Accounts Payable Specialist Job at Robert Half (Corona)

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a Financial Service...

Location

United States , Amelia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable within a detail-oriented business environment
Working knowledge of invoice coding, account coding, and payment processing procedures
Familiarity with ACH transactions, check runs, and related disbursement activities
Ability to process invoices accurately across multiple payment types and submission methods
Strong analytical and research skills with the ability to investigate issues and prepare ad hoc reporting
Clear communication skills for supporting internal business partners and resolving payment-related questions
Detail-oriented approach with a solid understanding of compliance, internal controls, and documentation standards

Job Responsibility

Manage vendor setup activities, including onboarding, updates to supplier records, and approval coordination to maintain accurate payment data
Process a high volume of accounts payable transactions, including standard vendor invoices, electronic payments, intercompany items, and expense-related submissions received through approved request channels
Respond to questions from internal stakeholders and business partners by researching payment status, resolving discrepancies, and providing timely support
Produce special reports, analytical summaries, and research findings to support financial review and operational decision-making
Contribute expertise to ongoing process enhancement efforts by identifying opportunities to strengthen efficiency, accuracy, and consistency across accounts payable activities
Examine payable check output before release to confirm completeness, accuracy, and alignment with supporting documentation
Assist with required government-related reporting and filings connected to accounts payable operations and regulatory obligations
Maintain adherence to internal controls by documenting accounting guidance, supporting process narratives, and monitoring end-to-end compliance across payables procedures
Expand working knowledge of accounting practices and industry-specific requirements through training, hands-on experience, and ongoing development opportunities

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a financial services o...

Location

United States , Raleigh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable with a strong understanding of invoice handling, payment processing, and vendor support
Ability to code expenses accurately and apply accounting principles within a structured financial environment
Proficiency with accounting software systems, ERP platforms, and tools such as Concur
Familiarity with ACH payments, accrual accounting, and core accounting functions related to payables
Strong attention to detail with the ability to identify discrepancies and maintain accurate financial records
Working knowledge of audit support practices and internal control standards within a finance setting
Effective communication skills and the ability to collaborate with stakeholders across accounting and operations teams

Job Responsibility

Review invoices for accuracy, assign the appropriate general ledger coding, and prepare items for timely processing and payment
Manage day-to-day accounts payable activities, including voucher entry, payment scheduling, and resolution of invoice discrepancies
Process electronic payments and ACH transactions while ensuring approvals and supporting documentation are complete
Use accounting and ERP platforms, including Concur and related financial systems, to maintain organized and accurate payable records
Reconcile vendor statements, investigate outstanding items, and coordinate with internal teams to address billing or payment issues
Support month-end close activities by assisting with accruals, account reviews, and other accounts payable reporting needs
Maintain compliance with internal controls, audit requirements, and established financial procedures throughout the payment cycle
Assist with updates to accounts payable workflows or system-related processes as needed to improve efficiency and accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support high-volume invoice...

Location

United States , Haverhill

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience working in accounts payable within a fast-paced finance or accounting environment
Proven ability to code invoices and allocate charges accurately to the appropriate accounts
Familiarity with ACH processing and check payment cycles
Experience completing three-way matching for invoices, purchase orders, and receipts
Strong attention to detail with the ability to identify discrepancies and follow through on resolution
Comfortable using accounting or ERP systems and standard office software for daily transaction processing
Effective written and verbal communication skills to coordinate with vendors and internal stakeholders

Job Responsibility

Process vendor invoices accurately and promptly while reviewing documentation for completeness and compliance
Assign proper general ledger coding to invoices and expense items to support accurate financial reporting
Perform three-way matching by validating invoices against purchase orders and receiving records before payment approval
Prepare and execute ACH transactions and check runs in accordance with established payment schedules
Investigate invoice discrepancies, resolve payment issues, and communicate with internal teams or vendors as needed
Maintain organized accounts payable records and ensure supporting documents are properly filed for audit readiness
Monitor outstanding payables and help ensure all approved obligations are paid within required timelines

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts payable specialist

We are looking for an Accounts Payable Specialist to join a fast-moving organiza...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of accounts payable experience in a fast-paced, high-volume setting
Hands-on ability to code invoices and assign expenses to the appropriate accounts accurately
Experience processing ACH payments and supporting recurring or scheduled check runs
Strong working knowledge of Excel for tracking, reviewing, and organizing accounts payable data
Ability to manage approximately 100 invoices per day while meeting deadlines and maintaining quality
Comfortable interacting with vendors and internal stakeholders in a detail-focused and service-oriented manner

Job Responsibility

Review, code, and enter a high daily volume of invoices while maintaining strong accuracy and adherence to payment timelines
Communicate with vendors to resolve billing questions, clarify discrepancies, and ensure account information remains up to date
Process electronic payments and assist with check run activities in accordance with established procedures and deadlines
Support the accounting department with accounts payable reporting, reconciliations, and documentation needed for routine financial operations
Use Excel and accounting systems to organize payment data, track invoice status, and improve day-to-day workflow visibility
Contribute to payables activities related to business growth initiatives, including environments influenced by acquisitions or private equity ownership
Maintain complete and audit-ready records for invoices, approvals, vendor files, and payment transactions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

Location

United States , Brea

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of Accounts Payable experience
Experience working in NetSuite is highly preferred
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Excellent communication and problem-solving abilities
Proficiency with Microsoft Excel
Experience working in accounts payable with responsibility for invoice processing and payment support
Knowledge of core accounting principles and standard accounts payable workflows
Ability to code invoices accurately and manage high-volume data entry with strong attention to detail
Familiarity with check runs, vendor statement reconciliation, and three-way matching procedures

Job Responsibility

Process high-volume vendor invoices accurately and efficiently
Perform three-way matching of purchase orders, receipts, and invoices
Prepare and assist with weekly check runs and electronic payments
Reconcile vendor statements and resolve discrepancies promptly
Maintain vendor records, W-9s, and supporting documentation
Respond to vendor inquiries and build positive business relationships
Assist with month-end close activities related to accounts payable
Ensure compliance with company policies and internal controls

What we offer

Competitive compensation and benefits
medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

Prominent New York City organization is currently seeking an Accounts Payable Sp...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of accounts payable experience, preferably in a high-volume environment
Proven ability to code invoices accurately and process payments across varied expense categories and legal entities
Hands-on experience managing check runs, wires, EFTs, and manual payment methods
Familiarity with an ERP accounting software used for accounts payable processing
Bachelors Degree preferred
Must be legally authorized to work in the United States

Job Responsibility

Enter and code invoices each week, ensuring accuracy across multiple entities and expense types
Manage payment processing for credit card charges, vendor invoices, etc.
Prepare and distribute payments, wire transfers, manual checks, and recurring weekly or biweekly check runs
Communicate directly with vendors to resolve billing questions, confirm payment details, and maintain strong external relationships
Obtain and organize W-9 documentation and support compliance with required vendor records
Review prepaid expenses and maintain accurate tracking to support proper accounting treatment
Assist with month-end close activities by organizing payable records and contributing to reporting accuracy
Support budget reporting by compiling payment data and helping reconcile spending activity

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Atlanta, Geo...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in accounts payable or a closely related accounting support role
Working knowledge of invoice coding, payment processing, and vendor account maintenance
Experience performing 2-way and 3-way matching for invoice verification
Familiarity with ACH payments, check runs, and wire transfer processing
Ability to manage high-volume transactions while maintaining strong accuracy and organization
Proficiency in reconciling vendor statements and researching discrepancies independently
Strong written and verbal communication skills for interacting with vendors and internal stakeholders

Job Responsibility

Review and enter a large volume of vendor invoices, assigning the correct general ledger coding and confirming required approvals are in place
Verify invoice details against purchase orders and receiving documentation by completing both 2-way and 3-way matching procedures
Coordinate recurring payment cycles, including check processing, ACH transactions, and wire disbursements, to ensure vendors are paid on schedule
Reconcile vendor account statements, investigate differences, and resolve outstanding issues promptly and professionally
Maintain organized and accurate supplier files, including tax documentation, payment instructions, and agreed payment terms
Respond to vendor questions regarding invoices, payment timing, and account status while fostering positive business relationships
Contribute to month-end accounting activities by assisting with accruals, payable reconciliations, and other closing support tasks
Follow established financial policies and internal controls to help ensure compliant and accurate accounts payable operations
Provide requested records, backup documentation, and reporting support during audit and review activities

What we offer

medical, vision, dental, life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time and paid holidays
Choice Time Off (CTO) up to 13 days per year
up to 10 paid holidays per calendar year

Accounts Payable Specialist

We are seeking an Accounts Payable Specialist for a long-term contract opportuni...

Location

United States , Edgewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of hands-on accounts payable experience in a detail-oriented accounting environment
Associate degree with a focus in accounting preferred
equivalent practical experience may be considered in place of formal education
Solid understanding of accounting fundamentals, including invoice coding, journal entries, accruals, and month-end close support
Experience with accounts payable processes such as ACH transactions, check runs, payment approvals, and vendor file maintenance
Proficiency in Microsoft Excel and confidence using computerized accounting or financial systems for research and data entry
Strong analytical, organizational, and problem-solving skills with the ability to manage deadlines and work independently
Effective written and verbal communication skills for coordinating with vendors, internal departments, auditors, and management
Prior experience in a financial institution or financial services setting is preferred

Job Responsibility

Review vendor invoices and internal purchasing documentation, verify billing accuracy, resolve discrepancies, and assign appropriate general ledger accounts and cost centers prior to processing
Monitor payment deadlines, obtain required approvals, and process payments within established terms
Maintain vendor records in the accounts payable system, including updated profile information and required tax documentation
Organize and retain electronic payment files for completed invoices in a clear and audit-ready format
Record accounts payable transactions in the general ledger and prepare monthly accrual entries, including tracking changes and reversing entries in the following period
Verify that check requests and wire payments are properly authorized, supported, and processed accurately
Assist with vendor setup tasks, including credit applications, supply order postings, and requisition preparation for approval
Respond to audit-related inquiries, assist with year-end tax reporting, reconcile assigned accounts, and communicate delays affecting payment status
Provide backup support for other accounting functions, including reporting, reconciliations, cash tracking, and fixed asset record maintenance as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

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Accounts payable specialist

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