Accounts Payable Specialist

• Manage the full accounts payable cycle, including invoice review, account coding, entry, approval follow-up, and timely payment processing
• Prepare and execute payment activities such as ACH transactions and check runs while maintaining complete and accurate records
• Support payroll administration by reviewing submitted information, assisting with processing steps, and helping ensure employees are paid correctly and on schedule
• Work within QuickBooks Desktop and QuickBooks Online to maintain vendor records, post transactions, reconcile payment details, and monitor outstanding obligations
• Coordinate accounts payable activity for multiple business entities, ensuring expenses are assigned correctly and processed in alignment with company procedures
• Use Excel to organize financial data, track payment activity, and produce clear information for leadership review
• Identify opportunities to improve workflows, strengthen controls, and introduce practical automation within accounts payable and related accounting processes
• Communicate with internal managers and external vendors to resolve invoice discrepancies, answer payment questions, and keep transactions moving efficiently

• Demonstrated experience in accounts payable, including invoice coding, payment processing, and vendor coordination
• Working knowledge of ACH payments, check runs, and standard accounts payable controls
• Hands-on experience with QuickBooks, including familiarity with both QuickBooks Desktop and QuickBooks Online
• Strong Excel skills with the ability to organize, review, and manage financial information accurately
• Ability to work across multiple entities and handle shifting priorities with careful attention to detail
• Clear communication skills and a detail-oriented approach when partnering with managers, vendors, and accounting leadership
• Must be legally authorized to work in the United States

Experience with Paycor

• Medical
• Vision
• Dental
• Life and disability insurance
• 401(k) plan
• Free online training