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Accounts Payable Specialist

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Robert Half

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Location:
United States , Chicago

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Category:
Finance

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Contract Type:
Not provided

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Salary:

70000.00 - 75000.00 USD / Year
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Job Description:

The desired candidate possesses strong analytical and problem-solving skills, is detail-oriented, well organized, and can manage competing priorities while meeting constant deadlines.

Job Responsibility:

  • Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments
  • Enter invoices into the accounts payable system (SAP Concur)
  • Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting
  • Assist with monitoring the accounts payable email inbox
  • Prepare batch ACH and check runs, as well as wire transfers
  • Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system
  • Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors
  • Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding
  • Communicate with vendors regarding payment status of invoices and other ad-hoc requests
  • Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy
  • Review, code, and reconcile monthly corporate credit card transactions
  • Assist with IRS 1099 compliance and reporting
  • Assist with monthly tasks, including balance sheet reconciliations, journal entries, and determining appropriate accruals
  • Assist with accounts receivable tasks, including depositing checks, posting receipts, and researching discrepancies
  • General accounting assistance: scanning, organizing, and filing accounting documentation, opening and sorting mail for the accounting team
  • Special projects or ad-hoc requests, as required

Requirements:

  • Bachelor’s degree in accounting or a related field with at least 2 years of relevant experience
  • Exceptional attention to detail and strong organizational skills
  • Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment
  • Proficiency in Microsoft Office, particularly Excel and Outlook
  • Familiarity with accounting software systems, including Concur and ADP
  • Strong communication skills, both written and verbal, to interact effectively with vendors and team members
  • Experience processing a high volume of vendor payments and handling related requests
  • Demonstrated ability to work independently and collaboratively, taking ownership of tasks and outcomes
What we offer:
  • medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
January 10, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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