Accounts Payable Specialist Job at Robert Half (Vista)

Accounts Payable Specialist

Robert Half

Location:
United States , Vista

Category:
Finance

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Accounts Payable Specialist to support financial operations for a healthcare organization in Vista, California. This Contract position focuses on accurate invoice processing, vendor communication, and maintenance of payment records while ensuring compliance with internal approval standards. The ideal candidate brings strong accounts payable experience, sound judgment with coding and documentation, and the ability to work effectively with both internal teams and external vendors.

Job Responsibility:

Process payable transactions by reviewing, categorizing, digitizing, and entering invoice information into the accounting system with a high level of accuracy
Collaborate with internal staff to clarify charge allocations and address coding questions, including expenses connected to grant-funded activities
Communicate with vendors to investigate and resolve discrepancies involving invoices, payments, credits, and outstanding account issues
Organize and retain invoice records, purchase orders, receiving documents, and related support materials for complete and accessible documentation
Update and maintain vendor account details within the accounts payable system to help ensure current and accurate records
Record financial adjustments such as credit memos, debit memos, and voided checks in accordance with established procedures
Confirm that invoices and disbursements receive the required reviews and approvals before payment is released
Prepare and distribute vendor payments, including check processing and coordination of delivery to the appropriate recipients
Support audit readiness by maintaining workers’ compensation audit binders and providing documentation for fiscal review activities

Requirements:

Demonstrated experience in accounts payable, including invoice review, coding, and payment processing
Working knowledge of account coding principles and the ability to apply them accurately in daily transactions
Experience handling invoice entry and maintaining organized financial documentation in a computerized environment
Familiarity with ACH activity, check runs, and other standard disbursement processes
Strong attention to detail with the ability to identify discrepancies and resolve issues efficiently
Effective communication skills for working with vendors and internal teams on payment and coding matters
Ability to manage multiple priorities while meeting deadlines in a fast-paced administrative setting

What we offer:

Medical
vision
dental
life and disability insurance
Company 401(k) plan

Additional Information:

Job Posted:
May 13, 2026

Work Type:

On-site work

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