Accounts Payable Specialist Job at Robert Half (Santa Clara)

Accounts Payable Specialist

Accounts payable specialists should have strong communication, problem-solving a...

Location

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong communication, problem-solving, and organizational skills
ability to multitask and adjust to changing priorities
proficiency with Microsoft Office applications, particularly Excel
familiarity with additional software
three to five years of relevant experience
bachelor’s degree

Job Responsibility

Reviewing invoices for appropriate documentation and approval prior to processing
entering and uploading invoices into accounting software
processing invoices and check requests in an accurate and timely manner
maintaining invoice copies, purchase orders, and approvals
researching and resolving invoice discrepancies and issues
communicating with vendors regarding payment status, invoice requests, and inquiries as needed
providing supporting documentation for audits
assisting with month-end closing
researching and resolving accounts payable or accounts receivable issues with customers or vendors
updating and reconciling the sub-ledger to the general ledger

Bilingual Accounts Payable Specialist

We are seeking a Bilingual Mandarin Accounts Payable Specialist with bilingual s...

Location

United States , Plano

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an Accounts Payable Specialist role or similar
proficiency in Account Reconciliation and Accounts Payable (AP)
experience with Check Runs and Coding Invoices
strong Data Entry skills
familiarity with Invoice Processing
advanced knowledge of Excel, including the use of VLOOKUP and Pivot Table functions
experience with Oracle, SAP, Dynamics 365 Business Central and Great Plains Accounting software
fluency in Chinese, both spoken and written
proficiency in 3 Way Matching and Statement Reconciliations
familiarity with Great Plains Dynamics software

Job Responsibility

Efficiently process customer credit applications, including both PO and non-PO
handle around 100 manual invoices per month, ensuring accuracy in invoice processing
utilize your skills in Microsoft Dynamics 365 Business Central and Microsoft Great Plains Accounting to manage accounts payable
carry out 3 Way Matching, VLOOKUP, and Pivot Table tasks using Intermediate Excel
ensure accurate data entry and account reconciliation, utilizing tools like Oracle and SAP
conduct check runs and coding invoices as part of your daily tasks
use your bilingual skills in Mandarin/Chinese to assist in customer inquiries and resolution
regularly monitor customer accounts and take necessary actions
perform statement reconciliations as part of maintaining accurate customer credit records

What we offer

Medical insurance
vision insurance
dental insurance
life and disability insurance
eligibility to enroll in company 401(k) plan
access to free online training

Fulltime

Accounts Payable Specialist

The responsibilities of the position include all aspects of accounts payable pro...

Location

United States , Dover

Salary:

55000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3 years accounts payable or general accounting experience
knowledge of accounts payable and general accounting procedures and best practices
knowledge of relevant accounting and office software
proficient in data entry and management

Job Responsibility

Maintain vendor files
review, sort and route incoming vendor invoices for approval
perform 3-way matching of invoices, PO’s and receiving documentation as appropriate
process and post invoices to the vendor ledgers
review and process check requests and expense reports
research and resolve invoice discrepancies and issues as needed
ensure complete documentation and appropriate approvals are obtained for all payables
cross-check payables against other accounting documentation as needed
generate draft journal entries to record intercompany transactions and related activity for review
communicate regularly with Purchasing and other employees, supervisors/managers

What we offer

medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

The responsibilities of the position include all aspects of accounts payable pro...

Location

United States , Dover

Salary:

55000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3 years accounts payable or general accounting experience
knowledge of accounts payable and general accounting procedures and best practices
knowledge of relevant accounting and office software
proficient in data entry and management

Job Responsibility

Maintain vendor files
review, sort and route incoming vendor invoices for approval
perform 3-way matching of invoices, PO’s and receiving documentation as appropriate
process and post invoices to the vendor ledgers
review and process check requests and expense reports
research and resolve invoice discrepancies and issues as needed
ensure complete documentation and appropriate approvals are obtained for all payables
cross-check payables against other accounting documentation as needed
generate draft journal entries to record intercompany transactions and related activity for review
communicate regularly with Purchasing and other employees, supervisors/managers

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are offering an exciting opportunity in Wilmington, Delaware, for an Accounts...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience as an Accounts Payable Specialist or in a similar role
Proficient in Accounting Software Systems
Comprehensive knowledge of Accounting Functions and Accounts Payable (AP)
Experience with Check Processing and spotting Discrepancies
Familiarity with Payable Invoices and Weekly Account Payable
Skilled in 3 Way Matching and Form 1099 procedures
Capable of handling Expense Reporting, Expense Accruals, and Monthly Accruals
Proficiency in entering Vendor Invoices
Experience in handling Deposits
Ability to Code Invoices and perform Coding Invoices tasks

Job Responsibility

Accurately and efficiently process customer credit applications
Maintain and manage vendor files with precision
Handle incoming vendor invoices: sort, route for approval, and perform 3-way matching with invoices, PO’s, and receiving documentation
Post invoices to vendor ledgers and process check requests and expense reports
Investigate and resolve any invoice discrepancies and issues that may arise
Ensure all payable transactions have complete documentation and appropriate approvals
Cross-check payables against other accounting documentation as required
Generate draft journal entries for intercompany transactions and related activity for review
Regularly communicate with Purchasing and other team members and managers
Track payable activities, reconcile accounts payable transactions, and other accounts as assigned

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training
competitive compensation

Fulltime

Accounts Payable Specialist

Robert Half is searching for an Accounts Payable Specialist to join our client i...

Location

United States , Hartford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of corporate AP experience
Any accounting/ERP software experience
Comfortable in fast-paced environment
Possess proficiency in Account Reconciliation
Experience in handling Accounts Payable (AP)
Ability to conduct Check Runs
Expertise in Coding Invoices
Proficient in Data Entry
Experience in Invoice Processing
Proficient in Microsoft Excel

Job Responsibility

Management and maintenance of new vendor accounts
Verification of vendor invoices against contracts
Daily posting of payable invoices
Monthly reconciliation of vendor statements
Preparation, signing, and mailing of checks
Filing of invoices, statements, and checks
Quarterly review of 1099 Vendor reports
Assistance in preparation of year-end 1099 reports

What we offer

Competitive compensation and benefits
Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
Access to free online training
Eligibility to enroll in company 401(k) plan

Fulltime

Accounts Payable Specialist

An exciting opportunity for an Accounts Payable Specialist in the Wholesale Dist...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an Accounts Payable role within a Wholesale Distribution setting
Proficiency in Account Reconciliation
Demonstrated knowledge of Accounts Payable (AP) processes and systems
Experience in Coding Invoices
Strong Data Entry skills
Proficiency in Invoice Processing
Advanced skills in Microsoft Excel
Familiarity with Oracle or similar financial software

Job Responsibility

Ensure accurate and efficient processing of customer credit applications
Handle high volume invoice processing
Maintain and update customer credit records regularly
Utilize Oracle and Excel to manage accounts payable
Manage full-cycle accounts payable processing
Execute three-way match for invoice processing
Perform data entry and coding for invoices
Regularly reconcile account balances
Respond and resolve customer inquiries related to accounts payable
Monitor customer accounts and take necessary action when needed

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in 401(k) plan

Fulltime

Accounts Payable Specialist

The desired candidate possesses strong analytical and problem-solving skills, is...

Location

United States , Chicago

Salary:

70000.00 - 75000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s Degree with a minimum of 2+ years of accounting experience
Highly detail-orientated and organized
Ability to prioritize multiple and competing tasks and demands
Excellent communications skills, both written and verbal
Ability to process a high volume of vendor payments and requests
Strong sense of ownership and pride in your performance and its impact on the firm’s success
Proficiency in Microsoft Office applications, including Outlook and Excel
Proven ability to work independently and collaboratively in a fast-paced environment

Job Responsibility

Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments
Enter invoices into the accounts payable system (SAP Concur)
Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting
Assist with monitoring the accounts payable email inbox
Prepare batch ACH and check runs, as well as wire transfers
Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system
Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors
Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding
Communicate with vendors regarding payment status of invoices and other ad-hoc requests
Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy

What we offer

medical
vision
dental
life
disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

Robert Half

Location:
United States , Santa Clara

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
May 03, 2026

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Accounts Payable Specialist

Robert Half

Location:United States , Santa Clara

Category:Finance

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:May 03, 2026

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Accounts Payable Specialist

Location:
United States , Santa Clara

Category:
Finance

Contract Type:
Not provided

Job Posted:
May 03, 2026