Accounts Payable Specialist Job at Robert Half (San Leandro)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a high-volume accounti...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of accounts payable experience in a fast-paced, high-volume setting
Hands-on experience processing high daily invoice volumes with strong attention to detail
Proficiency in Acumatica is required
Strong working knowledge of Excel for tracking, reconciliation, and data review
Experience with account coding, invoice coding, ACH payments, check runs, and three-way matching
Ability to communicate effectively with vendors and internal stakeholders to resolve payment-related issues
Background supporting private equity-backed organizations and exposure to mergers and acquisitions is preferred

Job Responsibility

Process a large volume of invoices each day, maintaining accuracy, timeliness, and proper documentation throughout the accounts payable cycle
Review and assign correct account codes to invoices to ensure expenses are recorded appropriately in the general ledger
Perform three-way matching by comparing invoices, purchase records, and receiving documentation before payment approval
Coordinate with vendors to resolve billing questions, payment discrepancies, and outstanding account issues in a detail-oriented manner
Prepare and support payment activities, including ACH transactions and scheduled check runs, in accordance with company procedures
Use Acumatica and Excel to enter, track, reconcile, and report accounts payable data efficiently
Provide day-to-day support to the accounting department by assisting with payables-related research, reconciliations, and documentation
Contribute to continuity in a dynamic environment and assist with payables work connected to organizational growth, including merger and acquisition activity when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time
paid holidays
up to 13 days of Choice Time Off (CTO) per year
up to 10 paid holidays per calendar year

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Concord, Cal...

Location

United States , Concord

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling full-cycle accounts payable in a high-volume processing environment
Strong knowledge of invoice matching, batching, coding, and payment support procedures
Ability to resolve vendor concerns and work cross-functionally with internal teams on invoice and purchase order matters
Proven accuracy in data entry, invoice review, and clerical accounting support tasks
Familiarity with accounts payable accruals and period-end expense tracking
Intermediate Microsoft Excel skills, including the use of PivotTables and VLOOKUPs
Proficiency with 10-key entry and the ability to process transactions efficiently with close attention to detail

Job Responsibility

Process the full accounts payable cycle from invoice receipt through payment preparation while maintaining accuracy and timeliness
Review, batch, code, and match invoices to supporting documentation and purchase orders before submission for payment
Handle a high weekly volume of invoices, including scanning, verifying, and auditing approximately 300 to 400 entries
Investigate and resolve vendor payment concerns, statement discrepancies, and invoice-related issues in a thorough manner
Partner with internal departments to clarify billing questions, confirm approvals, and reconcile purchase order details
Prepare and support accounts payable accrual activities to ensure expenses are recorded in the proper accounting period
Maintain accurate records in large-scale AP environments with substantial transaction volume and vendor activity
Use 10-key data entry and intermediate Excel functions such as PivotTables and VLOOKUPs to organize, validate, and analyze payable data

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a health-focused pharm...

Location

United States , Baton Rouge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in accounts payable with responsibility for invoice review, payment processing, and vendor support
Strong understanding of account coding and the ability to assign transactions accurately within an accounting structure
Hands-on experience coding invoices in a high-volume or deadline-driven environment
Working knowledge of ACH payments and check run preparation
High level of accuracy, organization, and attention to detail when handling financial records
Ability to communicate clearly with vendors and internal stakeholders to resolve payment questions efficiently

Job Responsibility

Review incoming invoices, confirm supporting details, and assign the appropriate general ledger coding before processing
Manage the full accounts payable cycle, including data entry, verification, approvals follow-up, and payment scheduling
Prepare and process ACH transactions and check runs to ensure vendors are paid accurately and on time
Reconcile payable records, investigate discrepancies, and resolve invoice or payment issues with internal teams and suppliers
Maintain organized documentation for invoices, payment activity, and audit support in accordance with company procedures
Monitor aging items and help prioritize outstanding obligations to support steady cash disbursement operations
Assist with updates to payable workflows or accounting tools when process changes affect invoice handling or payment execution

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

New

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support a Spokan...

Location

United States , Airway Heights

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable or a closely related accounting support role
Hands-on ability to code invoices and apply account coding accurately
Working knowledge of accounts payable procedures, payment processing, and invoice review practices
Experience supporting ACH transactions or electronic payment processes
Strong attention to detail with the ability to manage a high volume of transactions accurately
Comfortable using accounting systems and standard business software for data entry, tracking, and communication
Effective written and verbal communication skills for working with vendors and internal stakeholders

Job Responsibility

Process high-volume vendor invoices with a focus on accuracy, proper coding, and timely entry
Review invoices for appropriate approvals, documentation, and correct GL coding
Investigate and resolve invoice discrepancies, working closely with vendors and internal teams
Maintain vendor relationships, including responding to inquiries and resolving payment issues
Support payment processing, including check runs and ACH workflows
Assist with account reconciliations and ensure AP aging remains current and accurate
Maintain organized and audit-ready documentation for invoices and payments
Assist with process improvements to streamline AP workflows and increase efficiency
Provide support around sales and use tax as needed, including reviewing tax treatment on invoices and flagging discrepancies
Assist with basic tax-related reconciliations or documentation during audits or reporting periods

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

New

Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to join our growing te...

Location

United States , New Salem Borough

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of accounts payable experience
Experience working in high-volume invoice processing environments (strongly preferred)
Solid understanding of AP processes, including matching and reconciliations
Working knowledge of Microsoft Excel (sorting, filtering, basic formulas)
Strong attention to detail and ability to meet deadlines
Excellent communication and problem-solving skills

Job Responsibility

Process and verify a high volume of vendor invoices accurately and efficiently
Perform 3-way matching (invoice, purchase order, and receipt)
Manage the full accounts payable cycle, including coding, approvals, and payment processing
Investigate and resolve invoice discrepancies and vendor inquiries
Maintain organized and up-to-date AP records and vendor files
Assist with month-end close and reporting as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Our client in the Farmers Branch, TX area is seeking an Accounts Payable Special...

Location

United States , Farmers Branch

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience, preferably in construction
Strong Excel skills with ability to handle large data sets

Job Responsibility

Process high-volume vendor invoices from intake through payment, ensuring approvals and coding are complete
Review invoice accuracy and supporting documentation before release, and handle check distribution as needed
Maintain vendor relationships by responding to inquiries and resolving discrepancies quickly
Reconcile vendor statements, research open items, and clear outstanding balances
Monitor issues like missing invoices and late fees, and implement process improvements to prevent repeat problems
Keep AP files, reports, and compliance items up to date, including W-9s and year-end 1099 support

Fulltime

New

Accounts Payable Specialist

Our client, located in downtown Denver, is in need of an AP Specialist to work o...

Location

United States , Denver

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

1+ year of A/P experience

Job Responsibility

High volume processing
Tracking down approvals
High attention to detail
Implementation clean up

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Westervill...

Location

United States , Westerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable or a closely related accounting support role
Hands-on experience with invoice entry, account coding, and high-volume data entry in AP software
Working knowledge of payment processing, including electronic disbursements, check runs, and check requests
Experience supporting vendor management activities and communicating with external vendors with strong attention to detail
Ability to manage multiple priorities, meet short turnaround deadlines, and maintain accuracy in a fast-paced environment
Strong attention to detail with the ability to identify discrepancies and follow issues through resolution
Proficiency using accounting systems and standard business software for recordkeeping, tracking, and reporting

Job Responsibility

Manage incoming accounts payable documents by distributing accounting-related mail and retrieving invoices from vendor portals for processing
Enter invoice details into the AP system with accurate general ledger coding and review submissions for completeness before routing
Coordinate approval workflows to secure manager authorization within required timelines and follow up on overdue approvals when needed
Execute weekly payment activities through the designated third-party processor to ensure invoices are paid on schedule
Process approved electronic payments promptly in the AP software to support accurate and timely bank reconciliation
Prepare paper checks for multiple entities, obtain required signatures, and send payments shortly after approval is completed
Monitor aged outstanding checks, contact vendors or payees regarding stale items, and arrange voids or reissues when appropriate
Maintain vendor master information, identify record updates, and communicate necessary changes to accounting leadership
Review new vendor documentation for accuracy and completeness, then forward finalized setup materials within established timeframes
Respond to vendor inquiries, track supporting documentation, and resolve billing discrepancies or payment-related issues

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

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