Accounts Payable Specialist Job at Robert Half (Saint Paul)

Accounts Payable Specialist

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 4 years of bookkeeping or accounting experience with substantial hands-on responsibility for accounts payable activities
Practical experience using QuickBooks Online, including invoice entry, account coding, and class-based allocation
Solid understanding of end-to-end AP procedures, approval workflows, and high-volume invoice processing
Must have experience with QuickBooks Online and bill.com
Proficiency with Microsoft Office, Adobe Acrobat, and Google Workspace for documentation, reporting, and communication
Strong attention to detail with a consistent record of maintaining accuracy in financial data and payment processing
Ability to manage competing priorities, meet deadlines, and communicate effectively with vendors and internal stakeholders
Experience supporting multi-entity accounting environments is preferred

Job Responsibility

Oversee the accounts payable process from invoice intake through final payment, ensuring each transaction is reviewed, coded, approved, and completed accurately
Assign expenses correctly within QuickBooks Online using class coding and the chart of accounts to support reliable financial reporting
Execute vendor payments through ACH, wire transfers, check runs, and AP payment platforms such as Bill.com or comparable systems
Maintain complete and orderly vendor documentation, including tax forms, payment records, and other supporting files
Reconcile vendor statements, investigate billing differences, and resolve payment-related issues in a timely manner
Review aging reports regularly to help ensure outstanding obligations are addressed according to payment terms
Partner with internal teams to track approvals and keep invoice workflows efficient across departments
Contribute to month-end accounting activities by assisting with reconciliations, accrual support, and related reporting tasks
Support multi-entity accounting needs, including intercompany allocations and accurate recordkeeping across business units
Prepare Excel-based reports and provide audit support by gathering documentation and responding to accounting information requests

Fulltime

Accounts Payable Specialist

Our client, in the healthcare industry, is in need for an Accounts Payable Speci...

Location

United States , Tucson

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable or a closely related accounting support role
Working knowledge of invoice coding, account coding, and payment processing procedures
Experience supporting ACH transactions, check runs, and other disbursement activities
Ability to reconcile batches, identify discrepancies, and correct data entry errors with a high degree of accuracy
Proficiency with accounting systems, spreadsheets, and digital recordkeeping tools
Strong communication skills for coordinating with vendors, managers, and internal departments
Ability to manage multiple priorities, meet deadlines, and follow established fiscal policies and procedures

Job Responsibility

Process invoices, statements, and payment requests accurately and route items for proper approval before entry
Review account coding and supporting documentation to ensure transactions are recorded correctly and in accordance with established procedures
Prepare and assist with ACH payments, check runs, deposits, and related payment documentation within required timelines
Reconcile daily financial batches, research variances, and communicate issues to managers or appropriate stakeholders for resolution
Maintain logs, tracking records, and journal support documents to help ensure complete and organized accounting records
Respond to vendor and internal inquiries regarding payment status, discrepancies, and supporting records in a timely manner
Monitor recurring processing patterns, identify unusual items or exceptions, and escalate concerns to leadership when needed
Assist with journal entry support, reporting documentation, and other administrative accounting tasks across the department
Participate in discussions to resolve billing, payment, or accounting issues while supporting efficient workflow across multiple systems
Handle sensitive financial information with discretion and follow confidentiality and compliance expectations at all times

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support grant-related payme...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable functions, including invoice processing, account coding, and payment support activities
Working knowledge of grant administration, fund accounting, and oversight of restricted funding from federal and non-federal sources
Familiarity with applicable funding regulations and the ability to interpret and apply compliance requirements in daily work
Proficiency with Microsoft Office applications, especially Excel, Word, Outlook, PowerPoint, and Access
Strong analytical skills with the ability to review financial records, assess budget activity, and identify irregularities or deficiencies
Excellent attention to detail and a quality-focused approach when examining invoices and supporting documents
Ability to manage multiple priorities, coordinate with diverse stakeholders, and explain financial information to non-financial audiences

Job Responsibility

Manage the full review and processing cycle for grantee invoices and funding requests, ensuring submissions are complete, timely, and properly documented
Record payment and reimbursement activity in the general ledger with accurate coding across funding sources, accounts, functions, and program categories
Monitor monthly grantee spending against approved budgets and escalate discrepancies, missing support, or compliance concerns to the appropriate stakeholders
Maintain detailed tracking files and reporting tools to capture expenditures, billing activity, budget usage, and other contract-level financial data
Examine supporting documentation to confirm that requested costs are allowable, accurate, and aligned with funding requirements
Review cost allocation methodologies and financial reports to verify reasonableness and consistency in expense distribution
Prepare, update, and analyze grantee financial records to support expenditure oversight and informed decision-making
Contribute to internal control practices, grants management procedures, and financial compliance efforts while providing backup support to the Compliance Analyst as needed
Assist grantees by answering questions, sharing guidance on financial documentation, and identifying requested budget revisions or contract changes

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to support an organization in Brid...

Location

United States , Bridgewater

Salary:

24.00 - 26.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum of 1 years of accounts payable experience, including hands-on journal entry preparation
Strong understanding of account coding, invoice matching, and core accounting processes in a structured environment
Experience working with accounting systems and ERP platforms to process and maintain financial data
Familiarity with tools such as Concur and ADP for expense reporting and payables processing
Knowledge of accrual accounting, reconciliations, and month-end close procedures
Experience handling ACH transactions with a high level of accuracy and attention to deadlines
Strong organizational skills, attention to detail, and ability to identify and resolve discrepancies efficiently

Job Responsibility

Process a high volume of invoices, review supporting documentation, and apply accurate general ledger coding before entering into the system
Prepare and record journal entries related to accounts payable, accruals, and other routine accounting transactions while keeping records organized and complete
Review employee expenses and vendor charges within systems such as Concur and ADP to ensure compliance with company policy and proper approvals
Manage ACH payments and other disbursements, ensuring vendors are paid on time and payment information is recorded accurately
Reconcile accounts payable balances, research discrepancies, and collaborate with internal teams or vendors to resolve issues in a timely manner
Assist with month-end close by supporting accruals, account analysis, and documentation needed for accurate financial reporting
Utilize ERP and accounting systems to track transactions, improve process efficiency, and maintain accurate financial data
Support audit requests by providing invoice details, payment records, and documentation to demonstrate adherence to internal controls and accounting standards

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing biotechnolog...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable, including responsibility for high-volume invoice processing
Proven hands-on experience using NetSuite for invoice management and accounts payable operations
Prior background in biotechnology, pharmaceutical, or life sciences environments is required
Strong knowledge of purchase order and non-purchase order invoice workflows, including coding and policy compliance
Experience with payment methods such as ACH and check runs within an accounts payable function
Solid communication skills with the ability to manage vendor relationships and work effectively with internal teams
Intermediate to advanced Excel skills for reconciliation, tracking, and data review
Experience with Concur Expense is preferred

Job Responsibility

Manage daily invoice entry and validation in NetSuite while maintaining accuracy across a high-volume workload
Oversee shared accounts payable inboxes and provide timely, clear responses to questions from vendors and employees
Investigate billing variances, payment concerns, and unmatched items to ensure issues are resolved efficiently
Coordinate with department contacts and business leaders to secure purchase order approvals and confirm budget availability before processing payments
Handle both purchase order and non-purchase order invoices in alignment with established company guidelines
Identify duplicate billing activity, review exception reports, and take corrective action to prevent improper payment
Maintain complete supporting documentation for each transaction to meet recordkeeping and audit requirements
Work closely with internal stakeholders to clear invoice holds and address payment delays that may affect vendor satisfaction
Contribute to month-end close by supporting accounts payable reconciliations and related reporting activities
Keep vendor and invoice records current within NetSuite and assist with expense-related processing where applicable, including Concur support when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation
personal needs
sick time
paid holidays
Choice Time Off (CTO)

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a high-volume finance ...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable within financial services or another high-volume corporate finance environment is preferred
Recent accounting graduates with strong technical ability, attention to detail, and a willingness to learn are also encouraged to apply
Hands-on knowledge of invoice processing, account coding, and payment workflows
Familiarity with ACH transactions and check run support
Ability to manage large workloads efficiently while meeting deadlines in a fast-paced setting
Strong problem-solving and communication skills for working through payment and invoice discrepancies with internal stakeholders
High level of accuracy, organization, and commitment to compliance in transaction processing

Job Responsibility

Manage a heavy flow of invoices and payment submissions, ensuring each item is reviewed and entered accurately for processing
Handle expense-related accounts payable activities for both management company and fund operations in accordance with established procedures
Verify account coding, payment details, and supporting documentation to maintain compliance and reduce processing errors
Work closely with internal teams to investigate and resolve invoice issues, payment exceptions, and outstanding discrepancies
Contribute to reducing aged backlog items while supporting daily accounts payable operations and service levels
Assist with ACH payments, check runs, and other disbursement activities to help ensure funds are released on schedule
Maintain organized records of transactions and support audit-ready documentation for accounts payable workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation
personal needs
sick time
paid holidays

Accounts Payable Specialist

As Shopify continues its global expansion and transaction volume grows, we're on...

Location

Canada

Salary:

Not provided

Shopify

Expiration Date

Until further notice

Requirements

Diploma in Accounting
3+ years of experience in accounts payable or a related finance role
Solid understanding of accounting concepts, including accruals and month-end processes
Ability to work independently with a focus on accuracy and speed
Stellar attention to detail and task prioritization in a fast-paced environment
Strong communication and interpersonal skills for effective collaboration
Willingness to go the extra mile to prevent errors
Familiarity with global payment rails and tax regulations (e.g., 1099 filing, VAT, HST)

Job Responsibility

Process accounts payable invoices with precision, ensuring details like amounts, GL allocations, currency, and subsidiary information are spot-on
Verify that all transactions align with the company’s delegation of authority and are properly supported
Manage daily payment proposals across various entities, bank accounts, and currencies
Dive into ad-hoc projects with Controllership, Tax, and FP&A teams
Aid in internal and external audits by pulling samples and addressing inquiries
Collaborate seamlessly with cross-functional teams like Treasury and Procurement
Address vendor and employee inquiries with speed and clarity
Prepare and analyze AP statistics and key performance indicators (KPIs)

Fulltime

Accounts Payable Specialist

We are seeking a detail-oriented and proactive Accounts Payable Specialist to jo...

Location

Argentina , Buenos Aires

Salary:

Not provided

DevRev

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or a related field
2+ years of experience in accounts payable or a similar role, preferably in a SaaS or technology company
Proficiency in accounting software and Microsoft Excel
Strong analytical skills and attention to detail
Ability to work independently and prioritize tasks effectively in a fast-paced environment.

Job Responsibility

Process and verify invoices, expense reports, and payment requests in a timely and accurate manner
Review purchase orders, contracts, and agreements to ensure compliance with company policies and procedures
Reconcile vendor statements and resolve any discrepancies or issues promptly
Communicate effectively with vendors and internal stakeholders to address payment inquiries and resolve payment-related issues
Maintain accurate records of accounts payable transactions and update accounting databases and systems as needed
Assist in month-end and year-end closing processes, including preparing accruals and reconciliations
Perform corporate credit card reconciliations and follow up on missing receipts or incorrect expense coding
Assist with vendor onboarding and maintenance, including collecting tax forms, banking details, and ensuring compliance with internal policies
Monitor invoice approval workflows and follow up with stakeholders to ensure timely approvals and avoid payment delays
Collaborate with cross-functional teams, including procurement and finance, to streamline accounts payable processes and improve efficiency

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

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