Accounts Payable Specialist

• Process vendor invoices from receipt through approval, ensuring accurate entry, coding, and routing within the accounts payable workflow
• Review invoices against purchase orders and receiving records, investigate mismatches, and help resolve issues involving pricing, quantities, or missing documentation
• Partner with suppliers and cross-functional departments to address payment questions, reconcile account differences, and clear outstanding items promptly
• Reconcile vendor statements, monitor aging activity, and follow up on open balances to support timely and accurate payments
• Maintain organized digital records for invoices and related support materials in line with document retention standards
• Assist with month-end accounts payable activities by supporting cutoff procedures, accrual preparation, and account reconciliations
• Complete data entry, spreadsheet analysis, and documentation requests to support reporting needs and audit reviews
• Follow internal control standards, approval policies, and segregation-of-duties requirements while escalating unusual transactions when needed

• Experience working in accounts payable with hands-on responsibility for invoice entry, coding, and payment support
• Knowledge of invoice matching procedures, including two-way and three-way matching
• Ability to research discrepancies and communicate effectively with vendors and internal stakeholders to resolve issues
• Proficiency with spreadsheet work and accurate data entry in support of reconciliations and reporting
• Familiarity with payment processing activities such as ACH transactions and check runs
• Experience using ERP or accounting systems, including Microsoft Dynamics 365 (D365), is preferred
• Strong organizational skills with the ability to manage documentation accurately in a deadline-driven environment

Experience using ERP or accounting systems, including Microsoft Dynamics 365 (D365), is preferred

• medical, vision, dental, and life and disability insurance
• eligibility to enroll in our company 401(k) plan