Accounts Payable Specialist Job at Robert Half (Brentwood, CA)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a healthcare organi...

Location

United States , Mount Laurel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable or a closely related accounting support role
Demonstrated ability to match, batch, and code invoices with a high level of accuracy
Experience posting transactions to the general ledger in a fast-paced environment
Working knowledge of ACH processing and check run coordination
Strong attention to detail and the ability to manage multiple deadlines effectively
Solid communication skills for working with vendors and internal departments
Proficiency with standard accounting software and Microsoft Office applications

Job Responsibility

Review vendor invoices for accuracy, assign the appropriate account codes, and prepare them for processing
Match purchase-related documentation, batch invoices efficiently, and enter payable transactions into the accounting system
Post accounts payable activity to the general ledger while maintaining complete and organized financial records
Process ACH payments and support scheduled check run to ensure vendors are paid on time
Investigate invoice discrepancies, resolve payment issues, and follow up with internal teams or vendors as needed
Reconcile accounts payable details and assist with month-end closing activities related to disbursements
Monitor outstanding obligations and help maintain compliance with internal accounting procedures

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy organization...

Location

United States , Belmar

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of hands-on accounts payable experience in a high volume setting is preferred
Background working in a high-volume, deadline-driven environment
Strong analytical thinking with the ability to research issues and determine appropriate next steps
Excellent attention to detail and a consistent focus on accuracy
Effective organizational and time management skills with the ability to handle multiple priorities
Clear verbal and written communication skills, along with strong listening abilities
Ability to collaborate well with others while independently managing assigned responsibilities
Advanced Excel skills, including functions such as pivot tables, along with experience using Oracle and invoice coding processes

Job Responsibility

Review and resolve invoice discrepancies through the payables workflow to ensure timely processing
Match parts-related invoices against supporting purchase documentation and identify exceptions for follow-up
Address questions from vendors and internal stakeholders regarding payment status, invoice details, and account activity
Reconcile supplier statements by comparing open items, researching variances, and coordinating corrections when needed
Audit employee expense submissions for policy compliance, coding accuracy, and proper documentation
Validate vendor banking updates, maintain accurate records, and log changes in accordance with internal controls
Investigate aged or uncashed payments, including checks and virtual card transactions, and assist with resolution
Upload invoice allocation data accurately to support correct expense distribution and financial reporting
Contribute to additional accounts payable tasks and related administrative duties as business needs require

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

New

Accounts Payable Specialist

This Long-term Contract position is ideal for a detail-focused individual who en...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Business, or a related field
3 to 4 years of hands-on accounts payable experience in a detail-focused business environment
Demonstrated experience with invoice coding, payment processing, and accounts payable controls
Familiarity with NetSuite or another comparable accounting platform
Proficiency in Microsoft Excel, Word, and Outlook for daily financial and administrative tasks
Strong organizational skills with the ability to manage deadlines and maintain accuracy across high-volume work
Clear written and verbal communication skills for effective interaction with vendors and internal stakeholders

Job Responsibility

Coordinate invoice approvals by partnering with internal departments to secure timely authorization for payment
Review, code, and allocate invoices accurately to ensure proper accounting treatment and complete documentation
Execute semi-monthly payment cycles, including check processing and electronic disbursements such as ACH transactions
Examine employee expense submissions and reconcile corporate card activity to confirm compliance and accuracy
Oversee vendor setup for domestic and international suppliers, including verification procedures and maintenance of tax forms such as W-9 and W-8
Respond to vendor and internal office questions related to payments, account status, and supporting documentation
Process banking activity such as deposits and wire transactions while recording cash movement accurately in financial records
Assist accounting team members with research, journal entries, expense reporting, and fixed asset data maintenance
Contribute to operational improvements by documenting procedures and supporting automation or accounting system enhancement initiatives
Provide support for year-end and periodic compliance tasks, including 1099 reporting and use tax-related activities

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist with experience han...

Location

United States , Concord

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience
Full-cycle AP experience required
Experience with invoice processing, reconciliations, and payment runs
Strong attention to detail and accuracy
Ability to prioritize tasks and meet deadlines
Strong communication and problem-solving skills
Proficiency in Microsoft Excel and accounting/ERP systems
Associate or bachelor's degree in accounting, finance, or related field preferred
Experience in high-volume AP environments
ERP system experience such as SAP, Oracle, NetSuite, Microsoft Dynamics, or QuickBooks

Job Responsibility

Process high-volume vendor invoices accurately and in a timely manner
Perform full-cycle accounts payable, including coding, matching, batching, and entering invoices
Review and verify invoices and check requests
Reconcile vendor statements and resolve discrepancies
Maintain vendor files and ensure documentation is complete and up to date
Prepare and process weekly check runs, ACH payments, and wire transfers
Respond to vendor inquiries and internal questions regarding invoice and payment status
Assist with month-end closing activities, including AP accruals and reconciliations
Monitor aging reports and help ensure timely payments
Support 1099 preparation and year-end AP processes

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Location

United States , Southlake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable, invoice processing, or a closely related accounting support role
Working knowledge of high-volume payment processing and vendor transaction management
Proficiency with Excel, including the ability to work with spreadsheets used for data uploads and reconciliations
Strong attention to detail and accuracy when entering, reviewing, and validating financial information
Ability to manage recurring deadlines and prioritize tasks effectively during critical payment days
Experience performing vendor or account reconciliations and investigating discrepancies
Effective communication skills and a detail-focused approach to working with vendors and internal teams.

Job Responsibility

Process a steady volume of vendor invoices each week through manual entry while maintaining accuracy and proper documentation
Manage invoice and payment data received through Excel-based integrations for multiple vendors, adapting to different file formats and submission processes
Prepare and process weekly mileage reimbursement transactions and direct sales vendor payments using spreadsheet uploads and established controls
Execute recurring weekly payment cycles, including check and electronic disbursement runs, with particular attention to critical processing deadlines
Reconcile vendor records and accounts payable balances to identify discrepancies, resolve issues, and support accurate financial reporting
Maintain vendor master data, ensuring records are current, complete, and aligned with internal procedures
Review and follow up on outstanding checks, researching open items and coordinating appropriate resolution
Collaborate with internal stakeholders to ensure payment activities are completed on time and in accordance with company requirements.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Our client in the Maumee area is seeking an Accounts Payable Specialist for a co...

Location

United States , Maumee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of Accounts Payable experience
Proficiency in Microsoft Excel and accounting/ERP software
Strong attention to detail and organizational skills
Excellent communication and problem-solving abilities
Must be legally authorized to work in the United States

Job Responsibility

Process high-volume vendor invoices
Perform invoice matching and coding
Prepare weekly payment runs
Reconcile vendor statements and resolve discrepancies
Maintain vendor records
Assist with month-end close and account reconciliations

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a manufacturing organi...

Location

United States , Aloha

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma is required
an associate’s or bachelor’s degree in accounting, finance, or a related discipline is preferred
1–3 years of experience in accounts payable or general accounting work
Working knowledge of core accounting practices and financial processing procedures
Proficiency with Microsoft Excel and accounting platforms
Experience with invoice coding, three-way matching, check runs, and ACH payments
Strong data entry accuracy with excellent attention to detail and organization
Ability to manage competing priorities, meet deadlines, and communicate effectively in a team-oriented environment

Job Responsibility

Process supplier invoices by confirming accuracy, approval status, and appropriate general ledger coding before entry
Perform three-way matching by comparing invoices against purchase orders and receiving records to validate payable transactions
Enter accounts payable data into the financial system promptly and maintain consistent record accuracy
Prepare payment batches, including check runs and ACH transactions, in accordance with established schedules and controls
Reconcile vendor account statements, investigate variances, and resolve billing concerns in a timely manner
Communicate with vendors regarding payment status, documentation needs, and account questions while maintaining positive working relationships
Organize and retain accounts payable files and supporting documentation to ensure completeness and audit readiness
Assist with month-end activities by supporting accrual preparation, account reconciliation, and other close-related finance tasks
Follow internal policies, accounting standards, and control procedures while providing documentation requested during audits

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

You will be responsible for managing the end-to-end accounts payable process, en...

Location

Germany

Salary:

Not provided

ElevenLabs

Expiration Date

Until further notice

Requirements

Minimum of 2 years of hands-on experience in an Accounts Payable role
Required proficiency with financial systems including NetSuite and Ramp
Strong command of Google Workspace tools, including Sheets, Docs, Slides, and Meet
Excellent analytical, organizational, and multi-tasking abilities
Exceptional written/verbal communication skills
Ability to operate both independently and collaboratively in a fast-paced team environment

Job Responsibility

Manage the end-to-end accounts payable process, ensuring timely and accurate payments, maintaining vendor records, and supporting month-end close activities
Serve as a key liaison between vendors and internal teams
Ensure proper coding, approval, and documentation of invoices in accordance with company policy
Schedule and prepare payments in line with vendor terms and internal timelines
Maintain and reconcile the AP aging report and monitor outstanding payables
Assist in fulfilling audit requests and compiling internal control documentation
Support month-end close activities by reconciling AP and corporate credit card accounts
Act as a primary point of contact for accounts payable inquiries from employees, contractors, and vendors
Collaborate with auditors and external partners when required
Foster and maintain positive relationships with vendors through timely and professional communication

What we offer

Innovative culture
Growth paths
Learning & development annual discretionary stipend
Social travel annual discretionary stipend
Annual company offsite
Co-working monthly stipend

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

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