Accounts Payable Specialist Job at Robert Half (Indianapolis)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a construction-focused...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable or similar accounting support work
Proficiency with accounting software and financial systems, including tools such as Great Plains, IBM AS/400, or JD Edwards EnterpriseOne
Strong Microsoft Excel skills for tracking, reviewing, and organizing financial information
Ability to process high-volume data accurately, including invoice entry, payment review, and discrepancy resolution
Knowledge of standard accounts payable functions, supplier maintenance, and check processing procedures
Strong communication skills with the ability to assist internal stakeholders and external vendors professionally
Good organizational skills and the ability to manage deadlines in a detail-oriented, team-based environment

Job Responsibility

Handle day-to-day invoice and payment activities to help ensure obligations are processed correctly and within required timeframes
Respond to inquiries from employees, vendors, and other business partners, providing clear and detail-focused accounts payable support
Identify payment or supplier-related issues and escalate more complex concerns to AP leadership when additional review is needed
Maintain supplier records in the financial system, including setting up new vendors and updating existing account information
Deliver guidance on accounts payable procedures to operational and corporate teams to encourage consistent process compliance
Use reporting and performance data to improve training efforts and strengthen the overall customer service experience
Perform data entry and document review with a high level of accuracy to minimize discrepancies and support reliable financial records
Assist with check processing and related payment documentation while following established internal controls and accounting practices

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Charlie Gilmur with Robert Half is looking for an Accounts Payable Specialist to...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable, invoice processing, or a related accounting support function
Working knowledge of invoice coding, account allocation, and payment processing procedures
Ability to research discrepancies and resolve issues involving invoices, purchase orders, and vendor accounts
Familiarity with Concur or a similar expense management platform for employee reimbursements
Experience supporting check runs, credit card expense reconciliation, or other disbursement-related activities
Strong attention to detail, accuracy, and organizational skills in a deadline-driven environment
Effective written and verbal communication skills for coordinating with vendors and cross-functional teams

Job Responsibility

Review incoming invoices for completeness and policy alignment, then gather any missing details needed to move transactions forward accurately
Investigate invoice and purchase order variances, working with internal partners and external suppliers to resolve issues promptly
Assign appropriate account coding and enter payable transactions into the company’s financial systems with a high degree of accuracy
Support employee expense reimbursement processing through Concur, including review of submissions for adherence to travel and expense guidelines
Assist with company credit card expense activity by validating charges and confirming compliance with purchasing standards
Communicate with vendors to answer payment questions, address account concerns, and help maintain positive business relationships
Partner closely with purchasing and other departments to clear exceptions, reconcile documentation, and keep payment workflows on schedule
Provide backup support for payment processing activities, including check runs and other disbursement tasks as needed
Follow company, safety, food safety, and quality procedures at all times, and escalate any concerns to department leadership promptly

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a construction-focused...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable or similar accounting support work
Proficiency with accounting software and financial systems, including tools such as Great Plains, IBM AS/400, or JD Edwards EnterpriseOne
Strong Microsoft Excel skills for tracking, reviewing, and organizing financial information
Ability to process high-volume data accurately, including invoice entry, payment review, and discrepancy resolution
Knowledge of standard accounts payable functions, supplier maintenance, and check processing procedures
Strong communication skills with the ability to assist internal stakeholders and external vendors professionally
Good organizational skills and the ability to manage deadlines in a detail-oriented, team-based environment

Job Responsibility

Handle day-to-day invoice and payment activities to help ensure obligations are processed correctly and within required timeframes
Respond to inquiries from employees, vendors, and other business partners, providing clear and detail-focused accounts payable support
Identify payment or supplier-related issues and escalate more complex concerns to AP leadership when additional review is needed
Maintain supplier records in the financial system, including setting up new vendors and updating existing account information
Deliver guidance on accounts payable procedures to operational and corporate teams to encourage consistent process compliance
Use reporting and performance data to improve training efforts and strengthen the overall customer service experience
Perform data entry and document review with a high level of accuracy to minimize discrepancies and support reliable financial records
Assist with check processing and related payment documentation while following established internal controls and accounting practices

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Tigard, Oreg...

Location

United States , Tigard

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2-3 years of experience in a mid- to high-volume accounts payable environment
2-3 years of hands-on experience using an ERP or MRP system such as E2, Oracle, or a comparable platform
2-3 years of experience working with QuickBooks, either Online or Desktop
Working knowledge of invoice coding, accounts payable workflows, and payment processing methods
Experience with three-way matching, check runs, and ACH transactions
Familiarity with positive pay and a general understanding of tax-related accounting tasks
Solid Excel skills with the ability to manage reconciliations and supporting schedules accurately

Job Responsibility

Process a steady volume of vendor invoices each week, including both purchase order and non-purchase order transactions
Review invoice details for proper coding, approvals, and supporting documentation before entry and payment
Perform three-way matching when required to confirm alignment between invoices, receipts, and purchase orders
Assist with scheduled payment activity, including check runs and ACH-related accounts payable support
Handle additional accounting assignments such as quarterly tax-related filings and required financial reporting support
Reconcile company credit card activity for multiple cardholders as well as fuel card transactions to ensure accuracy
Prepare payment postings with appropriate backup documentation and maintain organized records for audit readiness
Support year-end and compliance-related tasks, including 1099 preparation and unclaimed property reporting
Communicate with vendors to secure eligible trade discounts and help maximize available cost savings

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing organization...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience handling full-cycle accounts payable responsibilities in an accounting or finance setting
Strong understanding of invoice coding, account coding, and payment processing best practices
Experience working with electronic payments, including ACH, EFT, and check runs
Ability to communicate clearly with vendors and colleagues while addressing questions and resolving issues
Comfortable working independently, staying organized, and managing priorities without close supervision
Familiarity with accounting systems such as Microsoft Dynamics Business Central
exposure to AvidXchange is a plus
Working knowledge of Excel, including the ability to use functions such as VLOOKUPs and pivot tables
High attention to detail and accuracy when entering invoices, reconciling information, and maintaining records

Job Responsibility

Process a steady volume of invoices each week, ensuring timely and accurate entry, coding, and documentation
Manage day-to-day payment activity, including ACH transactions, EFTs, and occasional check processing, while maintaining complete ledger records
Review invoices and supporting materials for accuracy, proper approvals, and alignment with vendor agreements before payment is released
Respond to vendor and internal inquiries related to invoice status, payment timing, and account discrepancies in a clear and courteous manner
Investigate and resolve billing differences by coordinating with vendors and internal team members to clarify contract terms and payment details
Maintain organized accounts payable records and support the integrity of financial data within the accounting system
Assist with accounts payable workflow improvements as new tools such as AvidXchange are introduced into the process
Partner with the controller, accounting staff, and other finance team members to support core AP operations and meet deadlines

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs

New

Accounts Payable Specialist

Location

United States , Chicago

Salary:

70000.00 - 72000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's required
Finance/Accounting/Business preferred
Accounts Payable certification a plus
1-4 years Accounts Payable experience
Proficiency in Excel
SAP knowledge preferred
Travel and Entertainment expense review experience a plus

Job Responsibility

Process accounts payable invoices (PO & NON-PO) in accordance with policies, procedures, and SOX compliance
Investigate and resolve problems associated with the processing of invoices
Identify and prioritize processing of invoices earning vendor discounts
Perform daily reconciliation of freight and contract shop invoices imported into AP’s system from different ERP systems
Process invoices from the error log created by AP’s scanning software
Perform vendor statement reconciliations
Perform periodic analysis of duplicate, open, and unpaid invoices
Process and complete all scheduled payment runs
Coordinate payment activities with Treasury, according to the prescribed process, including resolving payment issues
Analyze the payment proposal to ensure electronic methods are maximized

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
bonus

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily payment opera...

Location

United States , Newark

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of accounts payable experience, preferably in a multi-location or high-growth environment
Hands-on proficiency with Bill.com and QuickBooks in a high-volume processing setting
Experience handling invoice coding, ACH payments, and check run activities with strong attention to detail
Background managing recurring payments such as rent and utilities, along with refund processing
Solid understanding of account coding and accounts payable reconciliation practices
Strong organizational, analytical, and problem-solving skills with the ability to manage shifting priorities independently
Associate degree in Accounting, Finance, or a related field is preferred

Job Responsibility

Manage a high volume of invoice entry and payment processing with accuracy using Bill.com and QuickBooks
Oversee recurring disbursements such as rent, utilities, and related operating expenses for multiple sites, ensuring payments are completed on schedule
Prepare and process patient refund transactions while maintaining complete supporting records and documentation
Assign expenses to the correct accounts, departments, and locations to support accurate multi-site financial reporting
Create, update, and monitor vendor profiles across entities to maintain organized and reliable payables data
Reconcile accounts payable activity and assist with month-end closing tasks to support timely financial reporting
Work with leadership to strengthen accounts payable procedures, document workflows, and improve department efficiency as operations expand
Respond to payment, invoice, and vendor questions from internal teams and external contacts in a timely and thorough manner
Contribute to additional accounting and operational projects as business needs evolve

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Location

United States , Valencia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable or a closely related accounting support role
Solid understanding of invoice review, account coding, and accurate data entry practices
Hands-on experience processing ACH payments, check runs, and routine vendor disbursements
Proficiency with Sage Intacct or comparable accounting systems used in payables environments
Strong problem-solving ability with experience identifying and correcting payment or reconciliation discrepancies
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines
Effective written and verbal communication skills for working with vendors and cross-functional internal teams
Knowledge of financial procedures, internal controls, and compliance expectations related to accounts payable.

Job Responsibility

Review incoming invoices, confirm supporting details, and assign accurate general ledger coding before processing.
Execute vendor payments through ACH, check runs, and other approved disbursement methods while meeting established deadlines.
Keep supplier account information up to date and respond promptly to questions related to payment status or account activity.
Reconcile payables records on a regular basis, investigate variances, and resolve outstanding issues efficiently.
Use Sage Intacct to enter, monitor, and maintain accounts payable transactions and related financial documentation.
Partner with internal departments to obtain approvals, clarify charge allocations, and ensure invoices are recorded correctly.
Prepare recurring reports that summarize payment activity, open balances, and other accounts payable metrics.
Follow internal financial controls and company guidelines to support compliance across all payment processing activities.
Recommend and support improvements that enhance efficiency, accuracy, and consistency within the accounts payable function.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
access to top jobs
competitive compensation

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Accounts Payable Specialist

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