Accounts Payable Specialist

• Process vendor invoices and ensure accurate two-way and three-way matching with purchase orders and receiving documentation
• Review invoices for proper general ledger and cost center coding prior to posting in the accounting system
• Post invoices, purchase orders, and employee expense reports while maintaining accurate vendor records
• Prepare and process weekly vendor payment runs and bi-monthly employee expense reimbursements
• Pull and match invoices with checks prior to payment distribution
• Maintain adequate check stock and payment documentation
• Prepare and review accounts payable aging reports to assist with monitoring outstanding liabilities
• Process refund checks and research payment discrepancies or vendor inquiries
• Maintain documentation related to corporate housing leases, property leases, and service contracts, including postage meter agreements
• Maintain vehicle files and ensure inspections and registrations remain current
• Manage documentation related to offsite storage of archived files, including sending, retrieving, and returning records as needed
• Maintain and update records associated with the company’s insurance policies, including submission of quarterly reports to the insurance broker for the Ocean Cargo policy
• Order, receive, and distribute office supplies for the organization
• Assist with research projects and special assignments as directed by management
• Provide backup support for front desk/reception duties when necessary
• May provide guidance or oversight to entry-level accounting staff

• High school diploma required
• additional accounting coursework preferred
• 3–5 years of accounts payable or related accounting experience
• Experience working within ERP systems
• SAP experience is a plus
• Proficiency with Microsoft Excel and Microsoft Word
• Strong attention to detail and ability to maintain high levels of confidentiality
• Ability to multitask in a fast-paced accounting environment while maintaining accuracy
• Strong communication and organizational skills
• Ability to follow established accounting procedures and internal control policies

SAP experience

• medical
• vision
• dental
• life and disability insurance
• eligibility to enroll in company 401(k) plan