Accounts Payable Specialist

• Process a high volume of invoices and payment requests across multiple companies/entities, ensuring accuracy and compliance with company policies and contract terms
• Perform weekly and/or bi-weekly check runs, prioritize urgent payments, and ensure payment deadlines are met
• Work closely with project managers to verify job costs, resolve invoice discrepancies, and support project billing workflows
• Reconcile vendor statements and respond promptly to vendor inquiries regarding payment status or discrepancies
• Set up new vendors, maintain current records, and ensure W-9 and compliance documentation is up to date
• Track lien waivers, certificates of insurance, and other construction-related documentation as needed
• Prepare and enter journal entries for AP accruals, adjustments, and intercompany transactions
• Assist with month-end close processes, account reconciliations, and reporting as they relate to payables
• Utilize multiple accounting and project management software platforms (e.g., Procore, Viewpoint, Sage 300, QuickBooks, or similar) to manage and track payables

• 2+ years’ AP experience, preferably within the construction industry or a multi-entity environment
• Strong knowledge of the construction invoice workflow, including purchase orders, subcontracts, and change orders
• Proficient in using multiple ERP/accounting systems and Excel
• experience with major industry software a plus
• Organized, able to prioritize in a fast-paced, high-volume setting, and adept at managing competing deadlines
• Excellent attention to detail, analytical/problem-solving abilities, and strong interpersonal skills to work effectively with project teams and vendors

experience with major industry software a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan