Accounts Payable Specialist Job at Robert Half (Indianapolis)

Accounts Payable Specialist

Our client in North Houston is seeking a detail-oriented Accounts Payable Specia...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable
exposure to accounts receivable is beneficial
experience handling high-volume invoice processing, ideally around 500 or more invoices per month
proficiency with an ERP or accounting platform
working knowledge of invoice entry, purchase order matching, and expense or account coding
solid Microsoft Excel and Microsoft Office skills for data entry, tracking, and reporting tasks
strong attention to detail with the ability to stay organized while managing multiple priorities
effective written and verbal communication skills, along with sound problem-solving ability
ability to collaborate successfully with cross-functional teams in an onsite work environment

Job Responsibility

Process a high volume of vendor invoices in a timely and accurate manner
match invoices to purchase orders and supporting documentation
enter invoices into the ERP system and ensure proper account coding
research and resolve invoice and payment discrepancies
respond to vendor inquiries regarding invoices, payments, and account status
maintain accurate and up-to-date vendor records
assist with month-end Accounts Payable close activities
work closely with internal departments to obtain invoice approvals and resolve processing issues
provide backup support to the Accounts Receivable team, including cash application, payment research, and customer account inquiries
assist with additional accounting and administrative duties as assigned

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support high-volume payable...

Location

United States , Lowell

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in accounts payable with responsibility for invoice review, payment processing, and vendor support
Working knowledge of account coding and the ability to classify invoices accurately within financial systems
Hands-on experience handling ACH payments and coordinating check runs in a deadline-driven environment
Strong attention to detail with the ability to identify errors, discrepancies, and missing information quickly
Comfortable using accounting software and standard business applications to manage payment activity and records
Effective communication skills for interacting with vendors and internal stakeholders in a detail-focused manner
Ability to organize multiple priorities, meet recurring deadlines, and maintain accuracy in a high-volume setting

Job Responsibility

Review incoming invoices for accuracy, completeness, and proper approval before entering them into the accounts payable workflow
Assign general ledger or account codes to invoices and expenses to support accurate financial reporting and cost tracking
Process vendor payments through multiple methods, including ACH transactions and scheduled check disbursements, while meeting established deadlines
Prepare and manage check runs, confirming payment amounts and supporting documentation prior to release
Reconcile payable records, investigate discrepancies, and follow up with internal teams or vendors to resolve outstanding issues
Maintain organized payment files and transaction records to support audit readiness and compliance with accounting procedures
Communicate with vendors and business partners regarding payment status, invoice questions, and account-related concerns
Assist with routine process updates or system-related workflow changes within accounts payable when needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
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Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment ...

Location

United States , New Orleans

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience supporting accounts payable functions in a detail-oriented business environment
Working knowledge of invoice coding and account allocation principles
Experience processing electronic payments, including ACH transactions
Familiarity with preparing and managing routine check runs
Strong accuracy, organization, and follow-through when handling financial data
Ability to communicate effectively regarding payment questions and documentation needs

Job Responsibility

Review incoming invoices for accuracy, completeness, and proper approval before entering them for payment
Assign general ledger codes and process invoice details in alignment with established accounting practices
Prepare and execute vendor payments through ACH transactions and scheduled check runs
Reconcile payable records and resolve discrepancies by working with internal teams and external vendors
Maintain organized documentation for invoices, payment activity, and supporting financial records
Monitor payment timelines to help ensure obligations are met in a timely and accurate manner

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

This position focuses on maintaining accurate invoice processing, expense reimbu...

Location

United States , Loveland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable or a closely related finance support role
Practical experience with invoice coding, account coding, and high-volume invoice processing
Familiarity with ACH transactions, check runs, and standard payment processing procedures
Experience reviewing and processing expense reports, employee reimbursements, and company credit card activity
Working knowledge of Oracle or similar accounting software
Strong attention to detail with the ability to identify and resolve discrepancies efficiently
Effective communication skills and the ability to manage competing priorities in a fast-paced environment

Job Responsibility

Review, code, and enter vendor invoices accurately to ensure timely payment and proper financial tracking
Manage expense report submissions, verify supporting documentation, and resolve reimbursement discrepancies in a timely manner
Process employee reimbursements and monitor company credit card activity for compliance with internal policies
Coordinate ACH payments and check run activities while maintaining accuracy across payment records
Investigate and address payment-related questions from internal teams and external vendors
Maintain organized accounts payable documentation and support accurate recordkeeping within Oracle
Assist with updates to accounts payable workflows and expense reporting processes when needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a utilities and infras...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of hands-on accounts payable experience
Demonstrated success performing three-way matching in an invoice processing environment
Strong attention to detail with a high level of accuracy in financial transactions
Ability to manage competing priorities in a fast-paced, high-volume setting
Proficiency with Excel and accounting or ERP systems
Solid communication skills with the ability to work effectively across teams and with external vendors
Experience with invoice coding, check runs, and ACH payment processing

Job Responsibility

Review purchase orders, receiving records, and invoices to confirm accurate three-way matching before payment is approved
Process a high volume of invoices efficiently while ensuring proper account coding and data accuracy
Research billing inconsistencies and work with suppliers and internal departments to resolve outstanding issues
Maintain vendor master data, including updates to existing records and support for onboarding new suppliers
Prepare and execute weekly payment activity, including check runs and ACH transactions
Reconcile accounts payable subledger balances against the general ledger and investigate variances
Respond promptly to vendor questions regarding payment status, invoice details, and account information
Assist with month-end accounting activities related to payables, including reporting and closing support

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to support high-volume invoice pro...

Location

United States , Mckinney

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–5+ years of Accounts Payable experience
Experience with high-volume invoice processing
Strong understanding of 3-way match (PO, invoice, receipt)
Experience with ERP systems (NetSuite, Oracle, SAP, etc.)
Proficiency in Microsoft Excel (PivotTables, VLOOKUPs preferred)
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Effective communication skills for vendor and internal interactions

Job Responsibility

Reviewing and processing invoices
Performing 3-way match
Preparing check runs and ACH payments
Reconciling vendor statements
Assisting with month-end close activities
Helping resolve invoice discrepancies
Working closely with internal departments to ensure proper coding and approval of expenses

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Accounts Payable Specialist

We are looking for a detail-focused Accounts Payable Specialist to join a financ...

Location

United States , Hayward

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, accounts payable, or a related finance support role
Hands-on accounts payable experience is required, including invoice processing, account coding, and payment support
full-cycle AP experience is preferred
Proficiency with QuickBooks is required
Strong working knowledge of Microsoft Office, Outlook, Excel, and Google Sheets
Ability to manage records with a high level of accuracy, organization, and attention to detail
Experience supporting check runs and ACH payments is preferred
Familiarity with Salesforce is a plus
Valid California driver’s license and current auto insurance are required
Spanish language skills are preferred but not required

Job Responsibility

Process invoices, employee reimbursements, and vendor payments while helping ensure accurate and timely completion of the full accounts payable cycle
Prepare purchasing and billing documents, verify supporting details, and route materials for proper review and payment
Maintain organized vendor records, tax forms, and payment files to support compliance and accurate documentation
Assist with finance reporting, audit preparation, grant-related documentation, and month-end close support as needed
Provide day-to-day administrative assistance to finance leadership and contribute to the smooth operation of the broader finance team
Manage physical and electronic filing systems, record retention practices, and document organization for financial and administrative materials
Coordinate check handling and distribution while supporting ACH-related payment activity and related recordkeeping
Help organize supporting paperwork for office operations and complete clerical tasks that keep finance processes running efficiently

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support the corporate accou...

Location

United States , Thornton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing accounts payable work in a high-volume environment
Knowledge of account coding and core accounting processes
Proficiency with accounting software and ERP systems
Ability to manage invoice matching, approvals, and payment processing with accuracy
Strong problem-solving skills and the ability to investigate and resolve discrepancies
Effective written and verbal communication skills for working with vendors and internal teams
High level of organization, attention to detail, and ability to meet deadlines

Job Responsibility

Oversee end-to-end accounts payable activities for a high volume of invoices, including matching supporting documentation and confirming required approvals are in place
Review and reconcile invoices against purchase orders within an automated workflow system to ensure accuracy and compliance
Prepare and issue vendor payments while coordinating with internal teams and suppliers to address payment exceptions or outstanding concerns
Create and maintain vendor records, ensuring master data is accurate, complete, and up to date
Handle employee expense submissions and verify coding, policy compliance, and proper documentation before processing
Investigate vendor statements, identify variances, and resolve billing discrepancies in a timely manner
Apply appropriate sales and use tax treatment when required based on invoice details and applicable guidelines
Respond to questions from vendors and internal stakeholders with clear, timely, and accurate information
Support audit activities by gathering records, explaining transactions, and assisting with documentation requests

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Accounts Payable Specialist

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Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

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