Accounts Payable Specialist Job at Robert Half (Rochester)

Accounts Payable Specialist

Robert Half

Location:
United States , Rochester

Category:
Finance

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Tess Gilmore with Robert Half is seeking a detail oriented and outgoing Accounts Payable Specialist to join her client's growing and exuberant team. As the Accounts Payable Specialist you will own the day‑to‑day processing of vendor invoices and employee expenses, ensuring accurate coding, timely payments, and strong compliance with company policies and tax/reporting requirements. This role partners closely with Purchasing, Receiving/Inventory, FP& A, and vendors to resolve discrepancies and maintain clean, auditable records.

Job Responsibility:

Review, validate, and enter invoices into the accounting/ERP system with accurate coding to GL accounts, departments, projects, and locations
Research invoice discrepancies (price variances, quantity issues, duplicate charges) and coordinate resolution with Purchasing, Receiving, and vendors
Ensure invoices comply with approval matrices and company spending policies
Communicate with vendors regarding payment status, missing documents, credits, and account reconciliations
Maintain up‑to‑date vendor records, including remit addresses, banking details, payment terms, and tax documentation (W‑9/W‑8)
Prepare and execute weekly or scheduled payment runs (checks, ACH, wires, virtual cards)
Validate payment batches for accuracy and proper support before releasing funds
Participate in month‑end close activities, including AP accruals, invoice cutoff, and subledger reconciliation to the general ledger

Requirements:

2–4+ years of Accounts Payable or general accounting experience
high‑volume or multi‑entity environments preferred
Experience with ERP systems (e.g., NetSuite, Oracle, SAP, Microsoft Dynamics, Sage)
Experience with PO‑driven environments, inventory, or manufacturing/distribution is a strong advantage
Exceptional attention to detail with a high degree of accuracy
Strong communication skills—professional, clear, and responsive with both vendors and internal teams
Analytical and problem‑solving mindset for addressing variances and complex vendor issues

What we offer:

medical
vision
dental
life and disability insurance
company 401(k) plan

Additional Information:

Job Posted:
February 10, 2026

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