Accounts Payable Specialist

• Process invoices using various methods, including purchase orders, receipts, or direct entries without purchase orders
• Address and resolve vendor inquiries and disputes promptly and professionally
• Audit contractor invoices to verify supporting documentation and ensure accuracy in rates and hours charged
• Assign expenses to appropriate accounts and cost centers by analyzing reports and invoices
• Verify and record account transactions in the accounting ledger
• Monitor vendor systems and make necessary adjustments to maintain accuracy
• Prepare invoices for payment processing and ensure timely submission
• Print and distribute checks and statements to vendors as required
• Maintain organized and up-to-date invoice files for accurate financial reporting
• Perform additional tasks and testing as assigned by management

• Must hold authorization to work in the United States on a permanent basis
• Proficiency in Microsoft Office programs, especially Excel and Word
• Strong analytical abilities to assess financial data and resolve discrepancies
• Capability to manage multiple tasks and receive instructions from various sources
• Excellent verbal, written, and interpersonal communication skills
• High attention to detail and accuracy in financial processes
• High school diploma required
• Associate Degree in accounting, finance, or a related field is preferred

Experience with accounts payable systems is beneficial but not mandatory

• Medical, vision, dental, and life and disability insurance
• Eligible to enroll in company 401(k) plan