Accounts Payable Specialist

• Manage daily invoice entry and validation in NetSuite while maintaining accuracy across a high-volume workload
• Oversee shared accounts payable inboxes and provide timely, clear responses to questions from vendors and employees
• Investigate billing variances, payment concerns, and unmatched items to ensure issues are resolved efficiently
• Coordinate with department contacts and business leaders to secure purchase order approvals and confirm budget availability before processing payments
• Handle both purchase order and non-purchase order invoices in alignment with established company guidelines
• Identify duplicate billing activity, review exception reports, and take corrective action to prevent improper payment
• Maintain complete supporting documentation for each transaction to meet recordkeeping and audit requirements
• Work closely with internal stakeholders to clear invoice holds and address payment delays that may affect vendor satisfaction
• Contribute to month-end close by supporting accounts payable reconciliations and related reporting activities
• Keep vendor and invoice records current within NetSuite and assist with expense-related processing where applicable, including Concur support when needed

• At least 3 years of experience in accounts payable, including responsibility for high-volume invoice processing
• Proven hands-on experience using NetSuite for invoice management and accounts payable operations
• Prior background in biotechnology, pharmaceutical, or life sciences environments is required
• Strong knowledge of purchase order and non-purchase order invoice workflows, including coding and policy compliance
• Experience with payment methods such as ACH and check runs within an accounts payable function
• Solid communication skills with the ability to manage vendor relationships and work effectively with internal teams
• Intermediate to advanced Excel skills for reconciliation, tracking, and data review
• Experience with Concur Expense is preferred

Experience with Concur Expense is preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) or deferred compensation plan (if eligible)
• paid time off for vacation
• personal needs
• sick time
• paid holidays
• Choice Time Off (CTO)