Accounts Payable Specialist Job at Robert Half (Providence)

Job Description

We are looking for an Accounts Payable Specialist to join a team in Providence, Rhode Island in a Contract to Permanent capacity. This position is ideal for a detail-oriented accounting specialist who can manage high-volume invoice processing, maintain accurate payment records, and support efficient disbursement activities. The role requires strong accuracy, sound judgment with coding and approvals, and the ability to keep accounts payable operations organized and on schedule.

Job Responsibility

Review and process vendor invoices with careful attention to accuracy, appropriate approvals, and correct general ledger coding
Assign account codes to invoices and payment transactions to ensure expenses are recorded properly and consistently
Prepare and execute payment activities through ACH and check runs in accordance with established schedules and controls
Reconcile payable records, investigate discrepancies, and resolve issues with vendors or internal stakeholders in a timely manner
Maintain organized accounts payable documentation and support audit readiness through complete and accurate recordkeeping
Monitor invoice aging and payment deadlines to help ensure obligations are met according to terms
Communicate with vendors and cross-functional teams to address payment questions, missing details, and exception items
Assist with process updates or workflow changes within accounts payable when needed to support operational efficiency

Requirements

At least 5 years of experience in accounts payable or a closely related accounting support function
Demonstrated experience with invoice coding, account coding, and high-volume invoice processing
Hands-on knowledge of ACH payments and check run administration
Strong attention to detail with the ability to identify errors and maintain accurate financial records
Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment
Proficiency with standard accounting systems and spreadsheet tools used for payables tracking and reconciliation
Strong written and verbal communication skills for effective interaction with vendors and internal teams

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

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Accounts Payable Specialist

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Accounts Payable Specialist

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Accounts Payable Specialist

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Accounts Payable Specialist

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