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Accounts Payable Specialist

United States, Corona Employment contract, Contract work · Job Posted May 20, 2026
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Job Description

We are looking for an Accounts Payable Specialist to join a team on a contract-to-permanent basis. This position is ideal for someone who thrives in a fast-paced accounting environment and can manage a large volume of invoices with accuracy and consistency. The role focuses on full-cycle accounts payable work, including invoice review, coding, reconciliation, and timely follow-up to help reduce the outstanding backlog. Success in this position requires strong communication skills, sound judgment, and the ability to work independently while meeting deadlines.

Job Responsibility

  • Process a high volume of vendor invoices each month, ensuring entries are accurate, properly coded, and completed within established timelines
  • Review invoice details against purchasing and receiving records to confirm completeness and resolve discrepancies before payment
  • Investigate outstanding or missing invoices by coordinating with vendors and internal teams to obtain the required documentation
  • Perform full-cycle accounts payable activities, including data entry, batching, coding, and payment preparation
  • Reconcile invoice records and vendor statements to identify differences, correct errors, and maintain accurate financial data
  • Support payment operations such as ACH transactions and check runs in accordance with company procedures
  • Use Sage 300 and Excel tools, including formulas, pivot tables, and VLOOKUP, to organize data and improve processing efficiency
  • Communicate clearly with cross-functional partners to address invoice issues, track open items, and help reduce the current processing backlog

Requirements

  • Proven experience in full-cycle accounts payable within a high-volume processing environment
  • Ability to code invoices accurately and manage batch processing with strong attention to detail
  • Experience researching discrepancies and resolving invoice issues independently with minimal supervision
  • Proficiency in Sage 300 and Microsoft Excel, including formulas, pivot tables, and VLOOKUP
  • Familiarity with payment methods such as ACH and check runs
  • Strong communication skills with the ability to follow up effectively with vendors and internal stakeholders
  • Demonstrated reliability, organization, and the ability to manage priorities in a deadline-driven setting

What we offer

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan

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