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Accounts Payable Specialist

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Massachusetts Municipal Association

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Location:
United States , Stoughton

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Responsibility:

  • Process vendor payments in a timely and accurate manner
  • Reconcile payments, track 12-month payments, close the books according to process set by the Assistant Superintendent
  • Understand the school department’s budget and review internal requisitions and vendor invoices for accuracy
  • Assist employees when procurement-related questions arise
  • work with staff at Town Hall as needed on all matters relative to Accounts Payable
  • work with vendors to solve billing questions or discrepancies
  • Collect, review, and analyze accounts payable documents for accuracy, budgetary and otherwise, making necessary adjustments
  • Accurately record vendor invoices against purchase orders
  • Processes timely and accurate vendor payments
  • Research, analyze and resolve difficult or technical problems or questions presented by other employees or outside agency representatives
  • Recommend or participate in the development of new accounts payable procedures and policies
  • Compile financial, tax and vendor reports for both internal and external purpose
  • submit to supervisor for review
  • Acts as liaison with staff in answering questions, providing alternatives and facilitating decision-making
  • Analyze and reconcile year-end encumbrances, checking with departments and vendors to ensure all purchases have a PO in the system before year-end, and that any unneeded POs are liquidated by year-end
  • Maintain a working knowledge of vendor contracts, policies and procedures, local, state and federal regulations and laws
  • Compile and analyze purchasing data, make recommendations and prepare related reports
  • Assist with duties and responsibilities within the Business Office as needed

Requirements:

  • Associate degree in business or related field, bachelor’s degree preferred
  • Two years’ full-time Accounts Payable experience, preferably in a municipal or school environment
  • Massachusetts Certified Public Purchasing Official designation or ability to earn designation within one year of hire
  • Or any combination of education, experience, skills and training deemed acceptable
  • Be proficient in, or ability to learn software products and navigate the accounting software (currently MUNIS)
  • Proficient in Microsoft Office products with an emphasis on Excel
  • Knowledge of, or ability to learn: procurement practices, regulations, and procedures
  • Skill in evaluating and analyzing technical procurement activities
  • Skill in preparing documentation of research-based decisions regarding procurement compliance
  • Skill in both verbal and written communication in English
  • Knowledge of general accounting practices and procedures
  • Skill in preparing detailed reports
  • Skill in performing detailed computations

Additional Information:

Job Posted:
January 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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