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Accounts Payable Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Fairfax

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Category:
Finance

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

This role manages the company’s accounts payable function, supporting accurate financial records, effective cash flow, and adherence to internal controls. Key responsibilities include processing outgoing payments, conducting reconciliations for sales, expenses, and designated general ledger accounts.

Job Responsibility:

  • Review and confirm incoming vendor invoices against purchase orders and receiving documents
  • Enter and post vendor invoice batches into the ERP system for Controller approval
  • Identify and classify capital expenditures, R& D, and items requiring auditor attention
  • Maintain vendor records, addressing items such as debit memos, pricing variances, and special payment terms
  • Reconcile vendor account statements regularly
  • Process employee expense reports, handling GL coding, reimbursements, and advances
  • Provide backup support for AP processing related to freight invoices (incoming and outgoing)
  • Organize physical and digital invoice files, ensuring timely annual archiving and rotation
  • Prepare internal invoice packets for distribution to the Florida office
  • Partner with Purchasing, Receiving, Operations, and request initiators to resolve discrepancies on supplier invoices
  • Communicate unique payment requirements to the CFO during weekly check runs
  • Respond to accounting and financial questions by analyzing and interpreting relevant data
  • Coordinate with Operations to facilitate timely data sharing and interdepartmental communication
  • Serve as a backup for the Sales Invoicing Specialist role as needed
  • Uphold confidentiality of company financial information
  • Support compliance with all applicable ISO standards
  • Apply practical knowledge of firearms safety
  • Use assigned personal protective equipment (PPE) and maintain a clean, organized work area
  • Promptly report any safety or maintenance concerns
  • Actively participate in 5S workplace improvement initiatives
  • Demonstrate professionalism, respect, and effective communication in all interactions
  • Perform other tasks as assigned to meet the needs of the department and the organization

Requirements:

  • Bachelor’s degree in accounting, business, or a minimum of 5 years’ relevant accounting experience in a general ledger environment
  • Advanced proficiency in Microsoft Excel and ERP/accounting software
  • Proven ability to work collaboratively as part of a team
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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