Accounts Payable Specialist Job at Robert Half (Grand Rapids)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Mason, Ohi...

Location

United States , Mason

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable or a closely related accounting support role
Hands-on experience with invoice coding, payment processing, check runs, and account reconciliation
Working knowledge of three-way matching and controls related to purchase orders, receipts, and invoices
Familiarity with SAP, SAP HANA, or other enterprise accounting systems used for accounts payable activities
Understanding of sales and use tax handling within accounts payable processes
High school diploma required
Strong organizational skills, attention to detail, and the ability to manage priorities independently

Job Responsibility

Process vendor invoices, employee expense reimbursements, internal payment requests, and intercompany payables with accuracy and timeliness
Review payment submissions to confirm supporting documentation is complete, approvals are authorized, and transactions follow company policy
Assign appropriate account coding, validate expense distribution, and ensure payments align with internal controls and financial guidelines
Reconcile invoices against purchase orders and receiving records before releasing payment to confirm a complete three-way match
Organize payment schedules based on due dates, discount opportunities, and agreed vendor terms to optimize cash management
Prepare and distribute checks and electronic fund transfers after confirming required authorizations and supporting records
Maintain vendor master data, including setup documentation such as tax forms, and resolve supplier account questions or discrepancies
Audit employee expense reports in the travel and expense system, support tax and compliance reviews, and assist with departmental administrative tasks as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a Financial Service...

Location

United States , Amelia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable within a detail-oriented business environment
Working knowledge of invoice coding, account coding, and payment processing procedures
Familiarity with ACH transactions, check runs, and related disbursement activities
Ability to process invoices accurately across multiple payment types and submission methods
Strong analytical and research skills with the ability to investigate issues and prepare ad hoc reporting
Clear communication skills for supporting internal business partners and resolving payment-related questions
Detail-oriented approach with a solid understanding of compliance, internal controls, and documentation standards

Job Responsibility

Manage vendor setup activities, including onboarding, updates to supplier records, and approval coordination to maintain accurate payment data
Process a high volume of accounts payable transactions, including standard vendor invoices, electronic payments, intercompany items, and expense-related submissions received through approved request channels
Respond to questions from internal stakeholders and business partners by researching payment status, resolving discrepancies, and providing timely support
Produce special reports, analytical summaries, and research findings to support financial review and operational decision-making
Contribute expertise to ongoing process enhancement efforts by identifying opportunities to strengthen efficiency, accuracy, and consistency across accounts payable activities
Examine payable check output before release to confirm completeness, accuracy, and alignment with supporting documentation
Assist with required government-related reporting and filings connected to accounts payable operations and regulatory obligations
Maintain adherence to internal controls by documenting accounting guidance, supporting process narratives, and monitoring end-to-end compliance across payables procedures
Expand working knowledge of accounting practices and industry-specific requirements through training, hands-on experience, and ongoing development opportunities

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to join our team in...

Location

United States , Boca Raton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of Accounts Payable experience
Experience performing 3-way match processing
Hands-on experience with an ERP system, preferably with NetSuite, Oracle, or SAP
Strong understanding of accounts payable processes and internal controls
Proficiency in Microsoft Excel, including VLOOKUPs, PivotTables, and data analysis
Excellent organizational and time-management skills
Strong attention to detail and accuracy
Ability to prioritize multiple deadlines in a fast-paced environment
Effective verbal and written communication skills

Job Responsibility

Process high-volume accounts payable invoices accurately and timely
Perform 3-way matching of purchase orders, receiving documents, and vendor invoices
Review and verify invoice coding, approvals, and supporting documentation
Enter invoices into the ERP system and ensure data integrity
Research and resolve invoice discrepancies, pricing variances, and payment issues
Manage vendor relationships and respond to inquiries regarding payments and account status
Prepare and process weekly check runs, ACH payments, and wire transfers
Reconcile vendor statements and investigate outstanding balances
Assist with month-end close activities, including accruals and account reconciliations
Maintain accurate records and documentation in accordance with company policies

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Charlotte, N...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable with a strong understanding of full-cycle invoice processing
Demonstrated ability to complete three-way matching for vendor invoices, purchase orders, and receiving documents
Background handling high-volume invoice workloads in a deadline-driven environment
Knowledge of invoice coding, account coding, and invoice reconciliation practices
Familiarity with ACH payments, check runs, and standard payment processing procedures
Ability to work effectively with multiple locations and communicate clearly to resolve discrepancies
Proficiency with ERP or accounting systems, including experience with Acumatica being highly preferred

Job Responsibility

Review and process a high daily volume of invoices while maintaining accuracy and meeting established timelines
Perform three-way matching by comparing invoices, purchase orders, and receiving documentation before approving payment
Verify bill of lading details against purchase order records to confirm quantities, pricing, and receipt information
Partner with plant locations to resolve invoice discrepancies, missing documentation, and payment-related questions
Code invoices correctly to the appropriate accounts and ensure supporting records are complete and audit-ready
Assist with payment activities such as ACH transactions and check runs in accordance with company procedures
Reconcile payable invoices and investigate exceptions to support accurate vendor balances and clean records
Use Acumatica and related systems to maintain organized accounts payable data and track processing status

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Process high-volume vendor invoices accurately and efficiently. Perform invoice ...

Location

United States , Grapevine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of Accounts Payable experience
Full-cycle AP experience preferred
Experience with invoice matching, coding, batching, and reconciliations
Knowledge of General Ledger and month-end close processes
Proficiency in Microsoft Excel
Experience with ERP/accounting systems (SAP, Oracle, NetSuite, Dynamics, Sage, QuickBooks, etc.)
Strong organizational and analytical skills
Excellent communication and problem-solving abilities
Bachelor's degree in Accounting, Finance, or a related field preferred

Job Responsibility

Process high-volume vendor invoices accurately and efficiently
Perform invoice matching, coding, and entry into the accounting system
Review and reconcile vendor statements and resolve discrepancies
Manage weekly check runs, ACH payments, and wire transfers
Maintain vendor records and ensure compliance with company procedures
Research and resolve invoice and payment issues
Prepare account reconciliations and assist with month-end close activities
Assist with journal entries and General Ledger support
Communicate with vendors regarding payment status and account inquiries
Support continuous improvement of AP processes and internal controls

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support accurate and effici...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
an associate degree in accounting or a related field is preferred
At least 2 years of experience in accounts payable or a closely related accounting support role
Hands-on experience processing invoices, coding expenses, and supporting check runs or other payment cycles
Proficiency with Yardi is required
Bilingual fluency in English and Spanish is required
Strong organizational skills, close attention to detail, and the ability to manage deadlines effectively
Clear written and verbal communication skills with a collaborative, team-focused approach

Job Responsibility

Enter and process vendor invoices with accurate general ledger assignments across accounting and property-related systems
Examine invoice submissions for completeness and correctness, including vendor information, dates, amounts, supporting records, and property details
Match invoices to purchase orders and service documentation to confirm charges before approval
Coordinate recurring payment cycles and issue vendor disbursements on a weekly schedule
Address questions from vendors, subcontractors, and internal teams regarding payment timing, balances, and outstanding items
Investigate billing discrepancies and collaborate with relevant parties to resolve exceptions efficiently
Review employee expense submissions for compliance, accuracy, and proper documentation before approval
Maintain organized vendor tax records, including current W-9 forms and accurate 1099-related information, and support year-end reporting activities

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Coppell

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

AA or BS/BA in Accounting preferred
Excellent data entry skills
Strong knowledge of Microsoft Excel and SAP are preferred
Ability to multi-task and attention to detail are critical
Entry-level considered

Job Responsibility

Support accounts payable: vendor invoices and disbursement filing, A/P invoice matching & filing
Support Accounts Receivable: process daily invoices/credit, apply cash receipt, help with collection of past due balance
General accounting and administration support: help with G/L account reconciliation and month-end closing, other ad hoc projects
Correct transaction documents, which may require revision of other documents or entries as well as the original
may initiate other actions
Code documents that require knowledge in determining proper classification of expenditure codes and accounting codes
Prepare statements and reports that require utilization of a variety of sources
Post financial information to journals, registers, and ledgers, manually or by electronic equipment
Reconcile discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts
prepare correction documents as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing team in Irvi...

Location

United States , Irving

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in accounts payable, invoice processing, or related accounting support work
Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
Background working in a multi-entity or multi-location environment is strongly preferred
Experience using accounting software such as Sage Intacct, QuickBooks, or similar financial systems
Proficiency in Microsoft Excel, including lookups, pivot tables, and standard formulas
Knowledge of invoice coding, check runs, payment processing, and vendor record maintenance
Strong attention to detail, sound organizational skills, and the ability to manage multiple priorities effectively

Job Responsibility

Review, validate, and enter a large volume of vendor invoices for multiple entities, ensuring accurate account coding and complete approval support
Handle end-to-end accounts payable activities, including invoice intake, purchase order matching, receipt verification, and payment processing
Maintain vendor records by updating account details, collecting tax documentation, and tracking information needed for year-end reporting
Coordinate weekly disbursement cycles across approved payment methods while following established financial controls and company policies
Work closely with business leaders and field teams to research and resolve billing discrepancies, delayed approvals, and supplier concerns
Reconcile accounts payable records to the general ledger and assist with closing tasks at the end of each month
Monitor open payables and follow up on overdue items to help maintain strong vendor relationships and accurate aging reports
Support the rollout and continuous improvement of accounts payable automation tools and help streamline workflows as new entities are added
Prepare documentation for audit requests and contribute to process improvements, integration efforts, and other assigned projects

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

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