Accounts Payable Specialist Job at Robert Half (Exton)

New

Accounts Payable Specialist

Location

United States , Harvey

Salary:

25.00 - 26.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable, including high-volume transaction processing
Hands-on background in construction accounting, with familiarity in contractor payment processes preferred
Experience preparing lien waivers and related supporting documents for project-based payouts
Working knowledge of union reporting requirements and associated documentation
Strong understanding of accounts payable practices and common banking procedures
Bachelor’s degree in Business, Accounting, or a related field
Effective communication skills, sound judgment, and the ability to stay organized in a fast-paced environment

Job Responsibility

Manage the full accounts payable cycle for a large volume of transactions, from invoice review through payment processing
Prepare and track partial and final lien waiver documentation to support construction-related disbursements
Record and process accounts payable transactions promptly to help ensure accurate and timely payments
Maintain orderly financial files and supporting documentation for invoices, approvals, and payment activity
Support efficient office and accounting operations by handling assigned administrative and financial tasks effectively
Review reporting methods and payment collection workflows to identify opportunities for better accuracy and control
Apply practical knowledge of standard banking procedures when coordinating payments and related account activity
Compile and submit union-related reports with close attention to deadlines and reporting accuracy

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice ...

Location

United States , East Hartford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable is required
Hands-on ability to code invoices accurately and process accounts payable transactions with strong attention to detail
Experience supporting payment activities such as ACH transactions and check runs
Familiarity with maintaining vendor records and collecting tax documentation, including W-9 forms
Ability to reconcile vendor statements and resolve payment discrepancies in a timely manner
Comfortable working on-site in East Hartford, Connecticut
Proficiency with accounting or payables software
experience with dealer-focused systems is a plus
Strong organizational skills and the ability to manage multiple priorities while meeting deadlines

Job Responsibility

Establish and maintain vendor profiles, including collecting required W-9 documentation and keeping records current throughout the year
Review incoming invoices for accuracy and confirm they are supported by appropriate contracts, purchase orders, or authorized approvals before processing
Enter and post accounts payable transactions on a daily basis while maintaining accurate coding and recordkeeping
Reconcile vendor statements each month and investigate discrepancies to ensure balances are correct
Prepare payment batches, including checks and electronic payments, secure required approvals, and coordinate timely distribution
Organize and retain invoices, statements, and payment documentation in accordance with internal filing procedures
Examine quarterly 1099 reporting details to identify missing or incomplete vendor information
Assist with year-end 1099 preparation to support accurate tax reporting and compliance
Use accounts payable systems and related tools to manage invoice coding, ACH activity, and check run processing efficiently

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in our company 401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a high-volume invoi...

Location

United States , Oak Brook

Salary:

25.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated full-cycle accounts payable experience, including invoice coding, reconciliations, and payment support
Hands-on experience with three-way matching in a high-volume processing environment
Strong data entry skills with excellent attention to detail and a high level of accuracy
Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUP, as well as Microsoft Word and Outlook
Ability to research discrepancies, solve problems independently, and work effectively with limited supervision
Familiarity with ACH processing and general accounts payable controls
Clear verbal and written communication skills, with the ability to work effectively across different levels of the organization
Experience maintaining vendor master records and supporting audit-related accounts payable tasks

Job Responsibility

Process a high volume of invoices each day, prioritizing speed and accuracy to reduce an expanding backlog
Perform three-way matching by comparing purchase orders, receipts, and invoices before releasing items for payment
Investigate billing discrepancies, missing support, and unmatched transactions to ensure issues are resolved promptly
Enter and code invoice data accurately within the accounts payable system while maintaining organized records
Create and update vendor master information, ensuring supplier data remains complete, consistent, and reliable
Reconcile supplier statements and follow up on outstanding items to keep account balances current
Support accrual-related accounts payable activities and assist with documentation needed for audit review
Help stabilize daily processing following a software change by maintaining consistent procedures and identifying payment exceptions
Communicate with managers, vendors, and internal teams to clarify invoice details and resolve payment-related questions

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) or deferred compensation plan
Paid time off for vacation, personal needs, and sick time
Paid holidays

Fulltime

New

Accounts Payable Specialist

As an Accounts Payable Specialist (part-time; temporary), you will work closely ...

Location

United States , Mt Sterling

Salary:

16.53 - 23.55 USD / Hour

Dot Foods

Expiration Date

Until further notice

Requirements

High School Diploma or General Equivalency Degree
Prior Accounts Payable Experience
Experience using ten-key, Microsoft Excel, and Microsoft Outlook
Strong organization and prioritization skills
Professional written and verbal communication skills
Ability to work independently and on a team

Job Responsibility

Engage with all internal departments (Admin, Operations, Transportation, and Sales), as well as external vendors/partners
Manage worklists, queues, and inboxes to ensure timely and accurate processing of invoices
Process invoices in accordance with the pay-as-received and tolerance policies
Research general AP inquiries from Dot manufacturer partners and assist in the resolution of supplier rebills
Follow and apply standard work and work instructions
Apply lean thinking and tools to identify and eliminate waste in all areas of the position

What we offer

Competitive compensation package
Significant advancement opportunities

Parttime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a manufacturing organi...

Location

United States , Saint Cloud

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in accounts payable, invoice processing, or a closely related accounting support role
Working knowledge of bookkeeping fundamentals and standard accounting practices
Experience coding invoices, managing check runs, and handling high-volume payables transactions
Proficiency with 10-key data entry and spreadsheet applications
Strong analytical and problem-solving skills for resolving invoice and document discrepancies
High level of accuracy, organization, and attention to detail in financial data handling

Job Responsibility

Process incoming invoices and related payment documents accurately within the accounting system
Review purchase orders, receiving documentation, and invoices to identify mismatches and resolve exceptions before payment
Support vendors by responding to payment and account inquiries in a timely and attentive manner
Organize weekly payment activity by preparing approved invoices for scheduled disbursement
Contribute to month-end close tasks by assisting with account analysis and other assigned accounting support work
Maintain electronic and physical records by scanning, filing, and retaining reports according to company standards
Meet attendance expectations and remain dependable in support of daily departmental operations
Follow workplace safety and equipment requirements, including the use of required company-provided gear
Work additional hours when needed to meet processing deadlines and business demands

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

New

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing and maintaining ac...

Location

United States , Captiva

Salary:

Not provided

South Seas

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
Associate's degree in Accounting, Finance, Business Administration, or related field preferred
2+ years of Accounts Payable, Accounting, or Bookkeeping experience preferred
Hospitality, resort, hotel, or property management accounting experience is a plus
Experience with ERP or accounting software systems preferred
Experience with DooAP and Craftable a plus
Strong understanding of accounts payable processes and accounting principles
Proficiency in Microsoft Excel and Microsoft Office Suite
Excellent attention to detail and accuracy
Strong organizational and time-management skills

Job Responsibility

Review, verify, and process vendor invoices for accuracy, coding, approvals, and supporting documentation
Match invoices with purchase orders and receiving documentation
Enter invoices into the accounting system accurately and timely
Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods
Ensure all payments are made according to agreed-upon terms and company policies
Establish and maintain vendor records, including W-9 forms and payment information
Respond to vendor inquiries regarding payment status, discrepancies, and account balances
Reconcile vendor statements and resolve outstanding issues promptly
Maintain positive relationships with suppliers and service providers
Reconcile accounts payable transactions and vendor accounts

What we offer

Medical, Dental, Vision Plans
Paid Life Insurance
Short- and Long-Term Disability
Paid Time Off & Holidays
401(k) with 100% match up to 4 %
Commuter and Company-paid Toll Programs
Complimentary Shift Meal

Fulltime

New

Accounts Payable Specialist

Our client is seeking an experienced Accounts Payable Specialist to join their N...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of hands-on accounts payable experience, including work supporting multiple companies, entities, or state operations
Demonstrated ability to manage high-volume invoice processing in a fast-paced environment with strong attention to detail and accuracy
Experience using ERP and accounting platforms, with familiarity in Microsoft Dynamics 365 preferred
Working knowledge of Concur or similar expense management systems
experience handling corporate credit card expense activity is highly valued
Intermediate Microsoft Excel skills, including the ability to organize data, reconcile information, and support reporting tasks
Understanding of account coding, accrual-based accounting, vendor maintenance, and accounts payable reconciliation practices
Experience with 1099 processing and vendor tax documentation requirements
Strong communication and problem-solving skills, with the ability to resolve discrepancies and interact professionally with vendors and internal teams

Job Responsibility

Examine incoming invoices and payment requests to confirm accuracy, supporting documentation, and proper authorization before processing
Assign correct general ledger coding, enter payable details into the accounting system, and maintain timely upload of invoice records
Review employee and corporate card expense submissions, ensuring policy compliance and accurate reimbursement or payment handling across multiple companies
Coordinate recurring payment cycles, including weekly check runs and other disbursement methods such as ACH, while meeting established deadlines
Reconcile accounts payable activity, track open items, and follow up on outstanding balances to keep vendor payments current
Investigate billing inconsistencies, resolve exceptions with vendors or internal teams, and clear invoice-related issues efficiently
Maintain organized and accurate vendor master data, including tax documentation and records needed for 1099 reporting
Support month-end close activities by preparing AP-related reconciliations, accrual information, and other reporting as needed
Contribute to accounts payable operations across a multi-entity, multi-location environment with significant monthly invoice and corporate card volume, including work within D365 and Concur-related processes
Provide responsive service to vendor inquiries and assist with additional accounting or administrative assignments as business needs evolve

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy accounting t...

Location

United States , Lodi

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable or closely related accounting support work
Hands-on ability to code invoices, manage account coding, and process payables accurately in a fast-paced setting
Experience handling ACH payments, check runs, and other routine disbursement activities
Strong background in reconciliations, including credit card statement review and discrepancy resolution
Proficiency with Microsoft Excel and Microsoft 365 for reporting, tracking, and day-to-day financial tasks
High level of accuracy, organization, and attention to detail when working with large amounts of data
Ability to work independently, prioritize deadlines, and communicate effectively with internal stakeholders

Job Responsibility

Enter large volumes of financial information with precision to maintain accurate payable records and support timely processing
Review, code, and process invoices in accordance with established accounting procedures and payment timelines
Prepare and assist with ACH activity and check runs to ensure vendors are paid correctly and on schedule
Reconcile credit card activity and investigate transaction differences to keep accounts balanced and current
Partner with accounting staff on general ledger support, including account review and related documentation
Update and manage spreadsheets in Microsoft Excel and Microsoft 365 to track payment activity, reconciliations, and outstanding items
Respond to internal inquiries from departments by providing prompt, thorough support related to payable transactions
Assist with resolving account discrepancies and contribute to reducing processing backlogs across the accounting function

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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