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Robert Half Logo Robert Half · Finance

Accounts Payable Specialist

United States, Waltham · Job Posted June 28, 2026
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Job Description

We are looking for an Accounts Payable Specialist to join a high-tech pharm/biotech organization in Waltham, Massachusetts on a Contract basis. This position supports core accounting operations through invoice processing, cash activity posting, account reconciliation, and expense-related assistance. The ideal candidate is comfortable working across multiple financial tasks, partnering with colleagues, and using Excel and accounting platforms to keep records accurate and current.

Job Responsibility

  • Manage accounts payable activities by reviewing invoices, supporting payment processing, and helping maintain accurate vendor records
  • Record cash transactions in a timely manner and ensure entries are properly reflected in the accounting system
  • Reconcile account balances regularly, investigate discrepancies, and help resolve outstanding issues
  • Assist with expense report administration to support accurate documentation and policy compliance
  • Contribute to project accounting and fixed asset tracking to help maintain organized financial records
  • Work closely with internal team members to coordinate daily accounting tasks and meet reporting deadlines
  • Provide support for additional assignments and special projects based on business needs
  • Use Excel and tools such as NetSuite, Concur, and invoice scanning platforms to support efficient financial operations
  • Participate in reporting-related activities associated with the organization's use of Adaptive as needed

Requirements

  • Experience in accounts payable or a closely related accounting support function
  • Ability to reconcile accounts and post cash transactions with strong attention to detail
  • Working knowledge of expense report processing and general financial record maintenance
  • Proficiency in Excel for tracking, reviewing, and organizing accounting data
  • Familiarity with accounting and expense platforms such as NetSuite, Concur, or similar systems
  • Strong communication skills and the ability to collaborate effectively with cross-functional team members
  • Capable of handling multiple priorities and responding to ad hoc assignments in a fast-paced environment
  • All applicants applying for U.S. job openings must be legally authorized to work in the United States

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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