CrawlJobs Logo

Accounts Payable Specialist

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Palo Alto

Category Icon
Category:
Finance

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Palo Alto, California. In this role, you will play a vital part in managing accounts payable functions while ensuring compliance with nonprofit accounting standards. This position requires accuracy, attention to detail, and the ability to meet deadlines in a dynamic work environment.

Job Responsibility:

  • Prepare and record journal entries related to accounts payable transactions, accruals, and adjustments
  • Review invoices and supporting documents to verify proper coding for funds, grants, departments, and programs
  • Perform monthly reconciliations of accounts payable-related general ledger accounts
  • Assist in month-end and year-end closing processes, including accruals and expense allocations
  • Ensure all accounts payable transactions adhere to nonprofit accounting principles and grant reporting standards
  • Maintain organized and accurate documentation for journal entries and accounts payable activities
  • Support audit preparation by compiling schedules and responding to auditor inquiries
  • Collaborate with the accounts payable team to address discrepancies and guarantee timely payment processing
  • Monitor vendor information and ensure accurate data entry within the accounting system
  • Contribute to financial reporting by ensuring proper recording of transactions in the general ledger

Requirements:

  • Minimum of 2 years of experience in accounting or bookkeeping, with a focus on accounts payable
  • Proven ability to prepare and post journal entries within a general ledger system
  • Familiarity with Sage Intacct is highly preferred
  • Experience working in a nonprofit organization or with fund accounting is advantageous
  • Strong knowledge of accounts payable processes, accruals, and reconciliations
  • Proficiency in Microsoft Excel, including pivot tables, lookups, and basic formulas
  • Exceptional attention to detail, organization, and accuracy
  • Ability to work efficiently under deadlines in a fast-paced accounting environment

Nice to have:

  • Familiarity with Sage Intacct
  • Experience working in a nonprofit organization or with fund accounting
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • free online training

Additional Information:

Job Posted:
March 13, 2026

Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Accounts Payable Specialist

Accounts Payable Specialist

Accounts payable specialists should have strong communication, problem-solving a...
Location
Location
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong communication, problem-solving, and organizational skills
  • ability to multitask and adjust to changing priorities
  • proficiency with Microsoft Office applications, particularly Excel
  • familiarity with additional software
  • three to five years of relevant experience
  • bachelor’s degree
Job Responsibility
Job Responsibility
  • Reviewing invoices for appropriate documentation and approval prior to processing
  • entering and uploading invoices into accounting software
  • processing invoices and check requests in an accurate and timely manner
  • maintaining invoice copies, purchase orders, and approvals
  • researching and resolving invoice discrepancies and issues
  • communicating with vendors regarding payment status, invoice requests, and inquiries as needed
  • providing supporting documentation for audits
  • assisting with month-end closing
  • researching and resolving accounts payable or accounts receivable issues with customers or vendors
  • updating and reconciling the sub-ledger to the general ledger
Read More
Arrow Right

Bilingual Accounts Payable Specialist

We are seeking a Bilingual Mandarin Accounts Payable Specialist with bilingual s...
Location
Location
United States , Plano
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience in an Accounts Payable Specialist role or similar
  • proficiency in Account Reconciliation and Accounts Payable (AP)
  • experience with Check Runs and Coding Invoices
  • strong Data Entry skills
  • familiarity with Invoice Processing
  • advanced knowledge of Excel, including the use of VLOOKUP and Pivot Table functions
  • experience with Oracle, SAP, Dynamics 365 Business Central and Great Plains Accounting software
  • fluency in Chinese, both spoken and written
  • proficiency in 3 Way Matching and Statement Reconciliations
  • familiarity with Great Plains Dynamics software
Job Responsibility
Job Responsibility
  • Efficiently process customer credit applications, including both PO and non-PO
  • handle around 100 manual invoices per month, ensuring accuracy in invoice processing
  • utilize your skills in Microsoft Dynamics 365 Business Central and Microsoft Great Plains Accounting to manage accounts payable
  • carry out 3 Way Matching, VLOOKUP, and Pivot Table tasks using Intermediate Excel
  • ensure accurate data entry and account reconciliation, utilizing tools like Oracle and SAP
  • conduct check runs and coding invoices as part of your daily tasks
  • use your bilingual skills in Mandarin/Chinese to assist in customer inquiries and resolution
  • regularly monitor customer accounts and take necessary actions
  • perform statement reconciliations as part of maintaining accurate customer credit records
What we offer
What we offer
  • Medical insurance
  • vision insurance
  • dental insurance
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • access to free online training
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

The responsibilities of the position include all aspects of accounts payable pro...
Location
Location
United States , Dover
Salary
Salary:
55000.00 - 65000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3 years accounts payable or general accounting experience
  • knowledge of accounts payable and general accounting procedures and best practices
  • knowledge of relevant accounting and office software
  • proficient in data entry and management
Job Responsibility
Job Responsibility
  • Maintain vendor files
  • review, sort and route incoming vendor invoices for approval
  • perform 3-way matching of invoices, PO’s and receiving documentation as appropriate
  • process and post invoices to the vendor ledgers
  • review and process check requests and expense reports
  • research and resolve invoice discrepancies and issues as needed
  • ensure complete documentation and appropriate approvals are obtained for all payables
  • cross-check payables against other accounting documentation as needed
  • generate draft journal entries to record intercompany transactions and related activity for review
  • communicate regularly with Purchasing and other employees, supervisors/managers
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

The responsibilities of the position include all aspects of accounts payable pro...
Location
Location
United States , Dover
Salary
Salary:
55000.00 - 65000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3 years accounts payable or general accounting experience
  • knowledge of accounts payable and general accounting procedures and best practices
  • knowledge of relevant accounting and office software
  • proficient in data entry and management
Job Responsibility
Job Responsibility
  • Maintain vendor files
  • review, sort and route incoming vendor invoices for approval
  • perform 3-way matching of invoices, PO’s and receiving documentation as appropriate
  • process and post invoices to the vendor ledgers
  • review and process check requests and expense reports
  • research and resolve invoice discrepancies and issues as needed
  • ensure complete documentation and appropriate approvals are obtained for all payables
  • cross-check payables against other accounting documentation as needed
  • generate draft journal entries to record intercompany transactions and related activity for review
  • communicate regularly with Purchasing and other employees, supervisors/managers
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

We are offering an exciting opportunity in Wilmington, Delaware, for an Accounts...
Location
Location
United States , Wilmington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 3 years of experience as an Accounts Payable Specialist or in a similar role
  • Proficient in Accounting Software Systems
  • Comprehensive knowledge of Accounting Functions and Accounts Payable (AP)
  • Experience with Check Processing and spotting Discrepancies
  • Familiarity with Payable Invoices and Weekly Account Payable
  • Skilled in 3 Way Matching and Form 1099 procedures
  • Capable of handling Expense Reporting, Expense Accruals, and Monthly Accruals
  • Proficiency in entering Vendor Invoices
  • Experience in handling Deposits
  • Ability to Code Invoices and perform Coding Invoices tasks
Job Responsibility
Job Responsibility
  • Accurately and efficiently process customer credit applications
  • Maintain and manage vendor files with precision
  • Handle incoming vendor invoices: sort, route for approval, and perform 3-way matching with invoices, PO’s, and receiving documentation
  • Post invoices to vendor ledgers and process check requests and expense reports
  • Investigate and resolve any invoice discrepancies and issues that may arise
  • Ensure all payable transactions have complete documentation and appropriate approvals
  • Cross-check payables against other accounting documentation as required
  • Generate draft journal entries for intercompany transactions and related activity for review
  • Regularly communicate with Purchasing and other team members and managers
  • Track payable activities, reconcile accounts payable transactions, and other accounts as assigned
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • free online training
  • competitive compensation
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

Robert Half is searching for an Accounts Payable Specialist to join our client i...
Location
Location
United States , Hartford
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of corporate AP experience
  • Any accounting/ERP software experience
  • Comfortable in fast-paced environment
  • Possess proficiency in Account Reconciliation
  • Experience in handling Accounts Payable (AP)
  • Ability to conduct Check Runs
  • Expertise in Coding Invoices
  • Proficient in Data Entry
  • Experience in Invoice Processing
  • Proficient in Microsoft Excel
Job Responsibility
Job Responsibility
  • Management and maintenance of new vendor accounts
  • Verification of vendor invoices against contracts
  • Daily posting of payable invoices
  • Monthly reconciliation of vendor statements
  • Preparation, signing, and mailing of checks
  • Filing of invoices, statements, and checks
  • Quarterly review of 1099 Vendor reports
  • Assistance in preparation of year-end 1099 reports
What we offer
What we offer
  • Competitive compensation and benefits
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • Access to free online training
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

An exciting opportunity for an Accounts Payable Specialist in the Wholesale Dist...
Location
Location
United States , Houston
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience in an Accounts Payable role within a Wholesale Distribution setting
  • Proficiency in Account Reconciliation
  • Demonstrated knowledge of Accounts Payable (AP) processes and systems
  • Experience in Coding Invoices
  • Strong Data Entry skills
  • Proficiency in Invoice Processing
  • Advanced skills in Microsoft Excel
  • Familiarity with Oracle or similar financial software
Job Responsibility
Job Responsibility
  • Ensure accurate and efficient processing of customer credit applications
  • Handle high volume invoice processing
  • Maintain and update customer credit records regularly
  • Utilize Oracle and Excel to manage accounts payable
  • Manage full-cycle accounts payable processing
  • Execute three-way match for invoice processing
  • Perform data entry and coding for invoices
  • Regularly reconcile account balances
  • Respond and resolve customer inquiries related to accounts payable
  • Monitor customer accounts and take necessary action when needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

The desired candidate possesses strong analytical and problem-solving skills, is...
Location
Location
United States , Chicago
Salary
Salary:
70000.00 - 75000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s Degree with a minimum of 2+ years of accounting experience
  • Highly detail-orientated and organized
  • Ability to prioritize multiple and competing tasks and demands
  • Excellent communications skills, both written and verbal
  • Ability to process a high volume of vendor payments and requests
  • Strong sense of ownership and pride in your performance and its impact on the firm’s success
  • Proficiency in Microsoft Office applications, including Outlook and Excel
  • Proven ability to work independently and collaboratively in a fast-paced environment
Job Responsibility
Job Responsibility
  • Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments
  • Enter invoices into the accounts payable system (SAP Concur)
  • Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting
  • Assist with monitoring the accounts payable email inbox
  • Prepare batch ACH and check runs, as well as wire transfers
  • Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system
  • Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors
  • Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding
  • Communicate with vendors regarding payment status of invoices and other ad-hoc requests
  • Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy
What we offer
What we offer
  • medical
  • vision
  • dental
  • life
  • disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy