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We are looking for an Accounts Payable Specialist to join a team on a contract-to-permanent basis. This position is ideal for someone who thrives in a fast-paced accounting environment and can manage a large volume of invoices with accuracy and consistency. The role focuses on full-cycle accounts payable work, including invoice review, coding, reconciliation, and timely follow-up to help reduce the outstanding backlog. Success in this position requires strong communication skills, sound judgment, and the ability to work independently while meeting deadlines.
Job Responsibility
Process a high volume of vendor invoices each month, ensuring entries are accurate, properly coded, and completed within established timelines
Review invoice details against purchasing and receiving records to confirm completeness and resolve discrepancies before payment
Investigate outstanding or missing invoices by coordinating with vendors and internal teams to obtain the required documentation
Perform full-cycle accounts payable activities, including data entry, batching, coding, and payment preparation
Reconcile invoice records and vendor statements to identify differences, correct errors, and maintain accurate financial data
Support payment operations such as ACH transactions and check runs in accordance with company procedures
Use Sage 300 and Excel tools, including formulas, pivot tables, and VLOOKUP, to organize data and improve processing efficiency
Communicate clearly with cross-functional partners to address invoice issues, track open items, and help reduce the current processing backlog
Requirements
Proven experience in full-cycle accounts payable within a high-volume processing environment
Ability to code invoices accurately and manage batch processing with strong attention to detail
Experience researching discrepancies and resolving invoice issues independently with minimal supervision
Proficiency in Sage 300 and Microsoft Excel, including formulas, pivot tables, and VLOOKUP
Familiarity with payment methods such as ACH and check runs
Strong communication skills with the ability to follow up effectively with vendors and internal stakeholders
Demonstrated reliability, organization, and the ability to manage priorities in a deadline-driven setting