Accounts Payable Specialist Job at Memorial Healthcare System (Miramar)

Accounts Payable Specialist

Memorial Healthcare System

Location:
United States , Miramar

Category:
Finance

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

The Accounts Payable department is responsible for paying all suppliers for products and services provided to the healthcare system. This position processes all system-wide invoices using 3-way matching for Purchase Order (PO) invoices; obtains appropriate authority/approval for Non Purchase Order (NonPO), construction and service invoices; reconciles supplier accounts; resolves credit holds; pays all suppliers; processes ad hoc, garnishment and payroll deduction payments; issues checks and ACH payments for external departments; credentials suppliers; supports the needs of various departments in relation to suppliers and invoices; issues 1099s and reports to the IRS; and has a full understanding of the Procure to Pay (P2P) process to support Supply Chain with invoice resolution, match exceptions, received not invoiced (RNI) and invoices not received (INR).

Job Responsibility:

Processes all system-wide invoices using 3-way matching for Purchase Order (PO) invoices
obtains appropriate authority/approval for Non Purchase Order (NonPO), construction and service invoices
reconciles supplier accounts
resolves credit holds
pays all suppliers
processes ad hoc, garnishment and payroll deduction payments
issues checks and ACH payments for external departments
credentials suppliers
supports the needs of various departments in relation to suppliers and invoices
issues 1099s and reports to the IRS
has a full understanding of the Procure to Pay (P2P) process to support Supply Chain with invoice resolution, match exceptions, received not invoiced (RNI) and invoices not received (INR)
Actively participates in application testing and troubleshooting with the Systems Coordinator - Accounts Payable and IT
Reconciles supplier statements and resolves credit holds
Works on RNI and INR reports to resolve outstanding payables and invoice or supplier account problems
Creates and works with tools such as Excel, Word, PowerPoint, PDF and application-generated reports to provide and manage data
Assists management with month-end close processes including preparation and reporting of various accruals
May perform adding suppliers and maintaining all supplier information
works closely with Strategic Sourcing, Supplier Vetting and Legal departments
runs necessary sanctions
conducts supplier master audits
May perform preparation, data review, data upload, processing and reporting of annual 1099s
Reviews and prepares Excel multi-line and multi-distribution invoice documents
applies corrections and formatting and uploads to the ERP system
Manages tuition and scholarship reimbursement payments to schools and recipients
Matches PO invoices using ERP applications to ensure 3-way match of invoice to PO and receipts
2-way match of invoice to approval
Reviews and audits all employee expense reports
Processes NonPO invoices and check requests
Routes invoices out electronically for end user approval and coding
Reviews fully approved invoices
Complies printed checks with support documents
Troubleshoots invoices in several applications
Manages assigned utility and supplier accounts
Routes invoices for needed coding and approval
gathers and reports monthly utility and large supplier accruals
researches and resolves invoice and payment inquiries
Prepares batches, loads and sweeps invoices into OCR software
Verifies accuracy of OCR extracted data
Provides clerical support
Assists in training new team members
Collaborates with supply chain, receiving and various department owners to support the procure to pay cycle

Requirements:

High School Diploma or Equivalent
One (1) year of experience in Accounts Payable
Accounts Payable Certification (ACCT PAY CERT) - Institute of Finance and Management, or Accounts Payable Certification Grace (ACCT PAY GRACE) - Employee Grace Period for Essential Credential (GRACE)
Requires critical thinking skills, effective communication (written and verbal) skills, decisive judgment and the ability to work with minimal supervision
Must be able to work in a stressful, high volume, large dollar financial environment with tight deadlines/turn around times, and take appropriate effective action

What we offer:

Veteran's Preference
reasonable accommodation for application process

Additional Information:

Job Posted:
May 05, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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