Accounts Payable Specialist Job at Robert Half (San Jose)

New

Accounts Payable Specialist

As an Accounts Payable Specialist (part-time; temporary), you will work closely ...

Location

United States , Mt Sterling

Salary:

16.53 - 23.55 USD / Hour

Dot Foods

Expiration Date

Until further notice

Requirements

High School Diploma or General Equivalency Degree
Prior Accounts Payable Experience
Experience using ten-key, Microsoft Excel, and Microsoft Outlook
Strong organization and prioritization skills
Professional written and verbal communication skills
Ability to work independently and on a team

Job Responsibility

Engage with all internal departments (Admin, Operations, Transportation, and Sales), as well as external vendors/partners
Manage worklists, queues, and inboxes to ensure timely and accurate processing of invoices
Process invoices in accordance with the pay-as-received and tolerance policies
Research general AP inquiries from Dot manufacturer partners and assist in the resolution of supplier rebills
Follow and apply standard work and work instructions
Apply lean thinking and tools to identify and eliminate waste in all areas of the position

What we offer

Competitive compensation package
Significant advancement opportunities

Parttime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a manufacturing organi...

Location

United States , Saint Cloud

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in accounts payable, invoice processing, or a closely related accounting support role
Working knowledge of bookkeeping fundamentals and standard accounting practices
Experience coding invoices, managing check runs, and handling high-volume payables transactions
Proficiency with 10-key data entry and spreadsheet applications
Strong analytical and problem-solving skills for resolving invoice and document discrepancies
High level of accuracy, organization, and attention to detail in financial data handling

Job Responsibility

Process incoming invoices and related payment documents accurately within the accounting system
Review purchase orders, receiving documentation, and invoices to identify mismatches and resolve exceptions before payment
Support vendors by responding to payment and account inquiries in a timely and attentive manner
Organize weekly payment activity by preparing approved invoices for scheduled disbursement
Contribute to month-end close tasks by assisting with account analysis and other assigned accounting support work
Maintain electronic and physical records by scanning, filing, and retaining reports according to company standards
Meet attendance expectations and remain dependable in support of daily departmental operations
Follow workplace safety and equipment requirements, including the use of required company-provided gear
Work additional hours when needed to meet processing deadlines and business demands

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

New

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing and maintaining ac...

Location

United States , Captiva

Salary:

Not provided

South Seas

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
Associate's degree in Accounting, Finance, Business Administration, or related field preferred
2+ years of Accounts Payable, Accounting, or Bookkeeping experience preferred
Hospitality, resort, hotel, or property management accounting experience is a plus
Experience with ERP or accounting software systems preferred
Experience with DooAP and Craftable a plus
Strong understanding of accounts payable processes and accounting principles
Proficiency in Microsoft Excel and Microsoft Office Suite
Excellent attention to detail and accuracy
Strong organizational and time-management skills

Job Responsibility

Review, verify, and process vendor invoices for accuracy, coding, approvals, and supporting documentation
Match invoices with purchase orders and receiving documentation
Enter invoices into the accounting system accurately and timely
Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods
Ensure all payments are made according to agreed-upon terms and company policies
Establish and maintain vendor records, including W-9 forms and payment information
Respond to vendor inquiries regarding payment status, discrepancies, and account balances
Reconcile vendor statements and resolve outstanding issues promptly
Maintain positive relationships with suppliers and service providers
Reconcile accounts payable transactions and vendor accounts

What we offer

Medical, Dental, Vision Plans
Paid Life Insurance
Short- and Long-Term Disability
Paid Time Off & Holidays
401(k) with 100% match up to 4 %
Commuter and Company-paid Toll Programs
Complimentary Shift Meal

Fulltime

New

Accounts Payable Specialist

Our client is seeking an experienced Accounts Payable Specialist to join their N...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of hands-on accounts payable experience, including work supporting multiple companies, entities, or state operations
Demonstrated ability to manage high-volume invoice processing in a fast-paced environment with strong attention to detail and accuracy
Experience using ERP and accounting platforms, with familiarity in Microsoft Dynamics 365 preferred
Working knowledge of Concur or similar expense management systems
experience handling corporate credit card expense activity is highly valued
Intermediate Microsoft Excel skills, including the ability to organize data, reconcile information, and support reporting tasks
Understanding of account coding, accrual-based accounting, vendor maintenance, and accounts payable reconciliation practices
Experience with 1099 processing and vendor tax documentation requirements
Strong communication and problem-solving skills, with the ability to resolve discrepancies and interact professionally with vendors and internal teams

Job Responsibility

Examine incoming invoices and payment requests to confirm accuracy, supporting documentation, and proper authorization before processing
Assign correct general ledger coding, enter payable details into the accounting system, and maintain timely upload of invoice records
Review employee and corporate card expense submissions, ensuring policy compliance and accurate reimbursement or payment handling across multiple companies
Coordinate recurring payment cycles, including weekly check runs and other disbursement methods such as ACH, while meeting established deadlines
Reconcile accounts payable activity, track open items, and follow up on outstanding balances to keep vendor payments current
Investigate billing inconsistencies, resolve exceptions with vendors or internal teams, and clear invoice-related issues efficiently
Maintain organized and accurate vendor master data, including tax documentation and records needed for 1099 reporting
Support month-end close activities by preparing AP-related reconciliations, accrual information, and other reporting as needed
Contribute to accounts payable operations across a multi-entity, multi-location environment with significant monthly invoice and corporate card volume, including work within D365 and Concur-related processes
Provide responsive service to vendor inquiries and assist with additional accounting or administrative assignments as business needs evolve

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy accounting t...

Location

United States , Lodi

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable or closely related accounting support work
Hands-on ability to code invoices, manage account coding, and process payables accurately in a fast-paced setting
Experience handling ACH payments, check runs, and other routine disbursement activities
Strong background in reconciliations, including credit card statement review and discrepancy resolution
Proficiency with Microsoft Excel and Microsoft 365 for reporting, tracking, and day-to-day financial tasks
High level of accuracy, organization, and attention to detail when working with large amounts of data
Ability to work independently, prioritize deadlines, and communicate effectively with internal stakeholders

Job Responsibility

Enter large volumes of financial information with precision to maintain accurate payable records and support timely processing
Review, code, and process invoices in accordance with established accounting procedures and payment timelines
Prepare and assist with ACH activity and check runs to ensure vendors are paid correctly and on schedule
Reconcile credit card activity and investigate transaction differences to keep accounts balanced and current
Partner with accounting staff on general ledger support, including account review and related documentation
Update and manage spreadsheets in Microsoft Excel and Microsoft 365 to track payment activity, reconciliations, and outstanding items
Respond to internal inquiries from departments by providing prompt, thorough support related to payable transactions
Assist with resolving account discrepancies and contribute to reducing processing backlogs across the accounting function

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment ...

Location

United States , Irving

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including invoice review, coding, and payment support
Ability to reconcile vendor statements and investigate discrepancies with strong attention to detail
Working knowledge of account coding principles and invoice processing best practices
Experience assisting with ACH transactions and check run activities
Familiarity with systems used for accounts payable functions
Strong organizational skills with the ability to manage changing priorities in an agile work environment
Effective communication skills for coordinating with procurement, vendors, and internal approver

Job Responsibility

Review vendor statements regularly to identify outstanding balances, discrepancies, and duplicate items requiring follow-up
Secure necessary approvals for payable transactions so invoice processing can move forward efficiently
Perform statement reconciliations and investigate account issues to ensure records are complete and accurate
Research payment-related questions and resolve variances by working with vendors and internal stakeholders
Partner with procurement contacts to clarify purchasing details and support timely invoice resolution
Process and code a weekly volume of approximately 70 to 100 invoices with close attention to accuracy
Help reduce a backlog of statements by sorting valid items from duplicates and prioritizing needed action
Support payment operations through activities such as ACH handling and check run preparation as needed
Maintain accounts payable data within D365 and follow established accounting controls and documentation standards

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan
Choice Time Off (CTO)
paid holidays

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a credit union team in...

Location

United States , Hawthorne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of hands-on accounts payable experience in a business environment that requires close attention to detail
Practical experience with invoice coding, account coding, and full-cycle payment processing
Working knowledge of ACH transactions and scheduled check disbursements
Strong background in general ledger reconciliation and identifying payment or posting discrepancies
Experience handling corporate card or employee expense processing
High level of accuracy, strong organizational skills, and close attention to detail
Reliable and detail-focused approach with the ability to perform effectively in a fast-paced setting

Job Responsibility

Review invoices for completeness, assign appropriate account coding, and prepare transactions for timely entry into the accounts payable system
Process vendor payments through multiple methods, including ACH and check runs, while following internal controls and payment schedules
Reconcile general ledger accounts related to payables and research discrepancies to ensure financial records remain accurate
Administer corporate card expense activity by verifying documentation, matching charges to business purposes, and resolving exceptions
Maintain organized payment records and supporting documentation to assist with audits, reporting needs, and compliance requirements
Communicate with vendors and internal departments to answer payment questions, resolve invoice issues, and follow up on outstanding items
Monitor daily accounts payable workflow to help meet deadlines and support consistent, accurate transaction processing

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a manufacturing org...

Location

United States , Akron

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable or closely related AP analysis work
Proven ability to complete complex account reconciliations and research account-level activity independently
Hands-on experience with ACH payments, account resolution, and discrepancy investigation
Advanced proficiency in Microsoft Excel for reconciliation, analysis, and reporting tasks
Working knowledge of Microsoft Outlook for day-to-day business communication and coordination
Strong attention to detail with the ability to apply quality control standards to financial data
Experience working in a manufacturing environment is preferred
Familiarity with enterprise financial systems and accounts payable processes

Job Responsibility

Process and review accounts payable transactions with a strong focus on accuracy, timeliness, and compliance with internal controls
Perform detailed reconciliations across vendor accounts and related financial records to identify and resolve discrepancies
Investigate account activity by analyzing payment history, outstanding items, and supporting documentation to determine root causes of variances
Support analytical accounts payable work by monitoring trends, validating data, and helping improve reporting quality
Prepare and manage ACH-related payment activities while ensuring transactions are completed correctly and on schedule
Use advanced Microsoft Excel functions to organize large datasets, compare records, and produce clear reconciliation support
Maintain consistent communication through Microsoft Outlook and coordinate with internal teams to resolve invoice, payment, and account issues
Conduct quality checks on payable data and documentation to help ensure completeness, accuracy, and audit readiness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Select Country

Accounts Payable Specialist

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Our AI answers in your language