Accounts Payable Specialist Job at Robert Half (Orange)

Job Description

We are looking for an Accounts Payable Specialist to join a construction-focused team in California. This contract opportunity is ideal for someone who can manage invoice workflows accurately, support timely vendor payments, and maintain organized financial records in a fast-paced office environment. The role requires strong attention to detail, confidence with job cost allocation, and the ability to work effectively with vendors, subcontractors, and internal stakeholders.

Job Responsibility

Review incoming invoices, organize them for processing, and distribute them to the appropriate approvers
Assign accurate job and general ledger coding to invoices based on project and account requirements
Record payable transactions in the accounting system with a high level of accuracy and completeness
Prepare and process payments through checks and credit card methods while supporting scheduled payment cycles
Maintain orderly documentation by filing invoice records, payment support, and related check backup
Communicate with subcontractors and vendors to obtain required releases and supporting payment documents
Compile routine reports and update spreadsheets to help track payables activity and related financial information
Provide additional administrative and accounts payable support as business needs evolve

Requirements

Prior hands-on experience in accounts payable is required
Understanding of job costing and account allocation is required
Experience supporting vendor communication and high-volume invoice processing is needed
Background in construction accounting is strongly preferred
Familiarity with Sage Timberline, QuickBooks, or similar accounting software is preferred
Working knowledge of payment processing, including check runs and ACH transactions, is beneficial
High school diploma or equivalent is required

Nice to have

Background in construction accounting is strongly preferred
Familiarity with Sage Timberline, QuickBooks, or similar accounting software is preferred
Working knowledge of payment processing, including check runs and ACH transactions, is beneficial

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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Accounts Payable Specialist

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