aging items to support timely resolution
Communicate with internal teams and external vendors to resolve payment issues and gather needed documentation
Maintain accurate vendor records and organized documentation within accounting systems
Review reports to identify urgent, overdue, or exception items and take appropriate action
Collaborate with accounting team members and leadership on complex issues, audits, and special projects
Contribute to process improvements that enhance efficiency, accuracy, and overall workflow

What we offer

medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

New

Accounts Payable Specialist

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in accounts payable or a closely related accounting support role
Working knowledge of invoice coding and general ledger account allocation
Familiarity with processing electronic payments, including ACH, and coordinating check disbursements
Strong attention to detail with the ability to manage high-volume transactional work accurately
Ability to organize priorities, meet deadlines, and maintain consistency in a fast-paced environment
Clear communication skills for collaborating with vendors and internal business partners
Proficiency with standard accounting systems and Microsoft Office applications, particularly Excel

Job Responsibility

Review and process vendor invoices with careful attention to accuracy, approvals, and proper expense allocation
Assign correct account codes to invoices and supporting documentation to ensure reliable financial reporting
Manage accounts payable transactions from receipt through payment while maintaining complete and organized records
Prepare and execute payment activities, including ACH transactions and scheduled check runs, in accordance with company timelines
Reconcile invoice details, payment records, and vendor information to resolve discrepancies efficiently
Communicate with internal teams and external vendors to address billing questions, payment status, and documentation needs
Support month-end accounts payable activities by ensuring transactions are recorded accurately and outstanding items are followed up promptly

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a nonprofit organiz...

Location

United States , Tampa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including invoice entry, coding, and payment processing
Ability to perform accurate three-way matching and work with purchase order-based invoices
Proficiency with Sage Intacct and Concur in a high-volume processing environment
Familiarity with check runs and electronic payment methods, including ACH
Strong Excel skills for tracking, reviewing, and reconciling payable information
High attention to detail with the ability to manage deadlines and maintain accuracy
Clear communication skills and a collaborative approach when handling exceptions or special requests

Job Responsibility

Review incoming invoices from Concur, assign the appropriate accounting codes, and enter them accurately into Sage Intacct
Verify invoice documentation through a three-way match, confirming alignment among purchase orders, receipts, and billing details before payment is approved
Prepare and organize invoices for twice-weekly payment cycles, ensuring selected items are ready for check runs on schedule
Manage manual payment requests submitted by assistants or internal stakeholders, entering one-time items carefully and completely into the system
Investigate discrepancies, missing support, or coding issues and coordinate with relevant team members to resolve them promptly
Maintain organized accounts payable records and support ongoing reporting or audit readiness through accurate documentation
Assist with additional finance-related tasks and priority requests as business needs arise

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day financia...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounts payable functions in a business environment
Strong data entry skills with close attention to detail and accuracy
Familiarity with invoice handling, payment processing, and vendor record maintenance
Ability to organize and prioritize a steady volume of transactional work
Proficiency in working with accounting systems, spreadsheets, or related business software
Effective written and verbal communication skills for coordinating with vendors and internal teams

Job Responsibility

Review incoming invoices, verify details for accuracy, and prepare them for timely processing
Enter payment and invoice information into financial records with a high level of precision
Manage accounts payable activities to help ensure obligations are handled according to established timelines
Maintain and update vendor profiles, confirming documentation and record accuracy as needed
Process payments through approved methods while tracking transaction status and supporting proper documentation
Sort and handle mailed invoices, routing them appropriately for processing and recordkeeping
Assist with resolving invoice discrepancies by coordinating with vendors and internal contacts when needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

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