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Accounts Payable Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Costa Mesa

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Accounts Payable Specialist to join our team in Costa Mesa, California. In this long-term contract position, you will play a vital role in managing and processing high-volume invoices while ensuring compliance with company policies and procedures. This role requires a proactive approach to problem-solving and excellent organizational skills to maintain accurate financial records.

Job Responsibility:

  • Process a large volume of invoices, including PO-based, non-PO, and recurring invoices, with precision and adherence to company guidelines
  • Perform comprehensive 3-way matching by verifying purchase orders, receiving documentation, and invoices to ensure accuracy in pricing, quantities, and terms
  • Review invoices for proper general ledger coding, cost center allocation, tax compliance, and ensure routing for approvals according to company hierarchy
  • Investigate and resolve invoice discrepancies by coordinating with Purchasing, Receiving, Inventory Control, and vendors to reconcile issues
  • Conduct regular reviews of vendor statements to ensure all invoices are accounted for, processed, and paid on time
  • Support month-end closing activities by preparing accruals, reviewing aging reports, performing reconciliations, and reporting outstanding liabilities
  • Maintain organized digital records of invoices, purchase orders, receipts, and other supporting documentation in compliance with audit requirements
  • Utilize ORACLE systems effectively to process approvals and manage accounts payable workflows
  • Collaborate with internal teams to improve efficiency in invoice processing and payment cycles
  • Ensure compliance with internal controls and company policies throughout all accounts payable processes

Requirements:

  • Proven experience in accounts payable, including processing high-volume invoices and performing 3-way matching
  • Strong understanding of general ledger coding, cost center assignments, and tax compliance
  • Must have Proficiency in ORACLE systems for accounts payable functions
  • Familiarity with automated clearing house (ACH) transactions and check runs
  • Ability to handle invoice approvals and resolve discrepancies efficiently
  • Excellent organizational skills to maintain accurate financial records and meet deadlines
  • Effective communication skills to liaise with vendors and internal teams
  • Knowledge of purchase orders and invoice processing workflows
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
February 20, 2026

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