Accounts Payable Specialist Job at H/L Agency (Oakland)

Job Description

H/L is looking for an Accounts Payable Specialist to join our finance team. You’ll handle a high volume of invoices, support purchase order processing, and help maintain the systems and processes that keep our internal workflows accurate, organized, and on time. This is a hands-on, detail driven role, where you’ll work both independently and as part of a collaborative and cross-functional team. This is a hybrid role, with both office-based work at the H/L Oakland, CA office and remote work. While preference may be given to candidates in the Oakland area, we are also open to remote candidates located in Atlanta. GA and New Orleans, LA.

Job Responsibility

Review and reconcile invoices and payments for weekly check-runs and ensure payments are processed within agency policy and mailed timely
Address payment inquiries from vendors which may include payment status and other ad hoc research and work with internal teams to provide status updates
Obtain approvals and signatures from internal departments
Maintain accurate records of vendor and vendor payments
Monitor timesheets and send weekly timesheet reminders
Post all invoices received electronically as they are approved
Assist with processing 1099 forms
Work with internal teams during month-end close to meet deadlines
Work on other projects as assigned

Requirements

1-2 years of experience in accounts payable or accounting (agency, media, or creative environment a plus)
Solid grasp of AP fundamentals of invoice entry, coding, and matching invoices to POs
Exposure to check runs or payment processing, with a focus on getting payments out accurately and on time
Comfortable working in a fast-paced, deadline-driven environment with priorities can shift quickly
Ability to stay organized and keep things moving, especially around biweekly payment cycles
Understanding of approval workflows
Some involvement in month-end close
Highly detail-oriented and organized, with the ability to juggle multiple priorities in a fast-paced, deadline-driven environment
Proactive and reliable, taking ownership of your work while knowing when to raise questions or flag issues
Comfortable working with numbers and systems, with an eagerness to learn and adapt to new tools and processes
Strong communicator who can build positive relationships with vendors and collaborate effectively across teams
Flexible, team-oriented, and excited to contribute in a dynamic, fast-moving environment
Computer savvy and learning new systems comes easily to you. Experience with Adobe Acrobat and Microsoft Office preferred.
Experience with Advantage a plus

Nice to have

Agency, media, or creative environment
Experience with Advantage

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Accounts Payable Specialist

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