Accounts Payable Specialist Job at Robert Half (Westchester)

Job Description

We are looking for a detail-oriented Accounts Payable Specialist to join our team in Westchester, Illinois. In this long-term contract position, you will be responsible for managing vendor records, processing invoices, and ensuring compliance with tax and financial regulations. This role offers the opportunity to support critical accounting operations while contributing to the overall efficiency and accuracy of our accounts payable processes.

Job Responsibility

Collect, review, and update W-9 forms from vendors and contractors to ensure compliance with company policies
Maintain accurate and up-to-date vendor records, including tax identification numbers and legal names, in the accounting system
Communicate with vendors to request missing or updated documentation and resolve any discrepancies
Verify and reconcile payment records to identify reportable transactions for 1099 filings
Assist in the preparation and generation of 1099 statements, ensuring accuracy and adherence to tax guidelines
Conduct periodic audits of vendor records to ensure compliance and data integrity
Inactivate outdated or duplicate vendor accounts to maintain an organized database
Collaborate with internal teams to ensure proper approvals and documentation are obtained for vendor transactions
Address vendor inquiries related to payments, account information, and documentation in a timely manner
Support the annual filing process for 1099 forms and respond to vendor questions regarding their tax statements

Requirements

Proficiency in Microsoft Excel, with experience managing large datasets
Familiarity with accounts payable processes, including coding invoices, ACH payments, and check runs
Experience working with large accounting systems and the ability to learn new software quickly
Strong problem-solving skills and the ability to think creatively when addressing complex issues
Demonstrated ability to manage multiple vendor relationships effectively
Knowledge of maintaining vendor files and ensuring compliance with financial regulations
At least 5 years of relevant experience in accounts payable or a related field

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time
paid holidays

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Accounts Payable Specialist

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Accounts Payable Specialist

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