Accounts Payable Specialist Job at Robert Half (Mason)

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support day-to-...

Location

United States , Cypress

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of hands-on accounts payable experience in a fast-paced accounting or finance environment
High school diploma required
additional coursework in accounting or finance is preferred
Demonstrated experience with invoice coding, accounts payable processing, check runs, ACH payments, and three-way matching
Strong attention to detail with the ability to review documentation carefully and maintain a high level of accuracy
Ability to stay organized, manage multiple priorities, and consistently meet deadlines with minimal supervision
Detail-oriented, dependable, and proactive in approach to work, with a solid sense of accountability and follow-through
Comfortable maintaining filing systems and organized financial records in accordance with standard procedures

Job Responsibility

Manage the full payment cycle for vendor invoices, employee reimbursements, intercompany items, and other approved disbursement requests
Examine supporting documents and authorization details before releasing payments, ensuring each transaction follows established approval limits and internal controls
Apply accurate general ledger coding and confirm that invoices and payment requests meet company policies and accounting standards
Validate invoice packages through three-way matching by comparing invoices to authorized purchase orders and receiving records before processing payment
Schedule payments with attention to due dates, negotiated terms, and available discount opportunities to improve cash management
Prepare and distribute checks and electronic payments, including ACH and wire transfers, while securing the required approvals and maintaining proper documentation
Reconcile vendor accounts, respond to payment inquiries, and maintain productive relationships with external suppliers and internal business partners
Set up new vendors, assign vendor records, and maintain supporting tax documentation such as W-9 and W-8 forms along with organized AP files
Assist with audit requests, use tax tracking, capital purchase record updates, departmental mail handling, and general administrative support for accounting leadership

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a construction-focused...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3 to 5 years of experience in accounts payable, with a strong understanding of invoice entry, payment processing, and account coding
Working knowledge of two-way and three-way matching, purchase orders, and standard accounts payable controls
High level of accuracy in data entry, with the ability to manage detailed work in a fast-paced environment
Familiarity with basic accounting practices, including invoice handling and recording vendor payments
Experience using Deltek Costpoint is strongly preferred, along with proficiency in Microsoft Office applications
Exposure to foreign currency transactions is preferred
Construction industry experience is preferred
Strong communication, organizational, and teamwork skills, with the ability to meet strict deadlines.

Job Responsibility

Manage a large volume of vendor invoices by reviewing documentation, assigning the correct coding, and entering transactions accurately into the accounting system
Verify invoices against purchase orders and receipts using both two-way and three-way matching procedures to ensure proper approval and payment
Reconcile supplier statements, investigate discrepancies, and resolve outstanding issues to maintain accurate account balances
Coordinate with approvers to move invoices through the workflow promptly so payments are completed within established timelines
Upload and maintain invoice backup and related records in the system to support audit readiness and documentation standards
Record vendor payment activity, including pay files, and confirm transactions are posted correctly within the accounting platform
Oversee shared accounts payable inbox activity for multiple entities, responding to requests and routing items to the appropriate parties
Contribute to additional accounting and administrative tasks as needed to support departmental priorities and deadlines

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in California i...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable and broader accounting functions within a finance environment that requires strong attention to detail
Working knowledge of account coding, accrual accounting, and journal entry preparation
Proficiency with accounting software systems, including ERP platforms and automated payment processing tools
Familiarity with Concur, ADP financial applications, or comparable systems used for payables and expense management
Ability to perform bank reconciliations and assist with financial statement support activities
Understanding of ACH transactions, invoice controls, and audit-related documentation practices
Strong attention to detail with the ability to manage multiple deadlines in an onsite setting

Job Responsibility

Process vendor invoices, verify coding accuracy, and prepare payments in accordance with established deadlines and approval procedures
Maintain accounts payable records within accounting and ERP platforms, ensuring transactions are entered completely and correctly
Reconcile bank activity and vendor statements to identify discrepancies and resolve outstanding items promptly
Prepare and post journal entries related to payables, accruals, and other routine accounting activities
Assist with the preparation of financial statements by supporting account analysis and month-end close activities
Coordinate ACH payments and other electronic disbursements while confirming compliance with internal controls
Use tools such as Concur, ADP financial systems, and other accounting software to manage expense and payment workflows
Support audit readiness by organizing documentation, responding to requests, and helping maintain accurate financial files

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounts payable specialist

We are looking for an Accounts Payable Specialist to join a growing organization...

Location

United States , Westborough

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience working in accounts payable or a closely related accounting support role
Practical knowledge of invoice review, account coding, and payment processing procedures
Experience handling both ACH transactions and check-based payment runs
Strong attention to detail with the ability to manage deadlines in a fast-paced environment
Comfortable using accounting systems and standard business software to complete daily tasks
Effective communication skills for coordinating with vendors and internal teams
Ability to work independently while maintaining accuracy and consistency in financial records

Job Responsibility

Process vendor invoices accurately and in a timely manner, ensuring charges are recorded to the appropriate accounts
Review and assign proper general ledger coding for incoming invoices before entry and payment
Manage scheduled payment cycles, including preparation and execution of check runs
Support electronic disbursements by coordinating ACH payments and verifying payment details
Reconcile accounts payable records and resolve discrepancies with vendors or internal stakeholders
Maintain organized documentation for invoices, approvals, and payment activity to support audit readiness
Assist with additional accounting assignments and departmental projects as business needs evolve

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable specialist to support day-to-day accounti...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable, accounting support, or a similar finance-focused role
Hands-on experience with Sage Intacct in an accounting environment that requires strong attention to detail
Proven ability to process invoices, expense reports, and payment transactions with strong attention to detail
Experience completing bank reconciliations and assisting with month-end close activities
Comfort responding to accounts payable inquiries and explaining policy or process guidance to employees
Strong organizational skills and the ability to manage fluctuating workloads, including heavier volume during close periods

Job Responsibility

Manage the full accounts payable cycle, ensuring vendor invoices are reviewed, coded, and processed in a timely manner
Handle employee travel and expense submissions, verifying documentation and compliance with internal spending guidelines
Address incoming questions related to accounts payable, expense policies, budgets, and system usage with clear and effective communication
Record and transfer expense activity between invoicing and accounting platforms to maintain accurate financial data
Support month-end close by preparing AP-related entries and completing assigned accounting tasks on schedule
Perform monthly bank reconciliations and investigate discrepancies to help maintain reliable financial records
Review payment requests for accuracy and proper approval before releasing transactions
Use internal tools such as Sage Intacct, Ramp, and ticketing platforms to track requests and resolve issues efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support our fina...

Location

United States , Wescosville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience, preferably in a manufacturing or industrial environment
Hands-on experience with purchase orders and inventory-related invoices
Strong understanding of three-way matching and cost accounting concepts
Proficiency with ERP systems (SAP, Oracle, Microsoft Dynamics, NetSuite, Sage, or similar)
Solid Excel skills (VLOOKUP/XLOOKUP, pivot tables preferred)
Strong attention to detail and ability to meet deadlines in a high-volume setting
Excellent communication and problem-solving skills

Job Responsibility

Process high-volume accounts payable invoices with a high degree of accuracy
Perform three-way matching (PO, invoice, receiving documents)
Review and resolve invoice discrepancies related to pricing, quantities, and terms
Ensure proper coding of invoices to GL accounts, departments, and cost centers
Handle vendor inquiries regarding payment status and account discrepancies
Reconcile AP subledger to the general ledger and assist with month-end close
Ensure compliance with internal controls, company policies, and audit requirements
Assist with check runs, ACH payments, and wire transfers
Maintain accurate vendor records and ensure W-9 and 1099 compliance
Support continuous improvement initiatives related to AP processes

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to join a fast-paced finance team ...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of accounts payable experience in a high-volume environment
Experience with NetSuite required
Coupa preferred
Bill.com or Tipalti also considered
Comfortable with complex invoice coding and multi-segment GL structures
Experience supporting multiple entities or business units
Strong attention to detail with high transaction volumes
Clear communication skills with vendors and internal teams

Job Responsibility

Process high-volume AP transactions accurately and on time
Review and code invoices across complex GL structures
Manage payments and approvals within AP systems
Handle expense reports and ensure policy compliance
Resolve vendor and internal inquiries related to billing and payments
Assist with cash applications and reconciliations
Maintain accurate records in a dynamic, deadline-driven environment

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan
paid time off for vacation
personal needs
sick time
paid holidays
free online training

Fulltime

Accounts payable specialist

We are looking for an Accounts Payable Specialist to join a manufacturing organi...

Location

United States , Hawthorne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience handling full-cycle accounts payable in a detail-focused setting
Practical knowledge of invoice coding, account allocation, and matching processes
Experience processing payments, including ACH activity and check runs
Strong accuracy and attention to detail when working with high-volume financial data
Ability to adapt and stay effective in a fast-moving environment with changing priorities
Clear communication skills for working with vendors and internal accounting partners
Familiarity with ERP or accounting systems
experience with M3 or related platforms is helpful but not required
No degree is required for this position

Job Responsibility

Manage the full accounts payable cycle, including entering invoices, assigning correct coding, and completing two-way and three-way matching procedures
Prepare and process vendor payments through methods such as manual check runs and electronic transactions, ensuring timeliness and accuracy
Communicate with vendors to address payment questions, resolve discrepancies, and follow up on outstanding items
Partner with accounting team members to handle day-to-day payable activities and reduce backlog across the department
Assist with selected accounting tasks, including basic journal entries and accrual support when needed
Contribute to month-end close activities by organizing payable records and providing accurate transaction details
Support accounts payable work tied to the organization’s move toward a shared services structure
Maintain strong documentation practices and ensure financial records are complete, organized, and audit-ready

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

Accounts Payable Specialist

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Accounts Payable Specialist

Accounts payable specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts payable specialist

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