Accounts Payable Specialist Job at Robert Half (Castro Valley)

Accounts Payable Specialist

Robert Half

Location:
United States , Castro Valley

Category:
Finance

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Accounts Payable Specialist to support a non-profit organization in Castro Valley, California through a Long-term Contract opportunity. This part-time position focuses on managing day-to-day payables while also assisting with select receivables activities in a detail-driven accounting environment. The ideal candidate brings a proactive approach to vendor communication, accuracy in invoice handling, and comfort working with basic Excel and Caselle software.

Job Responsibility:

Manage the full accounts payable cycle, including reviewing invoices, assigning appropriate coding, and preparing payments with a strong focus on accuracy and timeliness
Take initiative in resolving missing or incomplete payment documentation by contacting vendors directly to obtain items such as W-9 forms and other required records
Execute weekly check processing, including preparing and finalizing scheduled check runs each Thursday
Maintain organized digital records by scanning payment support documents, saving files in the correct folders, and applying the required electronic stamp to completed items
Support accounts receivable tasks by creating and tracking a small volume of customer invoices and helping ensure incoming payments are properly documented
Monitor the accounting inbox regularly and respond to inquiries or route items to the appropriate next step without delay
Work within the software to enter, track, and maintain financial transactions, navigating system limitations while preserving data accuracy
Use basic Microsoft Excel skills to review information, organize supporting details, and assist with routine accounting tracking needs

Requirements:

Hands-on experience in accounts payable, including invoice review, account coding, and payment processing
Working knowledge of accounts receivable functions and the ability to prepare and track invoices accurately
Experience handling check runs and familiarity with ACH or other standard payment methods
Ability to communicate confidently with vendors to gather documentation and resolve payment-related issues

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 16, 2026

Employment Type:

Parttime

Work Type:

On-site work

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