Accounts Payable Specialist Job at Robert Half (Vista)

Accounts Payable Specialist

A large company in Rockville is seeking an Accounts Payable specialist to work i...

Location

United States , Rockville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3 years of accounts payable and Sage Intacct experience is required

Job Responsibility

Coding, matching, batching, and entering invoices into Sage
Cutting checks
Handling vendor inquiries
Processing 1099's
Reconciliations

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice ...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable or a closely related finance support role
Demonstrated ability to code invoices and manage high-volume invoice processing with strong attention to detail
Experience building and maintaining effective vendor relationships while handling payment-related inquiries
Proficiency in Microsoft Excel, including pulling and organizing data for reporting purposes
Strong organizational skills and the ability to manage deadlines in an onsite detail-oriented environment
Clear written and verbal communication skills for working with vendors and internal finance stakeholders

Job Responsibility

Process a high volume of invoices with accuracy, ensuring charges are coded correctly and submitted within established timelines
Maintain strong communication with assigned vendors, including airport-related accounts, to resolve billing questions and payment discrepancies
Review invoice details, validate supporting documentation, and enter payable information into financial systems
Use Excel to extract, organize, and analyze payment data for routine tracking and reporting needs
Prepare and distribute accounts payable reports to support visibility into outstanding items and processing status
Partner with the Finance Manager to address daily accounts payable priorities and support smooth financial operations
Monitor vendor records and update account information as needed to keep documentation current and accurate

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the full-cycle accou...

Location

United States , Melville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
2+ years of accounts payable experience (can flex depending on level)
Strong understanding of AP processes, invoice matching, and payment cycles
Experience with accounting software (e.g., QuickBooks, NetSuite, SAP, Sage, etc.)
Proficiency in Microsoft Excel (basic to intermediate: VLOOKUPs, pivot tables a plus)
High attention to detail and strong organizational skills
Ability to manage multiple priorities in a deadline-driven environment
Strong communication skills, both written and verbal

Job Responsibility

Process a high volume of vendor invoices (coding, matching, and entering into the accounting system)
Perform 2-way and 3-way matching of invoices, purchase orders, and receiving documents
Review invoices for accuracy, proper approvals, and compliance with company policies
Prepare and execute weekly check runs, ACH, and wire payments
Reconcile vendor statements and resolve discrepancies in a timely manner
Communicate with vendors regarding payment status, discrepancies, and inquiries
Maintain organized and accurate AP records and documentation
Assist with month-end close, including accruals and AP reporting
Support audits by providing requested documentation and analysis
Monitor and improve AP processes to increase efficiency and accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a creative, on-site te...

Location

United States , Sheboygan

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable, including invoice entry and payment processing
Strong understanding of invoice coding, check runs, and ACH transactions
Ability to manage detailed contract information and apply payment terms correctly
Experience handling cash transactions with accuracy and accountability
Comfortable working in a high-volume, deadline-driven environment
Strong attention to detail and solid organizational skills
Proficiency with accounting software and standard office systems
Ability to work on site in Sheboygan, Wisconsin

Job Responsibility

Process a high weekly volume of invoices with accuracy and timeliness during peak activity periods
Review, code, and enter invoices in the accounting system while maintaining complete and organized records
Administer check runs for multiple entities, following each payment schedule and ensuring deadlines are met
Handle petty cash transactions, provide change as needed, and maintain proper cash controls and documentation
Train staff on petty cash procedures and reinforce compliance with established payment practices
Examine artist and vendor contracts carefully to ensure invoices and payments align with agreed terms
Support ACH and other payment processing activities while verifying approvals and account details
Work fully on site with internal teams to resolve invoice questions and keep accounts payable operations running smoothly

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time
paid holidays
Choice Time Off (CTO) up to 13 days
up to 10 paid holidays per calendar year

Accounts Payable Specialist

Robert Half has partnered with a residential and commercial real estate and deve...

Location

United States , Bridgeport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts payable processes, including invoice coding and payment processing
Proficiency in using accounting software, particularly Yardi and Sage Timberline
Strong knowledge of financial practices within the real estate industry
Familiarity with handling check runs and Positive Pay systems
Ability to process invoices efficiently while maintaining accuracy
Excellent organizational skills to manage and file financial records
Understanding of Form 1099 preparation and vendor compliance
Strong attention to detail and ability to meet deadlines in a fast-paced environment

Job Responsibility

Fulfill full-cycle A/P
Manage validating, recording, and mailing checks and expedite special handling
Assist internal business partners with any customer services needs
Support the AP/Finance Department by completing administrative tasks
Accurately execute daily processes and controls in a timely manner while ensuring company policies are followed
Perform special projects as assigned
Handle daily department mail by opening, sorting, and distributing it
Ensure invoices, checks, and other documents are properly sorted, logged, scanned, and filed
Provide internal and external audit assistance as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
access to top jobs
competitive compensation

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support high-volume invoice...

Location

United States , Centerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable or a closely related accounting support role
Hands-on experience with invoice coding, account coding, and payment processing workflows
Working knowledge of ACH transactions, check runs, and vendor payment support activities
Proficiency with NetSuite, Coupa, Microsoft Excel, and reporting tools used in accounts payable operations
Strong accuracy and attention to detail when reviewing invoice and vendor master data
Ability to communicate professionally with vendors and internal teams while managing multiple priorities in a remote setting
Comfortable identifying discrepancies, researching issues, and escalating concerns before they impact payments.

Job Responsibility

Process incoming invoices by recording them accurately in Smartsheet and ensuring each submission is complete upon receipt
Review invoice information before entry and escalate banking detail requirements for certain vendors, including non-Latin character or transliterated payment data, to the Senior AP Specialist before disbursement
Compare vendor information across Oracle-related records and the Smartsheet vendor master, identifying mismatches in beneficiary details, bank account information, or currency preferences before they affect payment execution
Serve as an initial point of contact for vendor payment questions, including status updates, remittance communication, and expected processing timelines while accounting for global time zone differences
Reach out to suppliers to obtain missing documentation or resolve invoice submission issues that could delay processing
Keep the invoice queue organized and current by maintaining accurate Smartsheet records and status updates
Partner with the Operations Coordinator to support quality control checks and track inquiry resolution activities
Provide backup assistance for Europe and Americas invoice mailbox coverage during team absences or periods of increased volume.

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) or deferred compensation plan (if eligible for FTEP Program)
paid time off for vacation, personal needs, and sick time
paid holidays
Choice Time Off (CTO) up to 13 days per year
up to 10 paid holidays per calendar year

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice ...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable or a closely related finance support role
Demonstrated ability to code invoices and manage high-volume invoice processing with strong attention to detail
Experience building and maintaining effective vendor relationships while handling payment-related inquiries
Proficiency in Microsoft Excel, including pulling and organizing data for reporting purposes
Strong organizational skills and the ability to manage deadlines in an onsite detail-oriented environment
Clear written and verbal communication skills for working with vendors and internal finance stakeholders

Job Responsibility

Process a high volume of invoices with accuracy, ensuring charges are coded correctly and submitted within established timelines
Maintain strong communication with assigned vendors, including airport-related accounts, to resolve billing questions and payment discrepancies
Review invoice details, validate supporting documentation, and enter payable information into financial systems
Use Excel to extract, organize, and analyze payment data for routine tracking and reporting needs
Prepare and distribute accounts payable reports to support visibility into outstanding items and processing status
Partner with the Finance Manager to address daily accounts payable priorities and support smooth financial operations
Monitor vendor records and update account information as needed to keep documentation current and accurate

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to join our team in...

Location

United States , Watsonville

Salary:

25.00 - 28.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable or related accounting experience
Strong understanding of invoice processing, 3-way match, and payment cycles
Experience with ERP systems and Microsoft Excel
High attention to detail and ability to meet deadlines
Strong communication and problem-solving skills
Associate degree in accounting, finance, or related field preferred

Job Responsibility

Review, code, and process a high volume of vendor invoices
Match invoices to purchase orders and receiving documentation
Prepare and process check runs, ACH, and wire payments
Reconcile vendor statements and resolve discrepancies in a timely manner
Respond to vendor inquiries and maintain positive vendor relationships
Assist with month-end close, accruals, and AP reporting
Maintain accurate records and ensure compliance with company policies
Support audits by preparing documentation and account details
Collaborate with purchasing, receiving, and accounting teams as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

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