Accounts Payable Specialist

• Process invoices and ensure timely approvals from relevant staff
• Prepare weekly accounts payable aging reports and coordinate payment runs
• Manage vendor communications, resolve payment discrepancies, and handle missing information
• Process payments, including checks, ACH transfers, and wire transactions
• Maintain vendor files and support the preparation of 1099 forms
• Assist in coding and documenting grant-related expenses accurately
• Support payroll processing tasks, reconcile payroll expenses, and handle reimbursements
• Perform credit card reconciliations and draft journal entries for corrections or reclassifications
• Organize financial files to ensure readiness for audits and assist with monthly close activities
• Collaborate with staff, vendors, and consultants to streamline financial operations

• Demonstrated experience in accounts payable processes, including invoice coding and payment runs
• Proficiency with financial systems such as Stampli and Sage Intacct
• Knowledge of payment methods, including ACH transfers and check processing
• Familiarity with payroll tasks, including expense coding and reconciliation
• Strong organizational skills to manage vendor files and audit preparation
• Ability to perform credit card reconciliations and draft journal entries
• Excellent communication skills to coordinate with vendors and internal teams

Experience working in a non-profit or similar environment is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan