Accounts Payable Specialist Job at Robert Half (Newark)

New

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a high-...

Location

United States , Bentonville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of accounts payable experience, preferably within a multi-entity, real estate, investment, property management, or similarly complex accounting setting
Hands-on experience with invoice review, account coding, vendor onboarding, reconciliations, and issue resolution in a high-volume environment
Working knowledge of accounting systems, with Yardi experience strongly preferred and Yardi Voyager proficiency viewed favorably
Familiarity with ACH transactions, check runs, and credit card reconciliation as part of day-to-day accounts payable operations
Exposure to expense management tools such as Expensify is preferred
Understanding of sales tax processes is considered a plus
Strong organizational skills, close attention to detail, and the ability to manage multiple priorities under tight deadlines
Effective communication and problem-solving skills, with the ability to work well on a lean, collaborative accounting team

Job Responsibility

Oversee the accounts payable workflow by reviewing incoming invoices and payment requests, ensuring items are routed and processed accurately within established timelines
Verify invoice approvals and general ledger coding before entry, making sure expenses are assigned to the appropriate entity across a complex multi-company structure
Investigate and resolve billing issues, payment exceptions, and vendor questions to maintain strong external relationships and uninterrupted processing
Set up new vendors and keep vendor master data current, complete, and aligned with internal accounting standards
Support expense administration by handling credit card activity, monitoring expense reports, and assisting with reconciliation tasks in the expense management platform
Contribute to month-end close by preparing accounts payable records, organizing supporting documentation, and helping maintain audit-ready files
Assist with sales tax-related reporting and filings as needed, ensuring information is compiled accurately and submitted on time
Partner with accounting colleagues to streamline daily processes, improve efficiency, and uphold compliance with company policies and financial procedures

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Robert Half is currently recruiting for an Accounts Payable Specialist to suppor...

Location

United States , Knoxville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable or a closely related accounting support role
Hands-on experience with invoice coding, invoice entry, and full-cycle payment processing
Ability to manage check runs and ensure payments are completed accurately and on time
Experience researching and resolving invoice or vendor discrepancies with strong attention to detail
Working knowledge of Dynamics AX and/or Microsoft Dynamics 365 Business Central
Proficiency in Microsoft Excel for tracking, reconciliation, and data review
Strong organizational skills and the ability to handle multiple priorities in a deadline-driven environment

Job Responsibility

Review incoming invoices, assign the correct accounting codes, and enter payment details accurately into the system
Process vendor invoices efficiently while ensuring supporting documentation and approvals are complete
Prepare and execute routine payment runs, including checks, in accordance with established schedules
Investigate pricing, quantity, and billing variances by working with internal teams and external vendors to resolve discrepancies
Maintain accurate accounts payable records and update vendor information as needed to support clean financial data
Use Dynamics AX and Microsoft Dynamics 365 Business Central to manage transactions and monitor payable activity
Create and maintain spreadsheet tracking in Microsoft Excel to support reconciliation, reporting, and payment follow-up

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a dynamic education...

Location

United States , Ross

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of experience in accounts payable, bookkeeping, accounting support, or a related finance function
Working knowledge of invoice processing, account coding, ACH payments, and check run procedures
Strong Excel skills and confidence using accounting platforms and other financial software tools
Ability to stay highly organized, manage multiple deadlines, and maintain strong accuracy in transaction processing
Clear written and verbal communication skills with a detail-oriented and service-oriented approach
Discretion in handling sensitive financial information and a dependable sense of accountability
Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred
Experience in an education, nonprofit, or mission-driven environment, along with familiarity with systems such as Blackbaud Financial Edge or Ramp, is a plus

Job Responsibility

Oversee end-to-end payables activity, including onboarding vendors, reviewing invoice details, routing approvals, and issuing payments in a timely manner
Handle reimbursement requests for employees and families while verifying that submissions align with established financial guidelines
Administer company card and expense activity by reviewing transactions, supporting expense system usage, and resolving discrepancies through regular reconciliation
Coordinate agreement processing for guest speakers and similar engagements, ensuring payment records and supporting documentation are complete and compliant
Prepare required vendor tax documentation, including annual 1099 reporting, and maintain accurate records for audit and compliance purposes
Support budget tracking by compiling monthly reports, entering approved adjustments, and assisting with account analysis and general ledger reconciliations
Participate in month-end and year-end close by organizing documentation, reconciling accounts, and assisting with financial reporting and audit requests
Assist with student account and tuition-related billing support, process bank deposit activity, and help manage incoming business office mail and check distribution
Partner with colleagues across departments to streamline administrative workflows, collect financial data, and deliver responsive customer service to the school community

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to join a growing team in Defiance...

Location

United States , Defiance

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–2+ years of accounts payable experience
Strong attention to detail and accuracy
Proficient in Microsoft Excel

Job Responsibility

processing invoices
reconciling vendor statements
managing payment runs
resolving vendor inquiries
ensuring accuracy and timeliness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

A growing commercial construction company is hiring an Accounts Payable Speciali...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of accounts payable experience preferred
Construction, contractor, or project-based accounting experience strongly preferred
Experience with Sage 100, Viewpoint, or Foundation software is a plus
Excellent organizational and communication skills
Strong attention to detail and ability to meet deadlines

Job Responsibility

Review and process subcontractor invoices and vendor payments
Match invoices with contracts, purchase orders, and project documentation
Manage lien waiver and compliance documentation
Reconcile vendor accounts and resolve discrepancies
Support monthly project cost reporting
Assist with month-end and year-end close processes
Maintain organized AP files and vendor documentation
Coordinate with project teams regarding approvals and coding
Communicate with vendors regarding payment inquiries
Assist with special accounting projects as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a non-profit organi...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling full-cycle accounts payable functions in a finance or accounting environment that requires strong attention to detail
Working knowledge of invoice coding and the ability to apply account classifications accurately
Hands-on experience processing ACH transactions and coordinating check payments
Familiarity with Sage Intacct or similar accounting software used for payable operations
Strong attention to detail with the ability to manage deadlines and high-volume transaction work
Effective communication skills and the ability to collaborate with vendors and internal stakeholders

Job Responsibility

Process vendor invoices from receipt through payment while verifying accuracy, approvals, and proper supporting documentation
Assign correct general ledger or account coding to invoices to help maintain organized and accurate financial records
Prepare and execute ACH payments and check runs in accordance with scheduled deadlines and internal controls
Review payable transactions for discrepancies, resolve issues with internal teams or vendors, and follow up on outstanding items
Enter and maintain accounts payable data within Sage Intacct, ensuring records remain current and reliable
Reconcile payment activity and documentation to support accurate reporting and audit readiness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Robert Half is currently seeking Accounts Payable Specialists for projects withi...

Location

United States , Chattanooga

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2-3 years proven Accounts Payable experience required
Intermediate to Advance Microsoft Excel skills
Experience with ERP systems (i.e. SAP, Netsuite, Oracle, etc.) wanted
Strong experience with tax liabilities and documents
Ability to work either independently or collaboratively as needed
Strong communication and organizational skills

Job Responsibility

Maintain precise records of all vendor payments
Monitor tax liabilities and ensure tax liabilities are paid on time
Responsible for paying and keeping record of all invoices
Keep track of all company credit card spending, and make payments on credit accounts
Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy
Work collaboratively with various departments to perform accounting audits
Prepare and mail all required tax documents

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Tigard, Oreg...

Location

United States , Tigard

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2-3 years of experience in a mid- to high-volume accounts payable environment
2-3 years of hands-on experience using an ERP or MRP system such as E2, Oracle, or a comparable platform
2-3 years of experience working with QuickBooks, either Online or Desktop
Working knowledge of invoice coding, accounts payable workflows, and payment processing methods
Experience with three-way matching, check runs, and ACH transactions
Familiarity with positive pay and a general understanding of tax-related accounting tasks
Solid Excel skills with the ability to manage reconciliations and supporting schedules accurately

Job Responsibility

Process a steady volume of vendor invoices each week, including both purchase order and non-purchase order transactions
Review invoice details for proper coding, approvals, and supporting documentation before entry and payment
Perform three-way matching when required to confirm alignment between invoices, receipts, and purchase orders
Assist with scheduled payment activity, including check runs and ACH-related accounts payable support
Handle additional accounting assignments such as quarterly tax-related filings and required financial reporting support
Reconcile company credit card activity for multiple cardholders as well as fuel card transactions to ensure accuracy
Prepare payment postings with appropriate backup documentation and maintain organized records for audit readiness
Support year-end and compliance-related tasks, including 1099 preparation and unclaimed property reporting
Communicate with vendors to secure eligible trade discounts and help maximize available cost savings

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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