Accounts Payable Specialist Job at Robert Half (Duluth)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day financia...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounts payable functions in a business environment
Strong data entry skills with close attention to detail and accuracy
Familiarity with invoice handling, payment processing, and vendor record maintenance
Ability to organize and prioritize a steady volume of transactional work
Proficiency in working with accounting systems, spreadsheets, or related business software
Effective written and verbal communication skills for coordinating with vendors and internal teams

Job Responsibility

Review incoming invoices, verify details for accuracy, and prepare them for timely processing
Enter payment and invoice information into financial records with a high level of precision
Manage accounts payable activities to help ensure obligations are handled according to established timelines
Maintain and update vendor profiles, confirming documentation and record accuracy as needed
Process payments through approved methods while tracking transaction status and supporting proper documentation
Sort and handle mailed invoices, routing them appropriately for processing and recordkeeping
Assist with resolving invoice discrepancies by coordinating with vendors and internal contacts when needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a busy ...

Location

United States , Long Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of accounts payable experience in a fast-paced business environment
Working knowledge of invoice coding, payment processing, and vendor account maintenance
Intermediate Microsoft Excel skills, including the ability to use formulas, sort data, apply filters, and review information efficiently
Strong attention to detail with a consistent focus on accuracy and completeness
Solid organizational skills with the ability to manage deadlines and prioritize multiple tasks
Effective written and verbal communication skills for interacting with vendors and internal stakeholders
Demonstrated ability to work independently, solve problems thoughtfully, and collaborate well with a team

Job Responsibility

Manage a high volume of vendor invoices, ensuring entries are completed accurately and within required timelines
Examine invoices, purchase orders, and related backup to confirm documentation is complete and aligned before processing
Apply correct account coding and verify that approvals are in place prior to releasing payments
Investigate billing issues, respond to vendor questions, and work through discrepancies to reach timely resolution
Maintain up-to-date vendor information and organized payment records to support audit readiness and reporting accuracy
Assist with weekly and scheduled payment activity, including check processing, ACH transactions, and other accounts payable disbursements
Contribute to month-end accounting tasks by supporting reconciliations and preparing payables-related records
Coordinate with internal departments to help ensure invoices move through review and payment stages without unnecessary delays
Recommend practical improvements that enhance workflow efficiency, processing accuracy, and overall AP operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a food and food proces...

Location

United States , Pleasanton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including full-cycle invoice and payment processing
Strong ability to code invoices and apply appropriate account classifications accurately
Working knowledge of payment processing methods such as ACH and check runs
Experience preparing payment batches and supporting approval workflows with proper documentation
Proficiency in manual invoice matching, including three-way matching concepts and related discrepancy review
Comfortable using Microsoft Excel for reconciliations, tracking, and expense reporting
Ability to manage multiple priorities independently in a high-volume accounting environment
Strong organizational skills and attention to detail when maintaining financial records and processing deadlines

Job Responsibility

Oversee end-to-end accounts payable activities for a high-volume workload, ensuring transactions move efficiently from invoice receipt through final payment
Review incoming invoices, assign the correct accounting treatment, and enter them into the system with strong attention to accuracy and timing
Match vendor invoices to supporting receipt documentation manually and resolve discrepancies by coordinating with internal teams as needed
Prepare weekly payment batches, organize backup materials for approval, and support the release of approved disbursements
Process electronic and other payment types, record completed transactions properly, and maintain reliable accounts payable records
Monitor a shared accounts payable inbox, prioritize requests, and respond to routine vendor or internal inquiries in a timely manner
Assist with inventory-related receiving support and ensure associated invoices are documented and processed correctly
Reconcile accounts using Microsoft Excel, track expense activity, and help maintain organized reporting schedules
Contribute to month-end close by completing payable-related reconciliations and other accounting support tasks as assigned

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Deferred compensation plan
Choice Time Off (CTO)
Paid holidays

New

Accounts Payable Specialist

This role will be responsible for tracking and coding invoices, liaising with ve...

Location

United States , Keenesburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of AP experience
strong Excel skills

Job Responsibility

Tracking and coding invoices
liaising with vendors
utilizing QuickBooks
assisting with payment runs and audit support
supporting project managers as needed
general office administration duties

What we offer

401k
PTO
health insurance
dental insurance
medical
vision
life and disability insurance
free online training

Fulltime

New

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to join our team i...

Location

United States , Winter Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 2 years of experience in accounts payable or a related financial role
Proficiency in accounts payable processes, including invoice coding, check runs, and payment processing
Hands-on experience with accounting software such as Great Plains and Sage
Strong attention to detail and a high level of accuracy in financial record-keeping
Excellent organizational skills and the ability to manage multiple tasks efficiently
Strong communication skills for effectively interacting with vendors and internal teams
Familiarity with general accounting principles and practices
Proficiency in Office applications, particularly Excel, for preparing financial reports

Job Responsibility

Review and verify the accuracy of invoices, ensuring proper coding and documentation
Process invoices in a timely manner, adhering to company policies and procedures
Conduct regular check runs to ensure prompt payment to vendors and suppliers
Reconcile discrepancies in accounts payable records, resolving issues promptly
Maintain accurate financial records using accounting software such as Great Plains and Sage
Collaborate with internal teams to ensure smooth invoice approval workflows
Prepare and maintain reports related to accounts payable activities
Respond to vendor inquiries and provide timely resolutions to payment-related concerns
Support month-end closing processes by reconciling accounts and preparing necessary documentation

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a high-volume accounti...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of accounts payable experience in a fast-paced, high-volume setting
Hands-on experience processing high daily invoice volumes with strong attention to detail
Proficiency in Acumatica is required
Strong working knowledge of Excel for tracking, reconciliation, and data review
Experience with account coding, invoice coding, ACH payments, check runs, and three-way matching
Ability to communicate effectively with vendors and internal stakeholders to resolve payment-related issues
Background supporting private equity-backed organizations and exposure to mergers and acquisitions is preferred

Job Responsibility

Process a large volume of invoices each day, maintaining accuracy, timeliness, and proper documentation throughout the accounts payable cycle
Review and assign correct account codes to invoices to ensure expenses are recorded appropriately in the general ledger
Perform three-way matching by comparing invoices, purchase records, and receiving documentation before payment approval
Coordinate with vendors to resolve billing questions, payment discrepancies, and outstanding account issues in a detail-oriented manner
Prepare and support payment activities, including ACH transactions and scheduled check runs, in accordance with company procedures
Use Acumatica and Excel to enter, track, reconcile, and report accounts payable data efficiently
Provide day-to-day support to the accounting department by assisting with payables-related research, reconciliations, and documentation
Contribute to continuity in a dynamic environment and assist with payables work connected to organizational growth, including merger and acquisition activity when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time
paid holidays
up to 13 days of Choice Time Off (CTO) per year
up to 10 paid holidays per calendar year

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Concord, Cal...

Location

United States , Concord

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling full-cycle accounts payable in a high-volume processing environment
Strong knowledge of invoice matching, batching, coding, and payment support procedures
Ability to resolve vendor concerns and work cross-functionally with internal teams on invoice and purchase order matters
Proven accuracy in data entry, invoice review, and clerical accounting support tasks
Familiarity with accounts payable accruals and period-end expense tracking
Intermediate Microsoft Excel skills, including the use of PivotTables and VLOOKUPs
Proficiency with 10-key entry and the ability to process transactions efficiently with close attention to detail

Job Responsibility

Process the full accounts payable cycle from invoice receipt through payment preparation while maintaining accuracy and timeliness
Review, batch, code, and match invoices to supporting documentation and purchase orders before submission for payment
Handle a high weekly volume of invoices, including scanning, verifying, and auditing approximately 300 to 400 entries
Investigate and resolve vendor payment concerns, statement discrepancies, and invoice-related issues in a thorough manner
Partner with internal departments to clarify billing questions, confirm approvals, and reconcile purchase order details
Prepare and support accounts payable accrual activities to ensure expenses are recorded in the proper accounting period
Maintain accurate records in large-scale AP environments with substantial transaction volume and vendor activity
Use 10-key data entry and intermediate Excel functions such as PivotTables and VLOOKUPs to organize, validate, and analyze payable data

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a health-focused pharm...

Location

United States , Baton Rouge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in accounts payable with responsibility for invoice review, payment processing, and vendor support
Strong understanding of account coding and the ability to assign transactions accurately within an accounting structure
Hands-on experience coding invoices in a high-volume or deadline-driven environment
Working knowledge of ACH payments and check run preparation
High level of accuracy, organization, and attention to detail when handling financial records
Ability to communicate clearly with vendors and internal stakeholders to resolve payment questions efficiently

Job Responsibility

Review incoming invoices, confirm supporting details, and assign the appropriate general ledger coding before processing
Manage the full accounts payable cycle, including data entry, verification, approvals follow-up, and payment scheduling
Prepare and process ACH transactions and check runs to ensure vendors are paid accurately and on time
Reconcile payable records, investigate discrepancies, and resolve invoice or payment issues with internal teams and suppliers
Maintain organized documentation for invoices, payment activity, and audit support in accordance with company procedures
Monitor aging items and help prioritize outstanding obligations to support steady cash disbursement operations
Assist with updates to payable workflows or accounting tools when process changes affect invoice handling or payment execution

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

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Accounts Payable Specialist

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