Accounts Payable Specialist Job at Robert Half (Smithfield)

Job Description

We are looking for an Accounts Payable Specialist to support accurate and efficient payment operations for a long-term contract opportunity in Smithfield, North Carolina. This position plays an important role in validating invoices, coordinating approvals, and maintaining organized records that support a reliable procure-to-pay process. The ideal candidate brings strong attention to detail, sound judgment when resolving discrepancies, and the ability to manage deadlines in a fast-paced accounting environment.

Job Responsibility

Review vendor invoices against purchase orders, investigate mismatches, and coordinate updates needed before payment can move forward
Enter matched purchasing transactions into the company system and route complete invoice documentation for approval and proper record retention
Verify subcontractor payment requests by checking supporting paperwork, approved values, and compliance with contract terms before submission
Process labor-related charges such as repairs, warranty work, and standard labor payments, then send items through the required approval workflow
Record material return credits, submit them for authorization, and maintain clear documentation to support account accuracy
Handle branch invoices and equipment rental charges, ensuring expenses are coded correctly and approved by the appropriate stakeholders
Track outstanding purchase orders and follow up on partial shipments, delayed items, and back-ordered materials to keep records current
Assemble invoice batches in alignment with scheduled payment cycles and assist with timely accruals and invoice entry during month-end close

Requirements

High school diploma required
an associate degree in accounting, business, or a related field is preferred
At least 1 year of experience in accounts payable, invoice review, receiving, or a similar accounting support position
Working knowledge of purchase order matching, invoice coding, and accounts payable processing practices
Experience using accounting or ERP platforms
familiarity with construction-focused systems is a plus
Proficiency with approval workflows, digital document management, and Microsoft Office applications, particularly Excel
Familiarity with payment processing methods such as ACH transactions and check runs is preferred
Strong organizational skills, careful attention to detail, and the ability to communicate effectively across teams

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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