Accounts Payable Specialist Job at Robert Half (Vista)

Accounts Payable Specialist

We're seeking a detail-oriented Accounts Payable Specialist to join our team in ...

Location

United States , Ontario

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of recent accounts payable experience
Strong experience with full-cycle AP and 3-way matching in preferred
Proficiency in Microsoft Excel, including intermediate to advanced functions
Experience with ERP systems and accounting software platforms
Strong attention to detail, organizational skills, and ability to meet deadlines in a fast-paced environment
Effective written and verbal communication skills
Experience in various industries is preferred, offering adaptability to different business environments and AP processes

Job Responsibility

Manage accounts payable functions from invoice receipt through payment processing and reconciliation
Review, code, and process a high volume of vendor invoices accurately and efficiently
Perform 3-way matching of purchase orders, invoices, and receiving documents to ensure proper authorization and accuracy
Resolve invoice discrepancies by working closely with vendors, purchasing teams, and internal departments
Prepare and process weekly check runs, ACH payments, and wire transfers
Maintain vendor files, including W-9s and payment terms, and assist with vendor setup and updates
Reconcile vendor statements and investigate outstanding balances or payment issues
Assist with month-end close activities, including AP accruals and account reconciliations
Utilize Excel for reporting, account analysis, reconciliations, and data management, including formulas, pivot tables, and VLOOKUPs
Support audits and ensure adherence to company policies and accounting procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Accounts Payable Specialist

Location

United States , Glen Allen

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including invoice review, account coding, and payment processing
Working knowledge of ACH transactions and check run procedures
Strong attention to detail with the ability to catch discrepancies before payments are released
Ability to manage multiple priorities and adapt quickly as workload demands change
Comfortable working independently and taking ownership of assigned tasks
Effective communication skills for follow-up with internal contacts and external parties when additional information is needed
Prior experience in a high-volume or deadline-driven finance environment is preferred

Job Responsibility

Process loan disbursements accurately while following established procedures and meeting required timelines
Review, code, and enter invoices for trade payables and essential operating expenses such as utility and service bills
Manage ACH payments and support check run activities to ensure vendors and internal obligations are paid correctly
Monitor assigned ticket queues, investigate outstanding items, and follow up to gather missing details needed for resolution
Prioritize daily workload by identifying time-sensitive transactions and balancing them against routine payment activities
Maintain organized payment records and verify account coding to support accuracy and compliance across transactions
Collaborate with team members to keep accounts payable operations running smoothly in a fast-paced environment

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Accounts Payable Specialist

We are looking for an onsite Accounts Payable Specialist to support an organizat...

Location

United States , Winston Salem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable within an accounting or finance setting that requires strong attention to detail
Proficiency in invoice coding and strong understanding of general ledger allocation practices
Demonstrated ability to complete three-way match reviews with accuracy and consistency
Experience processing electronic payments, including ACH transactions, and supporting check disbursements
Familiarity with month-end close support, including accrual preparation and payable reconciliations
Strong analytical skills with the ability to examine expense activity and identify irregularities
High attention to detail, solid organizational skills, and the ability to manage multiple deadlines effectively.

Job Responsibility

Process vendor invoices accurately and ensure each transaction is assigned to the appropriate general ledger codes
Perform three-way matching by comparing purchase orders, receipts, and invoices before approving payment
Review selected expense items to identify discrepancies, confirm supporting documentation, and resolve issues as needed
Prepare and assist with ACH payments and check runs to support timely and accurate vendor disbursements
Support monthly accrual entries by gathering payable-related data and coordinating with accounting during the close process
Help complete month-end activities by reconciling outstanding invoices and ensuring records are current
Communicate with internal teams and vendors to address invoice questions, payment status updates, and documentation gaps.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing organization...

Location

United States , Norristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable with a strong understanding of invoice processing, account coding, and payment workflows
Proven ability to manage high-volume invoice processing in a deadline-driven environment
Working knowledge of Sage Intacct and strong Excel skills for data review, tracking, and reporting
Experience handling ACH payments and check runs with a high degree of accuracy
Strong data entry skills with close attention to detail and a commitment to accuracy
Ability to identify issues, investigate discrepancies, and apply sound problem-solving skills
Effective written and verbal communication skills and the ability to collaborate across teams
Capable of balancing multiple priorities while working independently in a structured office environment

Job Responsibility

Manage the full accounts payable cycle, including reviewing, coding, and entering a high volume of invoices accurately and on time
Process weekly invoice activity of approximately 1,000 transactions while maintaining strong attention to detail and meeting department deadlines
Prepare and execute vendor payments through ACH and check runs in accordance with established schedules and controls
Reconcile invoice details, investigate discrepancies, and resolve payment-related issues by working closely with internal teams and external vendors
Use Sage Intacct and Excel to organize financial information, support reporting needs, and maintain accurate accounts payable records
Analyze payable data and assist with preparing reports that support accounting operations and decision-making
Ensure invoices are properly classified to the correct accounts and aligned with internal financial procedures
Communicate effectively with team members and stakeholders to prioritize urgent items and support smooth daily AP operations

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a high-tech pharm/b...

Location

United States , Milford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable or a closely related accounting support role
Working knowledge of invoice coding, account coding, and high-volume invoice processing
Experience handling payment activity through check runs and ACH transactions
Strong attention to detail with the ability to identify and correct discrepancies efficiently
Proficiency with accounting systems and standard business software, including spreadsheet applications
Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment

Job Responsibility

Review, code, and enter vendor invoices with accuracy and in accordance with established accounting guidelines
Coordinate scheduled payment cycles, including preparation and execution of check runs and ACH transactions
Verify invoice details, payment terms, and supporting documentation before processing for approval
Maintain organized accounts payable records and ensure documentation is complete for audit and reporting purposes
Communicate with internal departments and vendors to resolve discrepancies, missing information, and payment-related questions
Monitor outstanding payables to help ensure obligations are met within required deadlines
Assist with special accounting or finance projects as assigned, including support for process updates or operational changes when needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily payables oper...

Location

United States , Deer Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in accounts payable with a strong understanding of invoice handling and payment processing
Ability to code invoices accurately and apply appropriate account allocations
Practical knowledge of ACH transactions and check run procedures
Strong attention to detail with the ability to manage a high volume of financial documents accurately
Effective organizational skills and the ability to prioritize deadlines in a fast-paced environment
Clear written and verbal communication skills for working with vendors and internal accounting teams

Job Responsibility

Review incoming invoices for completeness, accuracy, and proper approval before entering them into the payment workflow
Assign correct general ledger or account codes to invoices to support accurate financial reporting and cost tracking
Process accounts payable transactions efficiently while maintaining organized documentation and audit-ready records
Coordinate ACH payments and assist with scheduled check runs to ensure vendors are paid within established timelines
Communicate with vendors to resolve billing questions, payment discrepancies, and account status inquiries in a timely manner
Reconcile payable records against supporting documentation and identify issues that require correction or follow-up
Partner with accounting staff to maintain smooth month-end close support related to invoice processing and payment activity

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment ...

Location

United States , Jericho

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience supporting accounts payable functions in a detail-focused business environment
Working knowledge of invoice coding and account classification practices
Familiarity with ACH transactions and check run processing
Strong attention to detail with the ability to identify and correct payment or coding errors
Ability to manage multiple invoices and deadlines with a high degree of accuracy
Effective written and verbal communication skills for coordinating with vendors and internal stakeholders.

Job Responsibility

Review incoming invoices, confirm supporting details, and prepare them for accurate entry into the accounts payable process
Assign proper general ledger or expense codes to vendor invoices to ensure transactions are recorded correctly
Process ACH payments and assist with scheduled check disbursements while following established approval procedures
Reconcile payable activity, investigate discrepancies, and coordinate with internal teams or vendors to resolve outstanding items
Maintain up-to-date payment records and supporting documentation for audit readiness and reporting needs
Monitor payment timelines to help ensure vendors are paid accurately and within agreed terms.

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan

New

Accounts Payable Specialist

Our client, an established organization in the real estate and property services...

Location

United States , Boston

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of accounts payable or related accounting experience
Experience working with high-volume invoice processing required
Familiarity with ERP systems
Yardi experience preferred but not required

Job Responsibility

Process a high volume of invoices and maintain accurate accounts payable records
Review and validate invoice data to ensure proper coding and timely processing
Manage vendor communications and assist with resolving discrepancies
Support migration of vendors to updated invoicing processes or systems
Assist with tracking and clearing outstanding balances and backlog items
Maintain organized documentation and support reporting as needed

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