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Accounts Payable Specialist

Portugal, Lisbon · Job Posted December 11, 2025
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Job Description

As a Accounts Payable Specialist you will join the Finance Operations team and take key ownership of the AP function, with a mix of transactional, analytical and process‐ improvement responsibilities.

Job Responsibility

  • Manage the end-to-end accounts payable process: receive invoices from multiple supplier channels, register them in accordance with group accounting policies and local fiscal/regulatory rules
  • Ensure timely and accurate registration of employee expense claims and reimbursements (including travel expense and corporate credit‐card transactions)
  • Execute payment postings and match allocations to relevant invoices
  • Maintain supplier master data: verify and update supplier information and bank details, ensure compliance with group policies and local jurisdiction requirements
  • Reconcile supplier statements, proactively identify and investigate discrepancies or unresolved issues
  • Monitor invoice approval workflows, track outstanding invoices or payments, and drive resolution of root causes
  • Review existing AP processes, identify improvement opportunities, and support/track key OKRs and KPIs
  • Assist with month-end close activities: cut-off, review of pending items, vendor G/L reconciliation, and reporting
  • Actively participate in AP projects (e.g., automation, process standardisation, system enhancements) and collaborate cross-functionally

Requirements

  • Bachelor’s degree in Business, Economics, Accounting or equivalent
  • Minimum 3 years’ experience in a similar role – ideally within a Shared Services Centre, multi-location / multi-jurisdiction Europe context
  • Solid knowledge of best-practice AP operations and full end-to-end process understanding
  • Experience with VAT across multiple jurisdictions would be a strong plus
  • Familiarity with OCR (optical character recognition) or automated invoice scanning tools integrated with ERP systems
  • Comfortable working within a ticket-based workflow (e.g., Jira) or similar service-desk platform
  • Excellent written and spoken English communication skills
  • additional languages (French, Spanish, or Polish) are highly valued
  • Strong Excel skills, including the ability to design and maintain automated spreadsheet models (e.g., structured templates, dynamic dashboards) to support the end-to-end AP function, are highly valued
  • Proven hands-on experience working with major ERP systems (e.g. SAP or Microsoft Dynamics 365 Business Central) within the accounts payable domain – including invoice posting, supplier master data setup, payment processing, inter-entity integrations, and month-end AP close routines. Experience in configuring or supporting AP workflows, automation modules, and reporting within these systems is a significant advantage
  • A mindset oriented to controls, accuracy, timely delivery, and continuous enhancement of the AP function
  • Ability to build strong working relationships with colleagues and service providers
  • Good team player

Nice to have

  • Polish, Spanish or French (nice-to-have)
  • Experience with VAT across multiple jurisdictions would be a strong plus
  • additional languages (French, Spanish, or Polish) are highly valued
  • Experience in configuring or supporting AP workflows, automation modules, and reporting within these systems is a significant advantage

What we offer

  • Private health insurance coverage
  • Gym membership to help you stay active
  • Flexible working hours: you own your time
  • Annual offsite where we celebrate the year’s achievements and spend quality time together
  • Regular team-building events with your local teammates
  • English Training as English is our language used to connect with all markets and teams
  • Free office snacks and unlimited coffee & Meal allowance for every worked day
  • Special discounts for charging your electric vehicle
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