Accounts Payable Specialist Job at EdTech Jobs (New York)

Job Description

Join RTM Business Group as an Accounts Payable Specialist, where you will play a key role in managing the full-cycle accounts payable process and building vendor relationships in a collaborative team environment. This role reports into the Controller and plays a critical part in keeping our accounting operations running smoothly by ensuring timely and accurate payment processing, vendor management, and support on commissions. You’ll be part of a team that ensures the accuracy of our records and helps maintain strong relationships with our vendors and partners. The ideal candidate is someone who thrives in a fast-paced environment, has a solid foundation in accounting, and enjoys diving into the details. We offer extensive, ongoing training and a unique opportunity for both collaborative and independent work.

Job Responsibility

Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing
Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system
Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors
Ensure proper documentation by matching purchase orders and contracts with invoices
Prepare and process payment batches, including checks and electronic transfers
Monitor payment deadlines to ensure on-time disbursements
Perform credit card and bank reconciliations
Support month-end close activities and audit preparations
Maintain compliance with company policies, financial regulations, and internal controls
Assist in optimizing financial workflows and suggesting process improvements
Provide accounting support across multiple departments or entities as needed
Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms
Partner with internal departments to resolve payment issues or documentation gaps
Assist senior finance team members and respond to ad hoc accounting requests
Calculate commissions based on sales performance and company policy
Prepare and process timely, accurate commission payments to eligible employees
Maintain organized records of commission structures, payouts, and supporting data
Reconcile commission reports with actual sales data and address discrepancies
Generate reports on commission activity to support payroll and sales leadership

Requirements

Bachelor’s degree in Accounting, Finance, or a related field
2–3 years of experience in Accounts Payable or a similar accounting/bookkeeping role
Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations
Familiarity with GAAP and awareness of tax laws and regulatory compliance
Proficiency in accounting software (e.g., QuickBooks)
Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting
Strong attention to detail, accuracy, and organizational skills
Effective communication and collaboration skills
Ability to work independently and cross-functionally within a team

Nice to have

Experience in conference or events-related industries
Familiarity with the following tools and platforms: Airtable
Everstage
QuickBooks
HubSpot
Bill.com
Microsoft Office Suite (Excel, Outlook, Word, etc.)

What we offer

15+ PTO Days
Flexible/Hybrid work model (WFH and Remote opportunities)
Medical/dental/vision coverage
401k matching plan that will begin after 9 months of continuous full time employment, starting on the first month after eligibility
Pre-tax commuter benefits
Travel to major cities (all expenses paid)
Opportunity for lateral and vertical movement within the company, inter/intra departmentally

EdTech Jobs - All Job Offers

Select Country

Accounts Payable Specialist

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?