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Accounts Payable Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Duarte

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our company is seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance and accounting team. This position plays a critical role in ensuring timely and accurate processing of vendor invoices and payments, as well as maintaining high standards of compliance and documentation.

Job Responsibility:

  • Direct and manage the invoice receipt and approval process efficiently, including sorting invoices for assigned facilities and ensuring proper coding and approval by authorized personnel
  • follow up on incomplete documentation as needed
  • Input approved invoices into the accounting system in a timely manner and contribute to month-end closing by ensuring all invoices are processed by stated due dates
  • Process weekly check runs and maintain ongoing communication with the accounting manager regarding potential cash flow challenges
  • Ensure all approved payments are issued by their due dates
  • Prepare manual checks for payment processing when requested
  • Upload checks to the bank prior to releasing them from the office to safeguard financial controls
  • Maintain organized vendor files with all corresponding invoices and payment records
  • Prepare a monthly listing of accruals after accounts payable is closed for the period, for use by the accountant
  • Support the accounting department with special projects as assigned
  • Manage and file documents according to requirements for year-end financial audits
  • Receive and resolve telephone inquiries regarding vendor accounts in a prompt and professional manner
  • Communicate with the accounting manager and relevant personnel on critical vendor and government-related issues
  • Gather and maintain all necessary tax information for new vendors and complete the vendor setup process

Requirements:

  • Proven experience in accounts payable or a similar accounting operations role
  • Strong knowledge of invoice processing, expense coding, and payment procedures
  • Familiarity with common ERP/accounting systems and solid proficiency in Microsoft Excel
  • Ability to prioritize tasks, manage deadlines, and maintain meticulous records
  • Excellent communication and interpersonal skills for engaging with vendors and internal teams
  • High degree of integrity and attention to detail
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 20, 2026

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