Accounts Payable Specialist Job at Robert Half (Ocoee)

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing biotechnolog...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable, including responsibility for high-volume invoice processing
Proven hands-on experience using NetSuite for invoice management and accounts payable operations
Prior background in biotechnology, pharmaceutical, or life sciences environments is required
Strong knowledge of purchase order and non-purchase order invoice workflows, including coding and policy compliance
Experience with payment methods such as ACH and check runs within an accounts payable function
Solid communication skills with the ability to manage vendor relationships and work effectively with internal teams
Intermediate to advanced Excel skills for reconciliation, tracking, and data review
Experience with Concur Expense is preferred

Job Responsibility

Manage daily invoice entry and validation in NetSuite while maintaining accuracy across a high-volume workload
Oversee shared accounts payable inboxes and provide timely, clear responses to questions from vendors and employees
Investigate billing variances, payment concerns, and unmatched items to ensure issues are resolved efficiently
Coordinate with department contacts and business leaders to secure purchase order approvals and confirm budget availability before processing payments
Handle both purchase order and non-purchase order invoices in alignment with established company guidelines
Identify duplicate billing activity, review exception reports, and take corrective action to prevent improper payment
Maintain complete supporting documentation for each transaction to meet recordkeeping and audit requirements
Work closely with internal stakeholders to clear invoice holds and address payment delays that may affect vendor satisfaction
Contribute to month-end close by supporting accounts payable reconciliations and related reporting activities
Keep vendor and invoice records current within NetSuite and assist with expense-related processing where applicable, including Concur support when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation
personal needs
sick time
paid holidays
Choice Time Off (CTO)

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a high-volume finance ...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable within financial services or another high-volume corporate finance environment is preferred
Recent accounting graduates with strong technical ability, attention to detail, and a willingness to learn are also encouraged to apply
Hands-on knowledge of invoice processing, account coding, and payment workflows
Familiarity with ACH transactions and check run support
Ability to manage large workloads efficiently while meeting deadlines in a fast-paced setting
Strong problem-solving and communication skills for working through payment and invoice discrepancies with internal stakeholders
High level of accuracy, organization, and commitment to compliance in transaction processing

Job Responsibility

Manage a heavy flow of invoices and payment submissions, ensuring each item is reviewed and entered accurately for processing
Handle expense-related accounts payable activities for both management company and fund operations in accordance with established procedures
Verify account coding, payment details, and supporting documentation to maintain compliance and reduce processing errors
Work closely with internal teams to investigate and resolve invoice issues, payment exceptions, and outstanding discrepancies
Contribute to reducing aged backlog items while supporting daily accounts payable operations and service levels
Assist with ACH payments, check runs, and other disbursement activities to help ensure funds are released on schedule
Maintain organized records of transactions and support audit-ready documentation for accounts payable workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation
personal needs
sick time
paid holidays

Accounts Payable Specialist

As Shopify continues its global expansion and transaction volume grows, we're on...

Location

Canada

Salary:

Not provided

Shopify

Expiration Date

Until further notice

Requirements

Diploma in Accounting
3+ years of experience in accounts payable or a related finance role
Solid understanding of accounting concepts, including accruals and month-end processes
Ability to work independently with a focus on accuracy and speed
Stellar attention to detail and task prioritization in a fast-paced environment
Strong communication and interpersonal skills for effective collaboration
Willingness to go the extra mile to prevent errors
Familiarity with global payment rails and tax regulations (e.g., 1099 filing, VAT, HST)

Job Responsibility

Process accounts payable invoices with precision, ensuring details like amounts, GL allocations, currency, and subsidiary information are spot-on
Verify that all transactions align with the company’s delegation of authority and are properly supported
Manage daily payment proposals across various entities, bank accounts, and currencies
Dive into ad-hoc projects with Controllership, Tax, and FP&A teams
Aid in internal and external audits by pulling samples and addressing inquiries
Collaborate seamlessly with cross-functional teams like Treasury and Procurement
Address vendor and employee inquiries with speed and clarity
Prepare and analyze AP statistics and key performance indicators (KPIs)

Fulltime

Accounts Payable Specialist

We are seeking a detail-oriented and proactive Accounts Payable Specialist to jo...

Location

Argentina , Buenos Aires

Salary:

Not provided

DevRev

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or a related field
2+ years of experience in accounts payable or a similar role, preferably in a SaaS or technology company
Proficiency in accounting software and Microsoft Excel
Strong analytical skills and attention to detail
Ability to work independently and prioritize tasks effectively in a fast-paced environment.

Job Responsibility

Process and verify invoices, expense reports, and payment requests in a timely and accurate manner
Review purchase orders, contracts, and agreements to ensure compliance with company policies and procedures
Reconcile vendor statements and resolve any discrepancies or issues promptly
Communicate effectively with vendors and internal stakeholders to address payment inquiries and resolve payment-related issues
Maintain accurate records of accounts payable transactions and update accounting databases and systems as needed
Assist in month-end and year-end closing processes, including preparing accruals and reconciliations
Perform corporate credit card reconciliations and follow up on missing receipts or incorrect expense coding
Assist with vendor onboarding and maintenance, including collecting tax forms, banking details, and ensuring compliance with internal policies
Monitor invoice approval workflows and follow up with stakeholders to ensure timely approvals and avoid payment delays
Collaborate with cross-functional teams, including procurement and finance, to streamline accounts payable processes and improve efficiency

Fulltime

Accounts Payable Specialist

Location

United States

Salary:

Not provided

KSAT 12

Expiration Date

Until further notice

Requirements

5+ years in accounts payable or a similar role
Proficiency in Microsoft Excel, Outlook, and Word
Familiarity with Oracle is highly desirable
Strong communication skills, both written and verbal
Exceptional organizational and problem-solving abilities
High attention to detail and ability to meet deadlines
Capacity to work independently with minimal supervision

Job Responsibility

Vendor Management: Create and maintain vendor files, including foreign vendors
Invoice Processing: Assemble, review, verify, code, and submit invoices for approval. Resolve discrepancies and issues promptly
Purchase Card Management: Ensure charges are properly approved, coded, and supported by receipts
Credit Card Assistance: Support credit card processing and reconciliation
Communication: Address payables discrepancies with Finance Directors and Department Heads
General Ledger Transactions: Post transactions and assist with month-end close accruals
Expense Analysis: Analyze expenses to identify cost-saving opportunities across the group
Audit Support: Prepare supporting documentation for audits and maintain accurate historical records
Process Improvements: Review and enhance standard operating procedures, integrations, and workflows for greater efficiency
Special Projects: Contribute to key initiatives as assigned by leadership

Parttime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a high-volume finan...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline
At least 3+ years of experience in accounts payable or a broader accounting function
Demonstrated knowledge of invoice review, account coding, three-way matching, and journal entry preparation
Experience using enterprise accounting platforms such as SAP, Oracle, NetSuite, or similar financial systems
Strong Microsoft Excel skills, including the ability to work with VLOOKUPs and Pivot Tables
High level of accuracy, organization, and attention to detail in financial transaction processing
Effective communication skills with the ability to resolve issues and work collaboratively across teams

Job Responsibility

Manage the full cycle of vendor invoice processing, ensuring payments are reviewed, approved, and entered accurately
Compare purchase orders, receiving records, and invoices to confirm transactions are complete and properly supported before payment
Assign correct general ledger accounts and cost centers to invoices to maintain accurate financial reporting
Prepare and record accounts payable-related journal entries in accordance with established accounting practices
Reconcile vendor statements, investigate outstanding items, and resolve billing or payment discrepancies promptly
Maintain organized accounts payable files and supporting documentation for audit readiness and internal recordkeeping
Execute scheduled payment runs, including ACH and check processing, on a weekly and monthly basis
Contribute to month-end and year-end close activities by providing reports, reconciliations, and other accounts payable support
Partner with vendors and internal departments to address payment questions, documentation issues, and account concerns

What we offer

medical, vision, dental, life and disability insurance
enrollment in company 401(k) plan
free online training

Accounts Payable Specialist

We're seeking a detail-oriented Accounts Payable Specialist to join our team in ...

Location

United States , Ontario

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of recent accounts payable experience
Strong experience with full-cycle AP and 3-way matching in preferred
Proficiency in Microsoft Excel, including intermediate to advanced functions
Experience with ERP systems and accounting software platforms
Strong attention to detail, organizational skills, and ability to meet deadlines in a fast-paced environment
Effective written and verbal communication skills
Experience in various industries is preferred, offering adaptability to different business environments and AP processes

Job Responsibility

Manage accounts payable functions from invoice receipt through payment processing and reconciliation
Review, code, and process a high volume of vendor invoices accurately and efficiently
Perform 3-way matching of purchase orders, invoices, and receiving documents to ensure proper authorization and accuracy
Resolve invoice discrepancies by working closely with vendors, purchasing teams, and internal departments
Prepare and process weekly check runs, ACH payments, and wire transfers
Maintain vendor files, including W-9s and payment terms, and assist with vendor setup and updates
Reconcile vendor statements and investigate outstanding balances or payment issues
Assist with month-end close activities, including AP accruals and account reconciliations
Utilize Excel for reporting, account analysis, reconciliations, and data management, including formulas, pivot tables, and VLOOKUPs
Support audits and ensure adherence to company policies and accounting procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Accounts Payable Specialist

A well-established manufacturing company in Vista is seeking an Accounts Payable...

Location

United States , Vista

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience required
Manufacturing or inventory-based accounting experience preferred
Experience with ERP systems such as SAP, NetSuite, or Sage preferred
Strong attention to detail and organizational skills
Proficiency in Microsoft Excel required

Job Responsibility

Process and code vendor invoices accurately and timely
Match invoices to purchase orders and receiving documentation
Prepare weekly check runs, ACH payments, and wire transfers
Reconcile vendor statements and resolve invoice discrepancies
Maintain vendor records and payment documentation
Assist with month-end AP close activities
Respond to vendor inquiries regarding payments and account status
Coordinate with purchasing and operations teams regarding invoice approvals
Assist with year-end 1099 preparation and reporting
Support accounting projects and process improvement initiatives

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

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