Accounts Payable Specialist Job at Robert Half (Hauppauge)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment ...

Location

United States , Golden Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing accounts payable work in a detail-focused business environment
Ability to code invoices and assign charges to the appropriate accounts with a high level of accuracy
Working knowledge of ACH processing and check run procedures
Strong attention to detail when reviewing invoices, payment records, and supporting documentation
Comfortable managing multiple priorities while meeting deadlines in a fast-paced setting
Effective written and verbal communication skills for coordinating with vendors and internal stakeholders

Job Responsibility

Review incoming invoices, assign the correct account codes, and prepare documentation for accurate entry into the payables process
Process accounts payable transactions in a timely manner while verifying amounts, approvals, and supporting records
Coordinate ACH payments and check disbursements according to established schedules and internal controls
Reconcile payable activity, investigate discrepancies, and follow up with internal teams or vendors to resolve outstanding issues
Maintain organized payment files and records to support reporting, audit readiness, and ongoing financial accuracy
Communicate with vendors and colleagues regarding invoice status, payment details, and documentation needs
Assist with routine payment cycles, including check runs, to help ensure obligations are completed on time

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment ...

Location

United States , Salt Lake City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable or a closely related accounting support role
Working knowledge of invoice coding, account allocation, and payment processing procedures
Experience handling ACH transactions and check payment cycles
Strong attention to detail with the ability to manage a high volume of transactions accurately
Proficiency in reviewing financial documents and identifying inconsistencies or missing information
Effective communication skills for coordinating with vendors and internal stakeholders
Ability to work independently, stay organized, and meet recurring deadlines in a fast-paced environment

Job Responsibility

Review incoming invoices for accuracy, completeness, and proper supporting documentation before processing
Assign appropriate general ledger or account codes to invoices to ensure correct financial tracking
Process accounts payable transactions in a timely manner while maintaining compliance with internal controls
Prepare and execute ACH payments and check runs according to established payment schedules
Reconcile payment records and vendor activity to identify and resolve discrepancies quickly
Communicate with vendors and internal teams to answer payment questions and address outstanding issues
Maintain organized payable records and documentation to support audit and reporting needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Location

United States , Edgewater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of relevant experience with a degree, or 5 or more years of experience without a degree, in accounts payable, grants administration, or a similar finance function
Practical experience with accounts payable processes such as invoice coding, payment processing, ACH transactions, and check runs
Familiarity with grant-related financial tracking, including foundation grants, reimbursement requests, and expenditure monitoring
Proficiency with Sage Intacct and QuickBooks for transaction processing, reconciliation, and reporting
Strong attention to detail with the ability to manage multiple deadlines and maintain organized financial records
Effective communication skills and a detail-focused approach to working with staff, vendors, and funding contacts
Demonstrated integrity and discretion when handling confidential financial information

Job Responsibility

Review and process invoices, employee expense submissions, purchase documentation, and scheduled payment batches with a high level of accuracy
Enter and maintain accounts payable data in the accounting system, ensuring proper account coding and complete supporting records
Administer outgoing payments through checks, ACH, and card-based methods while keeping vendor files and payable documentation current
Research statement variances, resolve payment issues with suppliers, and provide timely, detail-focused communication to external partners
Support audit readiness, budgeting activities, insurance-related reconciliations, and annual information return preparation, including 1099 reporting
Record journal entries tied to month-end and year-end close and organize payable files in line with fiscal year setup and record retention practices
Prepare sales tax filings, process applicable refunds, and maintain cost tracking for organizational vehicle expenses
Monitor grant budgets and spending activity, maintain complete grant records, and prepare billings and reimbursement requests for funders
Reconcile grant revenue, review remaining balances against funding terms, and follow up on outstanding receivables to help maintain compliance
Provide broader assistance with financial reporting and analysis while safeguarding confidentiality and adhering to organizational policies

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Location

United States , Lannon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of hands-on accounts payable experience
Prior experience processing payroll, including weekly payroll for a small to mid-sized employee population
Working knowledge of invoice coding, account coding, ACH processing, and check run administration
Proficiency with Microsoft Excel and familiarity with accounting platforms such as QuickBooks or JobBOSS/E2
Ability to work independently while maintaining strong accuracy and attention to detail
Manufacturing industry experience is preferred
Comfortable operating in an evolving business environment with changing priorities and developing processes

Job Responsibility

Manage a high volume of vendor invoices, ensuring accurate coding, entry, and timely payment processing
Support weekly payroll preparation by reviewing time records, identifying missing entries, and entering approved hours into the payroll system
Coordinate invoice approval follow-up and maintain organized records to support accurate accounts payable documentation
Assist with payment activities such as ACH transactions and check runs in alignment with internal accounting procedures
Verify receiving paperwork and help reinforce controls that support an effective three-way matching process
Contribute to the creation and refinement of standard operating procedures for accounts payable workflows
Provide support related to accounting system updates, including activities connected to QuickBooks and JobBOSS/E2 process changes
Partner with internal team members to handle additional accounting tasks as priorities shift in a fast-paced environment

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Parttime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day financia...

Location

United States , Seattle

Salary:

60000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable or a closely related accounting support role
Demonstrated ability to code invoices, process payments, and manage check runs accurately
Experience reconciling vendor statements and resolving billing or payment discrepancies
Familiarity with reviewing and processing expense reports with strong attention to detail
Working knowledge of billing support activities, including invoice preparation and cost posting
Proficiency with Excel for maintaining logs, trackers, and financial records
Experience using accounting software such as Tabs3 or similar financial systems

Job Responsibility

Handle the full cycle of payable activity by reviewing, coding, and entering invoices with a high level of accuracy and timeliness
Compare vendor account statements against internal records, investigate variances, and coordinate resolution of outstanding issues
Examine employee expense submissions to confirm proper documentation, coding, and compliance before processing
Provide billing support by posting costs, updating pre-bills, preparing invoices for submission through outside billing platforms, and maintaining related Excel trackers
Organize and retain payment records, invoice files, and transaction documentation so information is easy to access and audit-ready
Assist with routine office coverage and provide backup support for general administrative tasks when needed

What we offer

Medical/Dental/Vision
Life and AD&D insurance
401k with match
2 weeks PTO
6 paid holidays

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing renewable en...

Location

United States , Durham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable or a closely related accounting support role
Working knowledge of invoice coding and account coding within a general ledger structure
Experience processing electronic payments, including ACH, and coordinating routine check runs
Familiarity with Stampli or similar accounts payable automation platforms
Strong attention to detail and the ability to manage a high volume of transactions accurately
Effective communication skills for collaborating with accounting staff and addressing vendor questions
Ability to work on-site in Durham, North Carolina, with reliability and a sense of urgency
Must be legally authorized to work in the United States

Job Responsibility

Process vendor invoices from receipt through payment, ensuring accuracy, proper approval routing, and timely completion
Assign correct general ledger codes to invoices and verify that supporting documentation aligns with company policies
Prepare and execute payment activities, including ACH transactions and scheduled check runs, while maintaining reliable records
Use Stampli to manage invoice workflows, track payment status, and improve visibility across accounts payable activities
Reconcile accounts payable transactions and investigate discrepancies by partnering with internal teams and external vendors
Respond to vendor inquiries promptly and professionally, resolving billing issues and payment questions with attention to detail
Support ongoing accounting operations by maintaining organized documentation and assisting with process updates during team transitions

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily invoice proce...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
an associate degree or additional college coursework in accounting or bookkeeping is preferred
At least 1-2 years of experience in an office, finance, or accounting setting with exposure to accounts payable processes
Working knowledge of invoice coding, accounts payable procedures, and three-way match review
Strong data entry accuracy and the ability to manage a large volume of transactions efficiently
Proficiency with spreadsheets and accounting software
experience with Infor/LN or similar ERP platforms is preferred
Ability to communicate professionally with vendors, managers, and internal business partners to resolve payment-related matters
Dependable attendance, strong attention to detail, and the ability to stay productive under deadlines and changing priorities

Job Responsibility

Manage incoming accounts payable communications by monitoring shared inboxes and routing invoices to the appropriate team members for timely handling
Handle daily receipt and sorting of mailed documents, ensuring invoices and related correspondence are processed accurately and without delay
Verify that supplier invoices include the necessary authorizations before entering them for payment and maintain consistency with internal controls
Enter and process vendor invoices each day, including high-volume transactions that require precise coding and numeric data entry
Examine purchase order, receipt, and invoice details to complete three-way matching and resolve discrepancies before payment is released
Respond to vendor statements and payment questions by researching account activity and following up to address open issues
Support settlement of transportation-related payables by transferring approved transactions into the designated accounting system
Review aging reports and accrual-related balances, investigate exceptions, and partner with accounting leadership to correct outstanding issues
Provide cross-functional backup for the accounts payable team and assist with additional duties needed to keep operations running smoothly

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy machinery ma...

Location

United States , Homewood

Salary:

22.00 - 24.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

3-5 years of accounts payable experience or an equivalent combination of education and relevant work history
High school diploma or equivalent required
additional education in accounting or finance is preferred
Strong data entry and typing skills with the ability to maintain accuracy in a high-volume setting
Working knowledge of accounting fundamentals and invoice processing best practices
Proficiency with Excel and experience using ERP platforms such as Epicor
Excellent attention to detail, organization, and document management skills
Ability to manage multiple priorities, investigate discrepancies, and communicate effectively with internal teams and suppliers

Job Responsibility

Process a large daily volume of supplier invoices accurately within the company's ERP system, including Epicor
Review purchase orders against invoices to confirm quantities, pricing, and item details, and resolve any discrepancies that arise
Communicate with vendors regarding billing questions, account statements, and payment-related matters in a timely and detail-focused manner
Partner with purchasing, operations, and other internal departments to support smooth invoice approval and payment workflows
Maintain organized vendor records and supporting documentation to ensure efficient retrieval and audit readiness
Help manage invoice routing and document handling through automated records systems and other accounts payable tools
Investigate exceptions, prioritize urgent items, and keep invoice processing moving to meet payment deadlines
Contribute to additional accounts payable duties and special assignments as business needs change

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

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