Accounts Payable Specialist

• Process and review invoices, ensuring proper documentation and approval according to company policy
• accurately enter data related to invoices, purchase orders, and payments into financial systems
• reconcile supplier statements and resolve discrepancies in a timely manner
• monitor the accounts payable inbox and respond to vendor inquiries professionally
• prepare and process electronic transfers and payments (ACH and wires)
• ensure accounts payable processes align with company policies and accounting standards
• maintain vendor files and ensure all data is up to date, including W-9s and payment terms
• assist in month-end closing tasks, including accruing expenses and preparing AP-related reports
• collaborate with internal teams (e.g., procurement and finance) to resolve vendor-related issues
• adhere to and improve upon internal controls to prevent errors and financial discrepancies

• Proven experience in accounts payable and data entry (1–3 years preferred)
• proficiency in Microsoft Office Suite, particularly Excel (experience with accounting software like SAP, Oracle, QuickBooks, or NetSuite is a plus)
• high attention to detail and accuracy, with strong organizational skills
• basic understanding of accounting principles and accounts payable processes
• ability to handle sensitive information with confidentiality and professionalism
• excellent communication skills to interact with vendors and internal stakeholders
• strong multitasking abilities and ability to work effectively under strict deadlines

Experience with accounting software like SAP, Oracle, QuickBooks, or NetSuite

• Medical insurance
• vision insurance
• dental insurance
• life insurance
• disability insurance
• 401(k) or deferred compensation plan eligibility
• paid time off for vacation, personal needs, and sick time
• up to 13 days of CTO
• up to 10 paid holidays per calendar year