Accounts Payable Specialist

• Review and assign proper accounting codes to incoming vendor invoices to ensure accurate entry and payment processing
• Investigate invoices that do not balance correctly and resolve discrepancies before they move forward in the approval cycle
• Correct freight-related details on purchase orders when charges do not align with supporting documentation
• Update purchase orders to resolve additional fee or charge discrepancies and maintain accurate transaction records
• Escalate pricing and quantity mismatches to the appropriate buyer for follow-up and resolution
• Examine invoices for sales and use tax concerns, applying appropriate tax treatment and tracking items that require further review
• Monitor payables activity for early payment or discount opportunities and help maximize available savings
• Audit supplier agreements against invoice submissions to confirm billing accuracy and contract compliance
• Support supplier setup and maintenance activities to help ensure complete and accurate vendor records

• At least 2 years of experience in accounts payable or a closely related accounting support role
• Practical experience with invoice coding, vendor invoice entry, and purchase order matching
• Knowledge of common accounts payable processes, including ACH payments and check runs
• Ability to identify and resolve invoice discrepancies involving pricing, quantities, freight, and other charges
• Familiarity with sales tax and use tax review in an accounts payable environment
• Experience working with multiple vendors while maintaining strong business relationships
• Strong attention to detail, organizational skills, and accuracy in handling high-volume transactions
• Understanding of supplier agreements and how they relate to invoice validation and payment processing

Experience with IFS software a plus

• Medical, vision, dental, and life and disability insurance
• Enrollment in company 401(k) plan