Accounts Payable Specialist Job at Veterans Inc. (Worcester)

Accounts Payable Specialist

Veterans Inc.

Location:
United States , Worcester

Category:
Finance

Contract Type:
Employment contract

Salary:

60000.00 - 70000.00 USD / Year

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Job Description:

With the belief that they were there when we needed them, so we must be there now that they need us, Veterans Inc., the largest provider of supportive services to Veterans and their families in New England, is seeking an Accounts Payable Specialist to become a valued member of Veterans Inc. team! Veterans Inc. is seeking a detail-oriented and analytical Accounts Payable Specialist to join our Finance team. Work alongside passionate colleagues who are dedicated to making a meaningful difference in the lives of veterans. This role is an opportunity to advance your career in accounting and finance within a supportive nonprofit organization. This is a full-time, in-office position based at our Worcester, MA headquarters. This role is responsible for the accurate and timely processing of accounts payable transactions, including invoice review, coding, cost allocation, and payment processing. The Accounts Payable Specialist ensures proper classification of expenses across grants and contracts, supports compliance with funding requirements, and contributes to audit readiness and strong internal controls. This position plays a key role in supporting financial operations, grant compliance, and organizational accountability.

Job Responsibility:

Perform full-cycle accounts payable functions in an accurate and timely manner
Prepare and issue annual Form 1099s in compliance with IRS requirements
Research and resolve discrepancies related to purchase orders, invoices, and payments
Process weekly payments via check, ACH, and electronic platforms
Maintain organized and audit-ready accounts payable files
Administer the organizational credit card program, including user setup and monitoring
Review and reconcile monthly credit card activity to the general ledger
Follow up with staff to resolve discrepancies and enforce expense policies
Support tracking and monitoring of restricted funds and grant budgets
Ensure expenses are properly allocated across programs and funding sources
Prepare schedules and supporting documentation for annual financial audits, Single Audits (Uniform Guidance), and funder audits
Ensure compliance with GAAP, internal policies, and external funding requirements (including 2 CFR Part 200, as applicable)

Requirements:

Bachelor's degree in Accounting, Finance, Business Administration, or related field required
An equivalent combination of education and experience may be considered
2-5 years of accounting or accounts payable experience (nonprofit experience a plus)
Experience with Sage Intacct preferred
familiarity with accounting systems required
Intermediate proficiency in Microsoft Excel
Ability to interpret financial data and identify discrepancies
Understanding of nonprofit accounting principles and internal control frameworks
Experience managing grants, government contracts, or donor funding, preferred
Understanding of GAAP and nonprofit financial reporting and principles
Familiarity with cost allocation methods and indirect cost rates

Nice to have:

Nonprofit experience
Understanding of nonprofit accounting principles and internal control frameworks
Experience managing grants, government contracts, or donor funding
Understanding of GAAP and nonprofit financial reporting and principles
Familiarity with cost allocation methods and indirect cost rates

What we offer:

BCBS Medical, Dental, and Vision Insurance
Employer Paid Short and Long-Term Disability and Life Insurance
$2500 Medical Opt-Out program
Retirement Plan (403B) with a $2000 Match
Flexible Spending Accounts
Tuition Reimbursement Program
Paid Parental Leave

Additional Information:

Job Posted:
April 24, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Veterans Inc. - All Job Offers

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