Accounts Payable Specialist Job at Robert Half (Poughkeepsie)

Accounts Payable Specialist

Robert Half

Location:
United States , Poughkeepsie

Category:
Finance

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Accounts Payable Specialist supports the full-cycle AP function for a growing manufacturing company, ensuring timely and accurate processing of vendor invoices, purchase orders, and payments. This role is ideal for someone who thrives in a fast‑paced, inventory‑driven environment and is comfortable working with NetSuite and cross‑functional teams such as procurement, operations, and supply chain.

Job Responsibility:

Process high‑volume vendor invoices, ensuring proper matching to purchase orders and receipts (3‑way match)
Review invoices for accuracy, appropriate approvals, and correct GL coding
Enter, track, and reconcile AP transactions in NetSuite, maintaining data integrity and consistency
Prepare weekly payment runs (ACH, checks, wires) and ensure timely vendor payments
Resolve invoice discrepancies by collaborating with purchasing, receiving, and vendors
Maintain vendor records, W‑9s, and support year‑end 1099 preparation
Reconcile AP aging reports and assist with month‑end close activities
Support audits by providing documentation and responding to inquiries
Assist with process improvements to streamline AP workflows and strengthen internal controls
Provide general accounting support as needed in a small‑team environment

Requirements:

2–4+ years of Accounts Payable experience, preferably in a manufacturing or inventory‑based company
Hands‑on experience with NetSuite (AP workflows, vendor management, PO matching)
Strong understanding of 3‑way match, invoice coding, and AP best practices
Proficiency with Excel (VLOOKUP, pivot tables, basic formulas)
High attention to detail, accuracy, and ability to manage competing deadlines
Strong communication skills for working with vendors and internal teams
Ability to work on‑site in Poughkeepsie, NY

Nice to have:

Experience with inventory transactions or manufacturing workflows
Familiarity with freight, raw materials, and production‑related invoicing
Exposure to process improvement or AP automation tools
Prior contract‑to‑hire experience or comfort working in a dynamic environment

What we offer:

medical, vision, dental, and life and disability insurance
company 401(k) plan

Additional Information:

Job Posted:
February 23, 2026

Work Type:

On-site work

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